1. Welcome to the RCC MIPS 5.13 Review
Our Mission Statement:
“Rural Computer Consultants, Inc.’s primary goal and purpose is to: Create, maintain and enhance quality, affordable, complete and where-ever feasible, self-supporting software packages, that are consistent and easy to use, and meet the needs of Industry Specific customers; provide the highest quality support for all customers; market the packages to the specific Industries; while maintaining a reasonable profit and return on investments.”
Copyright 2003, Rural Computer Consultants, Inc.

2. Kevin F. Sheehan Executive Vice President Website: www. rccbi
Kevin F. Sheehan Executive Vice President Website: Phone:

3. Review Itinerary General Info Accounts Payable Changes
General Ledger Changes
Payroll
MIPS changes …

4. General Info
Update checks for Pending Commissions. Will not let update proceed.
There is a convert log file that will display, with POSSIBLE errors that will show after the convert …

5. General Info Windows functions – Ex: Vendor maintenance … Functions
File
Dim – Not available
Function Key Equivalence listed
Some Toolbar button Equivalence …

6. General Info Windows functions – Ex: Vendor maintenance … Functions
Edit
Dim – Not available
Function Key Equivalence listed
Some Toolbar button Equivalence …

7. General Info Windows functions – Ex: Vendor maintenance … Toolbar
Hover over to show description
Dim – Not Available (Ex: When in change mode, change mode is not available.
New Record
Edit Record
Save Record
Insert Record (Table)
Delete Record …

8. General Info Windows functions – Ex: Vendor maintenance … Toolbar
Print Screen
Find Record
First Record
Previous Record
Next Record
Last Record
Help
Exit
Imaging
Mapping (not shown) …

9. General Info Windows functions – Ex: Vendor maintenance … Buttons
Ellipse […] (Find)
-or- Find Record
-or- ^F (Ctrl-F)
Another ^F is available to match …
Double click line
-or- select line and hit enter
With or without starting partial ID …

10. General Info Windows functions – Ex: Vendor maintenance … Buttons
Notice find on Address (Any guesses as to why?)
Others?
Phone # …

11. General Info Windows functions – Ex: Vendor maintenance … Buttons
Some finds have additional buttons
Apply is an additional selection option
Clear just returns selecting and returning nothing
Edit goes to maintenance allowing add/change/delete …

12. General Info Windows functions – Ex: Vendor maintenance …
Hyperlinks (green type)
Brings up screen, addressed
Web Site
Brings up internet explorer with website
Date (no example)
Brings up calendar
& more (ex. clear dimmed field) …

13. General Info Windows functions – Ex: Vendor maintenance …
Buttons (Lower right)
Apply
Saves the changes
If you try to exit or clear without saving, it will ask to save
Clear
Clears to screen for next entry …

14. General Info Windows functions – Ex: Vendor maintenance … Misc
Tab forward, Shift-Tab backwards
Dropdowns
Show options
-and/or- select 1st character
Dimmed fields
Protects from entry of field by accident
Available with security password …

15. General Info Windows functions – Ex: Vendor maintenance … Misc
Windows edit options available with right mouse click
Undo
Cut
Copy
Paste
Select All …

16. General Info Windows functions – Ex: Check Reconciliation …
Sort Column
Clicking on a column, sorts the detail list by column, both ascending and descending …

17. General Info Windows functions – Ex: Journal Maintenance …
Red dot gives description when hovered over …

18. General Info Windows functions … Misc Dates
Allow “/” for current date (fussy)
4//2005 returns current day for April 2005
5/ returns current day & year, for May
10 returns current month and year, 10th of the month
Highlighted data, selected and clears on key-press
Numbers
Entry before decimal point
Decimals must be entered after “.” entered
Windows (strict) standards!! …

19. General Info Windows functions – Ex: Vendor maintenance … Misc
How many ways to save ?
(A: 3) …

20. General Info
Questions?

21. Accounts Payable Changes
Daily Work …
Purchase Maintenance
Enter Misc Debits
Purchase Journal
Misc Debits Journal
Post Purchases …

22. Accounts Payable Changes
Purchase Maintenance
Heading
Ignore Batch Info tab
Invc #: Warning - don’t repeat. for claim
Invc Date: “/” for current date, hyperlink (green)
Due Date: “/” for current date, hyperlink (green)
System designed to enter as received with payment schedule in future date (Accounts Payable)
Prepd Ck#: IF prepaid …

23. Accounts Payable Changes
Purchase Maintenance
Heading
Address: hyperlink (green) to view full address
Extra: Additional info in address, unique check by Extra
Chk Acct: Allows for multiple accts
If G/L Integrated, all accts just be integrated
Form 1099: New of transaction is 1099’able
Pay to: actually write check to the pay to vendor
^W or click for detail …

24. Accounts Payable Changes
Purchase Maintenance
Detail
Cat defaults to vendor category - REQUIRED
Find option
G/L Acct defaults to category G/L Acct
Amount to be filled in
Entry/Edit procedures
Description, if blank, defaults to category description, if that’s blank to G/L description
Finish for totals, Clear to abort
Finish without detail will give warning …

25. Accounts Payable Changes
Purchase Maintenance
Totals
Tax, Freight, Misc, Discount, Disc Date
Print Check Immediately for check on demand

26. Accounts Payable Changes
Purchase Maintenance
Heading (Claim)
On change of name/address between vendor and policy, dialog box is displayed

27. Accounts Payable Changes
Purchase Maintenance
Heading (Claim)
Find started for claims search
Notice date, will correct on next release

28. Accounts Payable Changes
Purchase Maintenance
Heading (Claim)
On change of name/address between vendor and claim, dialog box is displayed

29. Accounts Payable Changes
Purchase Maintenance
Detail (Claim)
Heading finished
Claim will close
^W or click for detail
Claim detail is different than non-claim detail …

30. Accounts Payable Changes
Purchase Maintenance
Detail (Claim)
On Item find, policy looked up in history based on claim date of loss, and dialog box is displayed …

31. Accounts Payable Changes
Purchase Maintenance
Totals (Claim)
Print Check Immediately for check on demand
Check Date
Ready to Finish …

32. Accounts Payable Changes
Purchase Maintenance
Totals (Claim)
Date hyperlink dialog box …

33. Accounts Payable Changes
Enter Misc Debits
Misc Debits exists for control purposes
It is optional …

34. Accounts Payable Changes
Purchases Journal
Purchase entry must be completed to post
Sort dropdown
Option to print Full Address
Pick
Trans range
Vendor range
G/L # range
Batch (ignore)
# of Copies
Printer dropdown …

35. Accounts Payable Changes
Purchases Journalbv
Sort dropdown
Trans No
Vendor ID
Category
G/L No
Checking Acct …

36. Accounts Payable Changes
Misc Debits Journal
Same as Enter Misc Debits, tor control purposes …

37. Accounts Payable Changes
Post Purchases
Final Purchase Journal will print
Pick Batches to Post (ignore) …

38. Accounts Payable Changes
Post Purchases
Five posting reports print on one page
Each “report” should be balanced to the next …

39. Accounts Payable Changes
Inquiry …

40. Accounts Payable Changes
Inquiry
Open Invoice …
Vendor Id
Note: When Prepare Checks selects the item, it is removed from this list …

41. Accounts Payable Changes
Inquiry
History … (out of sequence with Open Invoice Inquiry)
Vendor Id
Display
All Invoices
Purchases Only
Checks Only
Pay To Vendor
Date From (to limit list)
(Detail Level)
Line Item
Line Item Dtl
Invoice Summary
Check Summary …

42. Accounts Payable Changes
Pay Invoices …
List Open Invoices
Print Cash Flow
Print Vendor Analysis
Hold/Release Invoices
Prepare Checks
Print Checks
Print Check Register
Post Checks …

43. Accounts Payable Changes
List Open Invoices
Optional prep for Prepare Checks, Prepaid included
Due As of Date (hyperlink)
Invoice Status selection
Pick
Vendor range
Checking Acct range
# of Copies
Printer dropdown …

44. Accounts Payable Changes
Print Cash Flow
Used for payment analysis before checks (optional)
Print Dropdown
Detail
Summary
Three “As of” Dates
Age Dropdown
Invoice Date
Due Date
Invoice Status selection
Checking Account range
# of Copies
Printer dropdown …

45. Accounts Payable Changes
Print Vendor Analysis
Used for Vendor Payment Analysis
Print Vendor Address check box
Print Data From This/Last Month Radio Buttons
Vendor Id range
# of Copies
Printer dropdown …

46. Accounts Payable Changes
Hold/Release Invoice
Select a Vendor
Function
Hold (If disputed?)
Release (Ready for payment)
Prepay (if paid by hand check)
Split (payments between two due dates) …

47. Accounts Payable Changes
Prepare Checks
Report should match List Open Invoices
Pick Invoice Due on or Before
Date on Checks
Checking Account
Pick
Vendor Id range
# of Copies
Printer dropdown …

48. Accounts Payable Changes
Print Checks
Should match Prepare Checks, Prep must be done
First Check # (remembered)
If Restart, Last Good Check #
Useful in case of printer jam
Keeps from voiding checks that did print ok
Alignment Form option if not laser printer
Printer dropdown
Note: Prepaid check do not print …

49. Accounts Payable Changes
Print Check Register
Should match Prepare Checks, Print Cks must be done
Sort Dropdown
Check Number
Vendor Id
# of Copies
Printer dropdown …

50. Accounts Payable Changes
Post Checks
Should match Prepare Checks, Print Check Register must be done
Verify work completed
G/L Period
G/L Post Date
Printer dropdown …

51. Accounts Payable Changes
Reports
Vendor List
Category
Vendor Due
Vendor History
Aged Trail Balance
Vendor Analysis …

52. Accounts Payable Changes
Vendor List
List/Labels Dropdown
Print Telephone Number checkbox
Print Vendor Id checkbox
All/1099 radio button
Label Info
Pick
Vendor Id range
Alignment Form checkbox
# of Copies
Printer dropdown …

53. Accounts Payable Changes
Category
Sort Category/GL Account dropdown
Print Data From: This/Last Month radio button
Pick
Category range
G/L # range
# of Copies
Printer dropdown …

54. Accounts Payable Changes
Vendor Due
Balance As of
Print Full Address checkbox
Pick
Vendor Id range
# of Copies
Printer dropdown …

55. Accounts Payable Changes
Vendor History
(Periodic Check Register)
Sort 1 & 2 dropdown
Vendor Id
Category
Check #
Date
Month
GL Period / Acct
GL Acct
Total 1 & 2 checkbox …

56. Accounts Payable Changes
Vendor History
Select dropdown
Purchases
Checks
All
Print
Detail
Summary
Pay to Vendor Only
Vendor Name/Address …

57. Accounts Payable Changes
Vendor History
Pick
Detail ranges
# of Copies
Printer dropdown …

58. Accounts Payable Changes
Aged Trial Balance
Aging Date
Select dropdown
All
Over 120
Over 90
Over 60
Over 30 …

59. Accounts Payable Changes
Aged Trial Balance
Print dropdown
Detail
Summary
Totals Only
Option dropdown
All
Open Invoices
Held Invoices …

60. Accounts Payable Changes
Aged Trial Balance
Print Name and Address checkbox
Exclude Zero Balance checkbox
Pick
Vendor Id range
Balance range
Age From Invoice/Due Date radio button
# of Copies
Printer dropdown …

61. Accounts Payable Changes
Vendor Analysis
See previous slides

62. Accounts Payable Changes
File Maintenance
Vendor
Category
Periodic
Month/Year End
Check Reconciliation
Aged Trail Balance
Print 1099’s …

63. Accounts Payable Changes
Vendor
See previous General Info slides
Note: Category / Desc
Should be updated …

64. Accounts Payable Changes
Category
Designed to speed up entry by vendor default
Needs to be created to link category and G/L # …

65. Accounts Payable Changes
Month/Year End
Backup from Master Completed checkbox
Select
Month End
Year End
Date
GL Pd dropdown (defaults Purchase Maintenance)
# of Copies
Printer dropdown …

66. Accounts Payable Changes
Check Reconciliation (Note: GL has Bank, most covered here, pay attention!)
Heading
Checking Acct dropdown
Reconcile Date (for subsequent balancing)
Source dropdown
Select
Un-reconciled
Reconciled
All
Date Thru (to restrict displayed items) …

67. Accounts Payable Changes
Check Reconciliation
Detail
Checkbox to reconcile
Check #
Check Date Id
Name
Comment
Void checkbox
Buttons (for convenience with volume)
Chk All
Uncheck …

68. Accounts Payable Changes
Check Reconciliation
Detail
Checks
Un-reconciled total
Reconciled total
Note: These numbers may be subtracted from the bank statement balance to reconcile that balance …

69. Accounts Payable Changes
Aged Trial Balance
See previous Reports slides

70. Accounts Payable Changes
Print 1099’s
Select
2UP 1099 Form
1096 Form
Alignment Form checkbox
# of Copies
Printer dropdown …

71. Accounts Payable Changes
Questions?

72. General Ledger Changes
Daily
Journal Maintenance
Generate Recurring Entries
G/L Journal
G/L and Activity
Post to Master …

73. General Ledger Changes
Journal Maintenance
Header
G/L Pd
Jan - Cls
Ref # (to filter list)
Source Code dropdown
Manual Entry (typical)
Receipts
Disbursements
Other Entries
All …

74. General Ledger Changes
Journal Maintenance
Header
Select
Both
Unposted Only
Posted Only
Difference (hyperlink)
Debits Amt
Credits Amt
Difference Amt
Qty does not apply …

75. General Ledger Changes
Journal Maintenance
Detail (button or ^W) – new entries from top of list
Account
Description
Debit Amount
Credit
Date
P(eriod)
Ref #
S(ource)
Mast(er) post checkbox
Corp(orate) post checkbox
Seq No …

76. General Ledger Changes
Generate Recurring Entries
Run Code
G/L Period
Jan – Cls
# of Copies
Printer dropdown …

77. General Ledger Changes
G/L Journal
Select
Unposted Only
Posted Only
Both
Year
Pick
G/L # range
Source Code range
Entry # range
G/L Period range …

78. General Ledger Changes
G/L Journal
Report Heading (will default)
# of Copies
Printer dropdown …

79. General Ledger Changes
G/L and Activity
Select
Unposted Only
Posted Only
Both
Year
Print Non-Activity checkbox
Pick
G/L # range
Source Code range
Entry # range
G/L Period range …

80. General Ledger Changes
G/L and Activity
Report Heading (will default)
# of Copies
Printer dropdown …

81. General Ledger Changes
Post to Master
Period
Jan – Cls
Fiscal Year
Pick
Entry # range
# of Copies
Printer dropdown …

82. General Ledger Changes
Account Inquiry …

83. General Ledger Changes
Inquiry - Activity
Heading
Year dropdown
G/L #
Desc (reference)
Begin Bal (reference)
End Bal (reference)
G/L Period range
Select dropdown
Unposted Only
Posted Only
Both …

84. General Ledger Changes
Inquiry - Activity
Detail
Date
Description
Ref #
S(ource)
P(eriod)
Debit
Credit
Run Bal
Mast(er) post checkbox
Corp(orate) post checkbox …

85. General Ledger Changes
Inquiry - Journal
Heading
Select dropdown
Unposted Only
Posted Only
Both
Year dropdown
Diff (hyperlink)
Pick
G/L # range
Source Code range
Entry # range
G/L Period range …

86. General Ledger Changes
Inquiry - Journal
Detail
Seq #
Account
Description
Debit
Credit
Date
P(eriod)
Ref #
S(ource)
Mast(er) post checkbox
Corp(orate) post checkbox …

87. General Ledger Changes
Reports
G/L Journal
G/L and Activity
Trial Balance
Financial Statements
Chart of Accounts
Recurring Entries
Report Control …

88. General Ledger Changes
G/L Journal
See previous Daily slides

89. General Ledger Changes
G/L and Activity
See previous Daily slides

90. General Ledger Changes
Trial Balance
Curr/Ytd Amt
Year dropdown
Pick
G/L # range
G/L Period range
Beg - Cls
Report Headings (will default)
# of Copies
Printer dropdown …

91. General Ledger Changes
Financial Statements
Select
Income Statement
Balance Sheet
Item Set
Column 1 & 2
Current Amt
Historical Amt
Budget Amt
Wide (14x11 Paper) …

92. General Ledger Changes
Financial Statements
Pick
G/L Period range
Curr Year range
Hist Year range
Report Heading (will default)
# of Copies
Printer dropdown …

93. General Ledger Changes
Chart of Accounts
Year dropdown
Acct Type dropdown
All
Debit
Credit
Print Closing Accounts checkbox
Pick
G/L # range
Report Heading (will default)
# of Copies
Printer dropdown …

94. General Ledger Changes
Recurring Entries
Pick
G/L # range
Run Code range
Report Heading (will default)
# of Copies
Printer dropdown …

95. General Ledger Changes
Report Control
Pick
Item Set range
# of Copies
Printer dropdown …

96. General Ledger Changes
File Maintenance
Company
G/L Accounts
Recurring Entries
Report Control …

97. General Ledger Changes
G/L Accounts
General Amt
G/L #
Year (Multi-year, separate screens)
Desc
Account Type (more descriptive)
Close to Acct / Step
Current / Last Yr Amount
Begin - End …

98. General Ledger Changes
G/L Accounts
Budget Amt
G/L #
Year (Multi-year, separate screens)
Desc
Close to Acct / Step
Account Type (more descriptive)
Current Budget / Last Yr Amount / Last Yr Budget
Begin - End …

99. General Ledger Changes
Recurring Entries
Reference
Description
G/L Number
R(un)C(ode)
Debit Amt
Credit Amt …

100. General Ledger Changes
Report Control
Selection Screen
Select
Item Set Maintenance
Delete an Item Set
Copy an Item Set
Item Set Id …

101. General Ledger Changes
Report Control
Selection Screen
Sequence
Function
Print Detail, Summary, Memory #, Description
Calculate Detail, Summary, Memory #
Underscore Single, Double …

102. General Ledger Changes
Report Control
Selection Screen
Mem(ory)
1 - 9
G/L # From
G/L # Thru
Description
1, 2, … 9 + -
Ex(tra Lines)…

103. General Ledger Changes
Bank Reconciliation
(as opposed to Check Reconciliation)
Maintenance
Report
Checks Cleared …

104. General Ledger Changes
Bank Reconciliation
(as opposed to Check Reconciliation)
Maintenance
Report
Checks Cleared …

105. General Ledger Changes
Bank Reconciliation
Differences from Check Reconciliation
Add button
Adds here and JE
Deposits
Unreconciled
Reconciled
Bank Stmt Balance …

106. General Ledger Changes
Bank Reconciliation
Adjustments (via Add button)
Period
Date
G/L #
Desc
Ref #
Amount
Debit
Credit …

107. General Ledger Changes
Report
Sort
Checking Acct
Check Number
Select
Unreconciled
Reconciled
All
Reconcile Date
Purge Checks? checkbox
Reconciled Before…

108. General Ledger Changes
Report
Pick
Account range
Check Date range
# of Copies
Printer dropdown …

109. General Ledger Changes
Report

110. General Ledger Changes
Checks Cleared
Import cleared checks from bank file
Reconcile Date
File Path
# of Copies
Printer dropdown …

111. General Ledger Changes
Year End
Save Historical Data
Print Chart of Accounts
Close by Step
Post to Master
Print Trial Balance
Month/Year End Maintenance …

112. General Ledger Changes
Save Historical Data
# of Copies
Printer dropdown …

113. General Ledger Changes
Close by Step
Closing Step Number
0 is typical
Printer dropdown …

114. General Ledger Changes
Print Chart of Accounts
See previous slides

115. General Ledger Changes
Post to Master
See previous slides

116. General Ledger Changes
Print Trail Balance
See previous slides

117. General Ledger Changes
Month/Year End
Process, Fiscal Year End
Year, Current Fiscal Year
Pick
G/L Period range, Jan-Cls
Entry # range
Delete
Unposted Only
Posted Only
Both
# of Copies
Printer dropdown …

118. General Ledger Changes
Questions?

119. Payroll Complete mature system
Less expensive the cheaper initial cost systems
Beyond the scope of this venue …

120. MIPS Changes
Utility Menu
Moved to under Maintenance …

121. MIPS Changes
Utilities
Just system/setup functions …

122. MIPS Changes Balance Due Report
Balance Due is more precise, and will list what makes up balance due
Unbilled was obsoleted by Prepaid / Deferred Report
Can be sent to W/P file
Shows 30, 60, 90 …

123. MIPS Changes Prepaid / Deferred Report
Prepaid: payment before policy term
Reduction in Deferred: payment before installment, reduces deferred
Deferred: Installments not billed by “As Of” date
Still point in time based on payments received
Can be sent to WP file …

124. MIPS Changes Unearned Premium Report
Biggest change is that it will look up policy in history (if available), somewhat rerunable
In-force coverage added
Can be sent to WP file …

125. MIPS Changes Auto Dec e-mail to agency / mortgagee
Claims looks up policy based on date of loss
Billing fine tuned for ACH/CC processing …

126. MIPS Changes
Questions?