1. OPEN JOURNAL SYSTEM (OJS) PROF DR AKHTAR SHERIN Chief Editor Khyber Medical University Journal Past-President Pakistan Association of Medical Editors (PAME) V/President Eastern Mediterranean Association of Medical Editors (EMAME) Prof Akhtar Sherin

3. Agenda Benefits of using OJS How the system works? Basic Requirements….. Editorial Workflow Peer Reviews through OJS Brief Orientation of likewise systems used internationally (Specifically Scholar One) Prof Akhtar Sherin

4. Open Journal Systems (OJS) Open Journal Systems is a free software for the management of peer-reviewed academic journals under the GNU General Public License that guarantee end users the freedom to run, study, share, and modify the software created by the Public Knowledge Project Originally released in 2001 Latest Version 3.2.1-2 (November 13, 2020) Prof Akhtar Sherin

5. OUTLOOK OF OJS Prof Akhtar Sherin

11. BENEFITS OF OJS Prof Akhtar Sherin

12. WORKFLOW A content and workflow management system for peer-reviewed scholarly and scientific publications ON-LINE OJS lets the authors submit, reviewers review, and editors edit – all on-line, from anywhere in the world Prof Akhtar Sherin

13. TRACKING OJS follows an article from submission, through peer re-view, copyediting, layout editing, proofreading, and on to publication. Never lose track of an article again STATISTICS OJS keeps statistics..acceptance rate? How long does it take to review a submission? What's your most popular article? Prof Akhtar Sherin

14. GLOBAL OJS is used by over 10,000 journals across the world. Multilingual and translated into over 30 languages OPEN OJS is 100% open-source software Free to download, use, and modify it at no charge Prof Akhtar Sherin

15. LOCAL OJS can be run on your own web server or on a hosted server of your choice Keep control of your data INDEXATION Provides tool for getting your tools included in other databases (Pubmed, Crossref, ORCiD, and DOAJ) OJS is automatically indexed in Google Scholar Prof Akhtar Sherin

16. CUSTOMIZED OJS is configurable to meet your needs Add sections, change the look of your website, enables subscriptions or go open access ARCHIVED to ensure a secure and permanent archive OJS integrates with LOCKSS (Lots of Copies Keep Stuff Safe) & CLOCKSS (Controlled Lots of Copies Keep Stuff Safe) system Prof Akhtar Sherin

17. SOCIAL OJS includes community-building features like online commenting and sharing via popular social media Twitter, Facebook, Linkedin, whatsapp etc EVOLVING OJS continues to develop, with new features and enhancements being regularly added to meet the challenges of an ever-changing digital publishing environment Prof Akhtar Sherin

18. https://pkp.sfu.ca/ojs/ Prof Akhtar Sherin

19. How the system works? Basic Requirements Latest updated Version OJS: 3.2.1-2 Current Production Release (November 13, 2020) Prof Akhtar Sherin

20. Written in PHP 7.2 or later PHP with MySQL, MariaDB, or PostgreSQL support A database server MySQL/MariaDB 4.1 or later OR PostgreSQL 9.1.5 or laterMySQLMariaDBPostgreSQL WEB SERVER UNIX-like OS recommended such as Linux, FreeBSD, Solaris, LinuxFreeBSDSolaris Mac OS X, etc.)Mac OS X If you do not understand these system requirements, consult your department’s technical administrator https://pkp.sfu.ca/ojs/README OJS hosting support, PKP Publishing Services offers a full range of hosting and consultation servicesPKP Publishing Services Prof Akhtar Sherin

21. Manuscript Submission on OJS Prof Akhtar Sherin

22. REGISTER 1: VISIT www.kmuj.kmu.edu.pk Prof Akhtar Sherin

29. Upload another file if needed Prof Akhtar Sherin

34. EDITORIAL WORKFLOW Prof Akhtar Sherin

35. ROLES OJS uses roles to organize activities and spaces within the journal’s management and publishing website USERS may have MORE THAN ONE ROLE (e.g. Journal Manager and Editor) MULTIPLE USERS can hold the SAME ROLE (e.g. a team of 4 Editors) Roles in OJS Journal ManagerSets up journal and journal policies, manages users EditorOversees editorial workflow, creates and publishes issues Section Editor (optional)Manages editorial process for assigned articles ReviewerReviews assigned articles and makes recommendation for publication AuthorSubmits article through online submission interface Additional roles – copyeditor, layout editor, proofreader, subscription manager (optional) Optional roles that may be used depending on journal needs and size of journal staff. Prof Akhtar Sherin

36. EDITORIAL WORKFLOW Submission throughout the workflow, from first submission to final Publication Submission Review Copyediting Production Scheduling Layout Proofreading Publish Prof Akhtar Sherin

37. Submission Notifications When an author makes a new submission to your journal, Editor is automatically emailed a notification & Author will receive an email acknowledging their submission Enabling/Disabling and editing the email templates can be done through Workflow Settings Prof Akhtar Sherin

38. SUBMISSION New submission Desk Rejection Revision required Review Initiation New submissions being assigned to the Section Editors for Editorial Triage Prof Akhtar Sherin

39. Tasks provide a quick look at items that need your attention Prof Akhtar Sherin

41. Submission Dashboard Prof Akhtar Sherin

44. Submission Dashboard This panel includes submissions added to sections without section editors Prof Akhtar Sherin

47. EDITORIAL PROCESS Prof Akhtar Sherin

48. Manuscript Handling Prof Akhtar Sherin

50. Pre-Review Discussions: This panel allows the editor to communicate with the author, or with editorial team. e.g. to ask the author for some additional information, or to ask a section editor to take responsibility for this submission. Prof Akhtar Sherin

51. CLICK Prof Akhtar Sherin

53. Update metadata including Title, abstract etc before Online Publication Prof Akhtar Sherin

55. Initiation of Review Process Prof Akhtar Sherin

56. If you want to add another file (e.g. Blinded File for review or specific review proforma (for reviewers who are not well versed with online review) Prof Akhtar Sherin

64. If there is no relevant reviewer available, you can add new reviewer on system Prof Akhtar Sherin

66.  Review setting including Review Forms etc can be adjusted from Setting-Workflow tabs Prof Akhtar Sherin

68. After the reviewer submitted its Review Prof Akhtar Sherin

70.  You can upload the review file to ensure blinded peer review (removing the name of reviewer if written by reviewer) Prof Akhtar Sherin

71. Making the Decision Based on the Reviewer recommendations, you can use the action buttons to make a decision. Prof Akhtar Sherin

73. Handling the Manuscript REVISED BY AUTHORS after Peer review Prof Akhtar Sherin

74. Revised Manuscript uploaded by Author on OJS Prof Akhtar Sherin

75. Message by Author in Discussion Prof Akhtar Sherin

76. Revised Manuscript sent by Author via Email Prof Akhtar Sherin

77. At this point, you can download the revised file Check for relevant revision done Communicate with the Author using the Review Discussions panel whether you are accepting the revisions or otherwise Prof Akhtar Sherin

79. Moving to Copyediting Prof Akhtar Sherin

80. By assigning to Copyeditor, he/she will receive an email message from the Section Editor requesting to take on the submission. To get started, copyeditor must login and find the submission from her dashboard. Prof Akhtar Sherin

82. Copyediting Checking for mistakes, inconsistencies, repetition & format of the journal Need to check the article title, abstract, author names, keywords, etc as well Importantly to Check and update the metadata as well Prof Akhtar Sherin

83. Consult with the Author For any changes required or done by the copyeditor for final approval Moving to Production Prof Akhtar Sherin

85. This will generate an official notice to the Authors that the submission is moving to the next stage Prof Akhtar Sherin

88. Schedule for Publication Prof Akhtar Sherin

92. REVIEWING Through OJS Prof Akhtar Sherin

93. Review Process models Standard Review Process E-mail Attachment Process Reviewers log in to the OJS journal (or are taken directly to the journal interface via one- click access) Reviewers enter comments and recommendations directly into the system. All communication with reviewer is handled by e-mail outside the OJS system Editor enters reviewer comments and recommendations into the OJS system. Prof Akhtar Sherin

94. As a reviewer, you will learn of the review request via email or by checking your dashboard Prof Akhtar Sherin

95. Review request Via email Prof Akhtar Sherin

97. DASHBOARD: Review request Via email Prof Akhtar Sherin

98. This first step consists of the following sections: Request for Review: provides some text inviting you to act as a reviewer. Article Title: provides the title of the article. Abstract: provides the abstract text. Further scroll down the screen, you will find additional information. Prof Akhtar Sherin

108. SETTINGS JOURNAL WEBSITE WORKFLOW NEED SEPARATE SESSION Prof Akhtar Sherin

109. OTHER ONLINE EDITORIAL MANAGEMENT AND PEER-REVIEW SYSTEMS Prof Akhtar Sherin

110. Founded: 2000 Parent organization: Thomson Reuters Corporation Currently: Clarivate Analytics/WOS ORCID for single sign-on, CRediT taxonomy to capture unique contributor roles, Publons ™ to track, verify, and showcase peer review https://fems-microbiology.org/wp- content/uploads/2018/06/Scholar-One-Guide.pdf Prof Akhtar Sherin

111. MANUSCRIPT SUBMISSION TOOLS Metadata collection collect all key manuscript information during submission Supplemental material collect all data whether or not for review File type support flexible support for various submission formats (including LaTeX) Prof Akhtar Sherin

112. EDITORIAL TOOLS ORCID manage user identities Electronic forms manage copyright & legal requirements Reports analyse editorial data for journal planning Plagiarism checking via ITHENTICATE Duplicate submission checking avoid publishing mistakes Open access tools to aid open access publishing Manuscript transfer move from one journal to another m anuscripts between publications E-commerce collect fees at submission or after acceptance Prof Akhtar Sherin

113. PEER-REVIEW TOOLS Efficient tracking and management configurable workflows & dashboards for visual tracking of manuscripts through the peer review process Managing reviewer selections, automation, and reminder tools Finding the best reviewers search and Reviewer Locator tools Automated reminders chasing pending reviewers without effort External searches extend your internal database Prof Akhtar Sherin

114. PEER-REVIEW TOOLS Efficient tracking and management configurable workflows & dashboards for visual tracking of manuscripts through the peer review process Managing reviewer selections, automation, and reminder tools Finding the best reviewers search and Reviewer Locator tools Automated reminders chasing pending reviewers without effort External searches extend your internal database Prof Akhtar Sherin

121. THANKS Prof Akhtar Sherin