1. Building Meeting Agenda 9-21-16
Welcome - Susan Holt
Emergency Preparedness – Lee Oppenheim
Go Noodle – Chris Kirby
Personnel and PTA – Carolyn Woodham
Auction – Nicole Carr
Social Media – Tina Brodrick
Who’s Who around Ivymount – Susan Holt
© Ivymount Corporation

2. Emergency Drill Reviews September 21, 2016

3. FIRE EVACUATION
When the fire alarm sounds, leave the building by the nearest exit and move 50 feet away from the building

4. Before exiting, turn off all lights
ALL students and staff must evacuate the building according to evacuation plans provided
Before exiting, turn off all lights
After exiting, close the door—do not lock it.
No stopping in hallways to open lockers to retrieve personal items (e.g., coats, purses, phones, etc.)
Walk, DO NOT RUN!
These are mechanisms to practice in the case of an emergency

5. Accountability during Fire Drills and Evacuations
Have your class roster with you. Account for all students
If all students are accounted for, hold up the laminated classroom sign with GREEN side visible to the Fire Drill Monitor
If all students are not accounted for, hold up laminated classroom sign with RED side visible to Fire Drill Monitor
If a student is with another staff member in a different location, give name to Fire Drill Monitor not the location
If you have a student from a different classroom, identify the student and room number give name to the Fire Drill Monitor

6. Completion of Fire Drill Account for all students/staff/visitors
Immediately following an evacuation, including fire drills, or during a shelter alert, school staff must report attendance by
Send to
Subject line: Attendance Room 164 all present
Missing student:
Subject line: Room 164 –John Doe
Additional student:
Subject Line: Room Mary Jones
DO NOT WRITE IN BODY OF ONLY IN SUBJECT LINE

7. DIRECTED EVACUATION
An announcement will be made over the PA system, the phones and the walkie-talkies and it will direct you in the proper way to exit the building.
Listen for directions for blocked exits
Once outside, move 300 feet away from the building

9. Reverse Evacuation
A reverse evacuation is used when a dangerous situation outside requires students and staff to be directed back to the facility
Communication to return – listen for the three bells and/or an announcement
Once back inside, accountability for students and staff

10. Accountability of Students/Staff/Visitors
Immediately at the conclusion of an evacuation, including fire drills, or during a shelter alert, school staff must report attendance by
Send to
Subject line: Attendance Room 164 all present
Missing student:
Subject line: Room 164 –John Doe
Additional student:
Subject Line: Room Mary Jones
DO NOT WRITE IN BODY OF ONLY IN SUBJECT LINE

11. A new resource to help keep your students moving and engaged
GoNoodle
A new resource to help keep your students moving and engaged

12. What is GoNoodle? Web-based resource
Interactive videos that allows students to get movement without leaving the classroom
Customizable

13. Why GoNoodle? Provide movement opportunities in the classroom
Increase blood flow to improve oxygen to brain
Improve engagement for learning availability
Increase body/environmental awareness
Help battle obesity
Easy to use
Can be used anywhere on various devices
Available for use at home
Online resources – blogs, quick tips, technology support

14. Program Categories Guided Dance Kinesthetic learning Coordination
Calming
Stretching
Sports and Exercise
Free movement
Kinesthetic Learning – learning style in which learning takes place by the students carrying out physical activities

15. Kinesthetic Learning GoNoodle comes with already programmed
Math problems
Science
Spelling
Vocabulary
Health and P.E.
Plus more
Teacher can input their own questions and answers!

16. Demonstration
Field Trip

17. Examples of when to use Morning meeting
Transitioning between class subjects
Indoor recess
After recess for calming
Before a test
Movement breaks

18. Next Steps Attend a 30 minute training in the next few weeks
Set up GoNoodle account
Try the programs using the various categories
Create your own lessons
Check out resources –technology, blogs, quick tips
Provide feedback about GoNoodle
Contact Chris Kirby with any questions

19. Let’s GoNoodle!!!

20. Ways for Staff to Get Involved at Ivymount
Personnel Committee
and PTA
Introduction - Give my background – explain role: supporting chair with scheduling, accounting for topics, helping share and disseminate information
© Ivymount Corporation

21. What is Personnel Committee?
Committee that addresses, discusses and makes decisions regarding topics of importance to the Ivymount staff
Consists of Ivymount employee representatives
Committee meets at least monthly
Committee that allows you to have an active role in issues that affect you directly as an Ivymount employee.
© Ivymount Corporation

22. What does Personnel Committee do?
Provides an avenue for employee communication
Facilitates communication between programs
Serves a resource for the Ivymount Leadership Team
Discusses Topics such as:
Employee appreciation and acknowledgment
Policy and Procedures
Parking (PARC)
Ivymount employee priorities
“Going green”
Employee clubs (i.e. kickball, softball)
Healthy food committee
Allows staff a forum to share ideas and discuss concerns
We are a big school with multiple programs and we want to collaborate across programs
Ivymount Leadership wants input from staff when making decisions that affect the school
Employee Appreciation – this includes fun things like breakfasts and staff parties, but we also want to acknowledge staff contributions in other ways
Policy and procedures –Changes to bereavement leave, tuition dollars used for books and fees, benefit for l– transit and parking, give feedback on the handbook and what is not clear
Parking works with personnel committee and was able to advocate to move parking, valuable feedback was provided about the need to find closer parking, changed shuttle times from 5:00 to 5:05 to accommodate Outreach, professional feedback
Addresses issues that are important to staff
© The Ivymount School, Inc.

23. Who is in Personnel Committee?
Non Voting Members – Administrative position, Staff Services rep, School Director
1 Personnel Committee Chair
Oversees the Ivymount Personnel Committee and is the staff representative to the School Board.
Responsible for:
Setting agenda and running monthly personnel committee meetings
Meeting with the members of the Ivymount leadership team to discuss personnel issues
Attending school board meeting and presenting annual update on personnel committee
1-2 Department representatives from each program including:
Asperger Program
Autism Programs
Multiple Learning Needs Programs
Post High School
Related Services
SMART
Administration
© The Ivymount School, Inc.

24. © The Ivymount School, Inc.
What are the responsibilities & expectations of a Personnel Committee member?
Attend all personnel committee meetings and be prepared to represent the concerns and ideas of your program
Report Personnel Committee actions and announcements to your program/department regularly
Regularly poll staff from your program/department for their input on Personnel Committee topics
Provide thoughtful insight regarding staff issues to Ivymount Leadership Team
Need someone that is going to commit to the entire year, exceptional opportunity that you can include on a resume – grad school and within Ivymount
© The Ivymount School, Inc.

25. © The Ivymount School, Inc.
Next Steps for
Volunteer to be a Department Rep
will be sent to volunteer to be a representative
Elect a Personnel Committee Chair
will be sent for staff to nominate someone from their department to serve in this role
Nominees will be interviewed by their peers
Interview is 3-4 people from across programs, cast anonymous vote, short interview
Gauge interest and decide how many from each program
© The Ivymount School, Inc.

26. Parent Teacher Association
© Ivymount Corporation

27. © The Ivymount School, Inc.
Board and Committees
Executive Board
President (parent) – Melissa Porter
Vice President (parent) - open
Treasurer (parent) – Sandy Landis
Secretary (teacher or parent) - open
Staff Chair – Carolyn Woodham
Development Rep – Caitlyn Mitchell
Possible Committees
Volunteer, Fundraising, Alumni, MAP, Events, Elementary, Middle, High School, Website
© The Ivymount School, Inc.

28. © The Ivymount School, Inc.
PTA Mission
The Ivymount School PTA is a community of families and staff, that support the needs of Ivymount’s exceptional students and their families.  We do this by supporting collaboration between parent and teachers, fostering relationships between families, and providing social and training opportunities that meet the specific needs of this unique community.
© The Ivymount School, Inc.

29. © The Ivymount School, Inc.
FIRST MEETING
WEDNESDAY 10/26 at 6:30
Sign up to get involved in PTA and enter the drawing
Winner will be drawn at first PTA meeting – must be present to win 
Babysitting available, we need volunteers
Agenda includes: meet and greet with Program Directors and Coordinators, share mission statement and goals, fill open vacancies, discuss upcoming events
© The Ivymount School, Inc.

30. PTA Goals for 16-17 School Year
Two social events for families
One training opportunity for parents and staff
One alumni event
Fundraising for Staff Appreciation Lunch
© The Ivymount School, Inc.

31. Auction November 19th, 2016 at Washington Marriott Marquis
© Ivymount Corporation

32. Connect with Ivymount…
@Ivymountschool
@Ivymountschool

33. © The Ivymount School, Inc.
Social Media
Tina reviewed Social Media and the importance of professionalism.
© The Ivymount School, Inc.

34. Who’s Who Around Ivymount School

35. Chief Executive Officer
Administration
Jan Wintrol
Chief Executive Officer
Susan Holt
School Director
This will be in front office. See this sample.

36. SMART Specials, Media, Assessment, Resource, Technology
Responsible for oversight of:
Academic curriculum
State mandated assessment
Graduation requirements
Unit and/or annual plans to align with state curriculums
Academic intervention programming and implementation
Provide support and leadership with:
Identification of curriculum materials and resources to support instruction and align with state standards
Training as it relates to standards, assessment, curriculum programs, instructional planning, differentiation, instructional modifications and accommodations
Dale Frengel
Director of Curriculum & Instruction
We will take time at each building meeting to highlight different non-program staff.

37. Clinical Services Stacey McIntyre Clinical Director
Responsible for the oversight of:
Professional development and leadership to the school’s Behavior Analysts
The Clinical Services Department
Compliance with state and LSS regulations related to school wide behavior policy
Student and staff safety
Provide leadership with organization, monitoring, training and programing related to:
School wide development
Student programing
Staff development
Professional networking and community partnerships

38. Student Services Amy Alvord Education Director
Responsible for oversight of:
Compliance with state and local regulations
Teacher Certification Process
Student Services
Parent Handbook, Student Forms
Student Records, attendance
Provide support and leadership with:
IEP Process
Coordinates trainings/train staff on IEP systems
Schedules IEP  meetings
Reviews IEPs to ensure compliance
Liaison with local school system (LSS)
President of MANSEF this year; Board member of DCASE