1. Starting Out in PowerPoint 2007
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Starting Out in PowerPoint 2007
Text and Graphics
Techniques
Tips

2. What we’ll look at…. Uses for PowerPoint Choosing slide layouts
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What we’ll look at….
Uses for PowerPoint
Choosing slide layouts
Choosing themes/colors
Inserting Graphics
Re-arranging slides
Presenting your show
Creating/Printing notes and handouts
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3. Presentations Uses: Presentations at conferences or committees
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Presentations
Uses:
Presentations at conferences or committees
Classroom modules
Capabilities
Text and illustrations
Pictures
Graphs
Cartoons for color and variety
Audio and 508 compliance
Slides + notes
Ready-made handouts
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4. Starting your presentation
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Starting your presentation
Start with:
Text
A Template design
…even a preset sequence of slides
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5. Starting a new presentation
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Starting a new presentation
The Office Button
Open PowerPoint
If you don’t see a blank presentation
On the menu bar, click: Office Button  New
Then, for now, click Blank and recent
A blank Title Slide appears

6. The Normal PowerPoint screen
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The Normal PowerPoint screen
Your screen should display
A main slide area
On the left, a slide thumbnail and outline pane
This is called Normal View
Main Slide area
Thumbnail

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To get Normal View….
If you don’t see the slide/outline pane on the left….
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8. Tip: Starting from a Theme
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Tip: Starting from a Theme
A Theme is a combination of Colors, graphics and fonts
When you are more experienced, or if you are a visual person:
Try choosing a Theme first
Not a commitment: Change easily whenever you want
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9. Back to the Title Slide….
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Back to the Title Slide….
With the Title slide in Normal view
Enter a Title and, optionally, a subtitle
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10. Adding more slides Stay on the Home tab Click New Slide
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Adding more slides
Stay on the Home tab
Click New Slide
And then pick the slide layout that suits your content
Choices will vary depending on theme
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11. Quick Tip: Add a slide in 1 click
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Quick Tip: Add a slide in 1 click
Click a slide thumbnail on the left pane
Press Enter
A new, blank slide appears after the selected slide
Same layout as previous (except for the first slide after the title)
To Change layout:
On the Home tab… Click the Layout icon beside New Slide and choose a layout
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12. Change a slide’s layout
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Change a slide’s layout
Click the Home tab
Click the Layout icon beside New Slide
Choose a layout….
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13. Frame types Slide Layouts contain frames
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Frame types
Slide Layouts contain frames
Frames make it easy to organize and align content
Click to add bulleted text
Or click an icon to add a picture, clip art, table, chart or media file
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14. Moving Frames Click inside a frame to select
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Moving Frames
Click inside a frame to select
Position cursor on a frame’s edge
When you see a four-headed cross-arrow, click and drag
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15. Resizing Frames Click inside a frame to select
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Resizing Frames
Click inside a frame to select
Position cursor on a one of the bubbles on a frame’s corner or edge
When the cursor changes to a two-headed arrow, click and drag
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16. Tips for Text Clear Titles Nothing below 20 points - ever!
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Tips for Text
Clear Titles
Nothing below 20 points - ever!
Use Short bullets
Explicate as you present
Outline – your notes, not full text
Sans Serif Fonts
Calibri, Arial, Helvetica, Verdana, Tahoma
Best Serif fonts: Cambria, Georgia
This text: Georgia
This text: Cambria
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17. Typing Bulleted Text Type a line in a text frame Press Enter
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Typing Bulleted Text
Type a line in a text frame
Press Enter
To indent: Before you start typing on the new line, press Tab
To go back to a higher level bullet: Before you start typing on the new line, press Shift-Tab (hold down Shift and press Tab)
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18. Indenting Existing Text
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Indenting Existing Text
To push down to the next level of bullet:
Place your cursor on a line or select several lines
Click the Decrease List Level icon on the Home tab
To raise to a higher level bullet:
Click the Increase List Level icon on the Home tab
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19. Text: Other formatting
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Text: Other formatting
First: Highlight text to format
Then: Use Home tab toolbar button to format
Or: Move cursor up into the ghostly formatting bar
Format selected text by clicking a toolbar button

20. Text: Other formatting
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Text: Other formatting
Ghostly toolbar fades into view…
Use buttons to format selected text
Don’t overuse special Text formatting!

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Adding Pictures
Insert pictures that you have downloaded from the Web or from your camera….
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22. Graphic frames Select a layout that includes a graphics icon
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Graphic frames
Select a layout that includes a graphics icon
Click an icon to insert a graphic type

23. …Or don’t use a graphics frame
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…Or don’t use a graphics frame
Insert graphics from the Insert Tab: Insert  Picture

24. Choose Pictures like shoes
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Choosing Pictures
Choose Pictures like shoes
Are they really relevant to your presentation?
Do they go with each other?
Pay attention to consistency, graphic style

25. Tweaking pictures Click a picture
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Tweaking pictures
Click a picture
The Picture Tools tab appears above the ribbon
Click the Format tab to see Picture tools
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26. The Picture Tools Format tab
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The Picture Tools Format tab
Tools only visible when you’ve clicked on a picture
Play with the choices and remember Undo (Ctrl-Z)!
Reset Picture returns to the original version
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27. Tips: Text and graphics
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Tips: Text and graphics
Appropriate graphic style
Serious and subdued OR
Playful and cartoony OR
Illustrative photos/diagrams
Consistent style, colors Drawings with similar look
Not too busy
Not even 1 graphic per page unless illustrating a point
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28. Viewing your Slides The View Tab Reordering slides Creating Notes
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Viewing your Slides
The View Tab
Reordering slides
Creating Notes
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29. The View tab: your slides
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The View tab: your slides
Normal:
Create/Edit
Slide Sorter
Thumbnails to move around or delete
Slide Show
To present, Full- Screen
Notes Page
Type in notes for yourself (or for handouts}
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30. Slide Sorter view Open from the View tab Or by clicking the icon
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Slide Sorter view
Open from the View tab
Or by clicking the icon
View icons are below the main window, on the right.

31. Slide Sorter View Gives you an overview of your presentation.
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Slide Sorter View
Gives you an overview of your presentation.
Highlight one or more slides
Drag to another location
Or delete
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32. Notes View From the View tab, viewing the Notes Page allows you to:
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Notes View
From the View tab, viewing the Notes Page allows you to:
Type notes for yourself during the presentation
Print Notes
Consult your copy at the podium while you present
Type your notes here

33. Getting fancy: Animation
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Getting fancy: Animation
Slide Transitions
Pre-set effects
Custom tweaking
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34. Text animation samples
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Text animation samples
You can:
Add transitions between slides
Animate text
Make graphics appear and disappear
See the PowerPoint Animations presentation for more information
Don’t Overuse!
You can add animation to your presentation. Some possiblities:
Slide transitions: Sides can fade in, or appear to wipe in from side or bottom
Preset Animations: Take advantage of PowerPoint’s built-in effects to animate with a minimum of uss.
Custom Animation: Animate text or drawing objects to your exact specifications. Just be prepared to take the time to get them right!
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35. Text animation samples
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Text animation samples
You can:
Add transitions between slides
Animate text
Make graphics appear and disappear
See the PowerPoint Animations presentation for more information
Can be annoying!
Don’t Overuse!
You can add animation to your presentation. Some possiblities:
Slide transitions: Sides can fade in, or appear to wipe in from side or bottom
Preset Animations: Take advantage of PowerPoint’s built-in effects to animate with a minimum of uss.
Custom Animation: Animate text or drawing objects to your exact specifications. Just be prepared to take the time to get them right!
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36. Slide Transitions Click the Animations Tab
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Slide Transitions
Click the Animations Tab
Hover your cursor over an icon in the Transition to This Slide area to preview
Click the icon to apply the transition to that slide
Click Apply to All to set for entire presentation
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37. Animating individual frames
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Animating individual frames
Select one or more frames in a slide
Click the Animations tab
Click the triangle to the right of the Animate box to see effects
Hover cursor over an effect to preview
Click an effect to apply
Click No Animation to remove
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38. Handouts for distribution
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Printing
Handouts for distribution
Or….
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39. Printing in Office 2007 To see print options…
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Printing in Office 2007
To see print options…
1: Click the Office Button
3: Click the second Print
2: Click Print
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Printing Handouts
Print presentation Handouts with space for notes on right
From Print what: Choose Handouts
Then: In Slides per page Choose 3
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Presenting
How-to's
Tips for presenting
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42. Starting your presentation
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Starting your presentation
Click the Slide Show tab
Click an icon at the left to start show
OR: Click the Slide show icon, lower right
OR: Press F5
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43. While you present… To advance to next slide:
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While you present…
To advance to next slide:
Click Remote presenter button
OR any of these:
N key (for Next)
Page Down
Right- or down-arrow
Enter/Return key
Home or End key to go to First or Last slide
CTRL (Mac: Cmd) + P to write on the slide
E to erase writing
Esc key to end (go back into editing mode)
More: Type Keystrokes into PowerPoint Help

44. Tips to save your bacon…
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Tips to save your bacon…
Don’t look like an amateur!
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45. Prepare! Test your presentation: Before you arrive
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Prepare!
Test your presentation:
Before you arrive
At presentation site
Arrive early
Test setup
Have a backup plan CD
Flash drive
Web….
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46. Think of your audience Don't read onscreen text Make eye contact
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Think of your audience
Don't read onscreen text
Make eye contact
Prepare handouts
Ask for questions
Don't Rush!
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47. Get a Remote Presenter Change slides away from computer! No Hunching!
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Get a Remote Presenter
Change slides away from computer!
No Hunching!
No back-to-the-audience
Transmitter plugs into USB Port: You carry presenter
Some include laser pointer
Search on Google
< $100
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48. Summary Use PowerPoint for Start from blank or design template
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Summary
Use PowerPoint for
Conferences, Meetings, Classroom modules
Start from blank or design template
Add text
Bullet form primarily: Promote and demote bullets
Insert pictures
Insert saved pictures or clip art
Print Handouts, Notes pages or text outline
Prepare for your presentation
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49. Thanks for your Attention!
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Thanks for
your Attention!
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