Quarterly Performance Report 2017/18 quarters 1, 2 and 3

Quarterly Performance Report 2017/18 quarters 1, 2 and 3
| Standing Committee on Community Safety 18 April 2018

Introduction Overview of the departmental non-financial performance information for the Quarters 1, 2 and 3 of the 2017/18 financial year. Provide some of the key service delivery achievements and challenges the Department faces in reaching its performance targets. Mitigating measures where the Department did not achieve its intended activities. Asterisks’ refers to National Sector Specific Indicators for Safety and Liaison. Information presented is not final figures for the financial year, but for the quarters1 to 3. Final figures will be affected after quarter 4 and annual validation. Directorate: Strategic Services and Communication

Summary of performance
APP Targets Quarter 1: 87% of APP targets achieved and or exceeded, 13% under Quarter 2: 80% of APP targets achieved and or exceeded, 20% under Quarter 3: 86% of APP targets achieved and or exceeded, 14% under Directorate: Strategic Services and Communication

Programme 1: QPRs1 to 3 Target vs Actual
Sub-programme: 1.1 Office of the MEC & 1.2 Office of the HOD Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of compliance documents submitted to Provincial Parliament (1.1.1 & 1.2.1) Target - 0 Actual - 0 Target - 1 Actual - 1 Target – 0 Actual – 0 All targets were achieved for the quarters under review. Directorate: Strategic Services and Communication

Programme 1: QPRs 1 to 3 Target vs Actual
Sub-programme: 1.3 Financial Management Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of unqualified Audit Reports (Financial) (1.3.1) Target – 0 Actual - 0 Target - 1 Actual - 1 Actual – 0 All targets were achieved for the quarters under review. Number of in Year Monitoring reports on financial performance (1.3.2) Target - 6 Actual - 6 Actual – 6 Target – 6 Number of Annual Financial Statements submitted (1.3.3) Actual – 1 Target - 0 Number of interim Financial Statements submitted (1.3.4) Target – 1 Number of reports submitted in response to requests for information received from SCOPA/Standing Committee (1.3.5) The SCOPA meeting was held in quarter 2 instead of quarter 3. Directorate: Strategic Services and Communication

Sub-programme :1.3 Financial Management (continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of reports on volunteers positions created and placed on Central Database Office (1.3.6) Target - 1 Actual - 0 Actual – 2 Target – 1 Actual – 1 The outstanding report of quarter 1 was submitted in quarter 2. The annual target is on track. Number of Budget Committee meetings held (1.3.7) Target - 0 Actual – 0 All targets were achieved for the quarters under review. Number of In-Year Monitoring reports on financial performance submitted by the WCLA (1.3.8) Actual - 1 Target –1 Directorate: Strategic Services and Communication

Sub-programme: 1.4 Strategic Services and Communication Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of qualified Audit Reports (Performance) (1.4.1) Target – 0 Actual – 0 Target – 1 Actual – 1 All targets were achieved for the quarters under review. Number of Annual Performance Plans submitted and published (1.4.2) No targets were set for the quarters under review. This is an annual target set for quarter 4. Number of Quarterly Performance Reports submitted and published (1.4.3) Number of Annual Reports published (1.4.4) Directorate: Strategic Services and Communication

Sub-programme: 1.4 Strategic Services and Communication (continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of annual business plans submitted by the WCLA for approval by the Minister (1.4.5) Target – 0 Actual – 0 No targets were set for the quarters under review. This is an annual target set for quarter 4. Number of quarterly performance reports submitted by the WCLA (1.4.6) Target – 1 Actual – 1 All targets were achieved for the quarters under review. Number of Annual Reports submitted by the WCLA (1.4.7) Number of BizProject reports on CSIP (1.4.8) Number of MPAT self-assessments conducted (1.4.9) The MPAT annual assessment is driven by DPME with timelines set by DPME. DPME underwent a strategic alignment process, as a result the launch was mid-September 2017 with a closing date of mid-November 2017. Directorate: Strategic Services and Communication

Sub-programme 2.2: Policy and Research Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of research reports on special projects compiled* (2.2.1) Target – 0 Actual – 0 No targets were set for the quarters under review. This is an annual target set for quarter 4. Number of PNP reports on the state of policing in the Province (2.2.2) Target – 1 Due to the PNP project being expanded to additional police precincts (Hanover Park, Manenberg and Riebeek West) the compilation of the PNP report was delayed. The target will be rolled over to the 4th quarter. Number of reports on safety and crime trend analysis (2.2.3) Actual – 1 All targets were achieved for the quarters under review. Directorate: Strategic Services and Communication

Sub-programme 2.2: Policy and Research (continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of reports on the maintenance, updating and utilisation of organisational database (2.2.4) Target – 1 Actual – 1 All targets were achieved for the quarters under review. Number of EPP web based applications updated and maintained (2.2.5) Target – 0 Actual – 0 No target was set for the quarter under review. This is an annual target set for quarter 4. Number of reports on the implementation of Khayelitsha Commission recommendations submitted (2.2.6) The under-achievement in quarter 1 was rolled over to quarter 2 due to alignment of reports with SAPS processes. The annual target is on track. Directorate: Strategic Services and Communication

Sub-programme 2.3: Monitoring and Evaluation Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of management reports compiled on service delivery complaints against SAPS* (2.3.1) Target – 1 Actual – 1 All targets were achieved for the quarters under review. Number of reports compiled on implementation of IPID recommendations by SAPS* (2.3.2) Target – 0 Actual – 0 No targets were set for the quarters under review. This is an annual target set for quarter 4. Number of reports compiled on the implementation of National Monitoring Tool recommendations* (2.3.3) No targets was set for the quarters under review. Number of police stations monitored and reports compiled* (2.3.4) Target – 4 Actual – 4 Directorate: Strategic Services and Communication

Programme 2: QPRs1 to 3 Target vs Actual
Sub-programme 2.3: Monitoring and Evaluation (continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of Domestic Violence Act (DVA) compliance reports compiled* (2.3.5) Target – 4 Actual – 4 Target – 4 Actual – 4 All targets were achieved for the quarters under review. Number of reports on Monitoring and Evaluation Special Projects compiled* (2.3.6) Target – 0 Actual – 0 No targets were set for the quarters under review. This is an annual target set for quarter 4. Number of police stations inspected (2.3.7) Target – 75 Actual – 62 Inspections – based on several methodologies were effectively planned. However, the envisaged 1st level inspections conducted by the CPF to co-produce oversight information was not sufficient due to a request by the Prov. CPF Board that CPFs do not participate in the EPP. This created misinformation and resulted in fewer 1st level inspections conducted by CPFs. As contingency, this was factored in the planning for Quarter 4 to ensure the achievement of the annual target. Directorate: Strategic Services and Communication

Sub-programme 2.3: Monitoring and Evaluation (continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of improvement reports on deficiencies identified during oversight visits at police stations (2.3.8) Target – 0 Actual – 0 Target – 1 Actual – 1 All targets were achieved for the quarters under review. Number of reports compiled on first level oversight visits to stations (2.3.9) Number of reports compiled on police conduct at selected high profile protest actions (2.3.10) Number of reports compiled on court watching briefs (2.3.11) Directorate: Strategic Services and Communication

Sub-programme 2.3: Monitoring and Evaluation (continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of reports on deficiencies identified during court watching briefs (2.3.11) Target – 0 Actual – 0 Target – 1 Actual – 1 All targets were achieved for the quarters under review. Number of engagements with the SAPS, National Prosecuting Authority (NPA) and Department of Justice and Constitutional Development (DoJ&CD) where deficiencies were tabled (2.3.12) Actual - 0 Actual - 5 More engagements than anticipated were held. Directorate: Strategic Services and Communication

Sub-programme 2.4: Safety Promotion Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of social crime prevention programmes implemented* (2.4.1) Target – 1 Actual – 2 Actual – 4 Actual – 1 More requests for public engagements were received. Number of community safety outreach programmes rolled out (2.4.2) Target – 20 Actual – 20 Actual – 13 Actual – 26 Additional outreach programmes were rolled out in quarters 3 and 4 in order to achieve the annual target. Number of youth safety outreach deployments Actual – 6 Target – 2 Actual – 0 The annual target was achieved in quarter one. Directorate: Strategic Services and Communication

Sub-programme 2.5: Community Police Relations Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of functional CPFs assessed* (2.5.1) Target – 0 Actual – 0 No targets was set for the quarters under review. Number of functional CSFs assessed* (2.5.2) Target – 1 Actual – 1 Actual - 1 All targets were achieved for the quarters under review. Number of training and support interventions conducted to support CPFs reporting on the EPP (2.5.3) Target – 8 Actual – 5 Actual – 7 Actual – 8 The under-achievement of this target is as a result of a shortage of human resource capacity (fieldworkers). The process for the filling of posts is currently underway and is envisaged to be finalised in the new financial year. Number of Matching Grants special projects considered (2.5.4) Target – 10 Actual – 12 Actual – 18 Target –10 Actual – 17 CPFs are gaining a better understanding of the Matching grants project, hence more applications are being received. Number of CPFs submitting EPP web-based reports (2.5.5) Target – 15 Actual – 16 Challenges have been experienced in terms of the utilisation of the EPP web-based system as some CPFs have become accustomed to the excel version. The system will be upgraded to a more stable version in the 2018/19 financial year. Directorate: Strategic Services and Communication

Sub-programme 2.5: Community Police Relations(continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of valid EPP TPAs signed with CPFs and Cluster Boards (2.5.6) Target – 83 Actual – 44 Actual – 70 Target – 0 Actual – 17 The Provincial Board requested CPFs not to sign the TPA and this contributed towards the under achievement of this target. This required the Department to provide additional support and discussions with CPFs in order for them to consider signing the TPA. The Department continues to work towards the achievement of the annual target. Number of CPFs and Cluster Board meetings attended (2.5.7) Target – 20 Actual – 25 Actual – 16 The Department has experienced a lack of co-operation from CPFs and Cluster Boards in terms of submitting the compliance evidence of meetings i.e. minutes and attendance registers. There is also a shortage of staff capacity to service the CPFs and attend CPF and Cluster Board meetings. Number of Community Safety Plans signed-off for CSIP areas (2.5.8) Actual – 0 Actual - 0 No targets were set for the quarters under review. Directorate: Strategic Services and Communication

Sub-programme 3.1: Safety Partnerships Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of work opportunities created with partners (3.1.1) Target – 250 Actual – 382 Actual – 183 Actual –128 The under-achievement was caused by the exit of the Wolwekloof programme. Alternative plans have been set into place to make up the target in the 4th quarter. Number of partners allocated with youth placements (3.1.2) Target – 15 Actual – 46 Actual – 0 Target –10 Actual – 9 The target was over-achieved due to an increase in the number of partners who signed MOUs with the Department. Number of areas where youth and religion for safety programmes are implemented (3.1.3) Target – 0 Actual – 0 Target – 20 Actual – 22 Target – 10 Actual – 14 The over-achievement is as a result of an increase in the demand for youth safety programmes in priority areas and subsequent applications received. Directorate: Strategic Services and Communication

Programme 3: QPR1s to 3 Target vs Actual
Sub-programme 3.1: Safety Partnerships (continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of partners monitored and evaluated (3.1.4) Target – 0 Actual – 0 Target – 20 Actual – 13 Actual – 17 The under-performance will be rectified in the 4th quarter. Number of youth trained through formal partnerships (3.1.5) Target – 250 Actual – 178 Actual – 305 The under-achievement is due to the exit of the Wolwekloof programme. Number of integrated Community Safety Partnerships with Municipalities established (3.1.6) Target – 2 Actual – 1 The signing of the MOUs by Municipalities are ongoing. Number of youth safety interventions facilitated (3.1.7) Target – 1 Actual - 0 Actual – 2 Due to unavailability of a venue no camps took place in quarter 1. The venue became available in quarter 3, hence the under-achievement of quarter 1 was achieved in quarter 3. Directorate: Strategic Services and Communication

Sub-programme 3.2: Office of the Ombudsman Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of reports on complaints received and the status thereof (3.2.1) Target – 1 Actual –1 Actual – 1 All targets were achieved for the quarters under review. Number of outreach programmes conducted (3.2.2) Target – 4 Actual – 4 Number of Annual Reports on activities of the Ombudsman (3.2.3) Target – 0 Actual – 0 Directorate: Strategic Services and Communication

Sub-programme 4.1: Programme Support: Security Risk Management Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of transversal security managers forum meetings facilitated (4.1.1) Target – 1 Actual – 1 All targets were achieved for the quarters under review. Number of reports on the training and development needs for officials involved in the management of security risk within the WCG (4.1.2) Number of reports on the implementation of the transversal Strategic Sourcing Strategy (4.1.3) Directorate: Strategic Services and Communication

Sub-programme 4.1: Programme Support: Security Risk Management (continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of NHW formations accredited (4.1.4) Target – 25 Actual – 38 Actual – 23 Actual – 65 The Department received increased applications for accreditation from NHW structures. Number of engagements with accredited NHW structures (4.1.5) Target – 1 Actual – 1 Actual - 1 All targets were achieved for the quarters under review. Number of training sessions held for accredited NHW formations (4.1.6) Target – 15 Actual – 18 Actual – 27 Target – 10 Actual – 21 The over-achievement is as a result of the number of applications received. Due to the number of NHW formations being accredited. Publication of list of accredited NHWs (4.1.7) Target – 0 Actual – 0 No targets were set for the quarters under review. Directorate: Strategic Services and Communication

Sub-programme 4.2: Provincial Security Provisioning Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of reports (implementation of Provincial Security Provisioning business plan; methodologies and business processes (4.2.1) Target – 1 Actual – 1 All targets were achieved for the quarters under review. Number of random security operations conducted by the Security Support Team at prioritized facilities (4.2.2) Target – 5 Actual – 5 Target – 10 Actual – 10 Number of monitoring and evaluation reports based on the Service Level Agreement (SLA) with outsourced security provider (4.2.3) Target –1 Number of reports on engagements with the Private Security Regulator (PSIRA) (4.2.4) Directorate: Strategic Services and Communication

Sub-programme 4.2: Provincial Security Provisioning (continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of reports on the implementation of the Access Control Directive (4.2.5) Target – 1 Actual – 1 All targets were achieved for the quarters under review. Number of reports on the update of Security Operational Procedures at WCG facilities within the CBD (4.2.6) Number of reports on the management of the Access Control Framework Agreement (4.2.7) Number of Access Control equipment functionality reports (4.2.8) Target –1 Number of access control card holder audit reports generated (4.2.9) Target – 12 Actual – 12 Directorate: Strategic Services and Communication

Sub-programme 4.3: Security Advisory Services Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of reports (implementation of Security Advisory Services business plan; methodologies and business processes) (4.3.1) Target – 1 Actual – 1 All targets were achieved for the quarters under review. Number of security index reports compiled (4.3.2) Target – 0 Actual – 0 No targets were set for the quarters under review. Number of risk self-assessments analysis reports (4.3.3) Actual - 1 Directorate: Strategic Services and Communication

Programme 4: QPR1s to 3 Target vs Actual
Sub-programme 4.3: Security Advisory Services (continued) Indicator 1st QPR 2nd QPR 3rd QPR Comments Number of MoU meetings with departmental security managers (4.3.4) Target – 13 Actual – 13 All targets were achieved for the quarters under review. Number of Safety and Security Risk Assessment (SSRA) reports compiled (3.4.5) Target – 22 Actual – 22 Target – 23 Actual – 23 Number of progress reports on MoU meetings conducted (4.3.6) Target – 1 Actual – 1 Number of safety and security awareness interventions conducted (4.3.7) Target – 20 Actual – 25 Actual – 20 Directorate: Strategic Services and Communication

Quarterly Performance Report 2017/18 quarters 1, 2 and 3

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Quarterly Performance Report 2017/18 quarters 1, 2 and 3

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