1. Capacity Needs Assessment
Strengthen Knowledge Management for Greater Development Effectiveness
in the Near East, North Africa, Central Asia and Europe – funded by IFAD

2. Capacity Needs Assessment (CNA)
To assess capacity needs and knowledge management (KM) gaps
These gaps shall be determined and desired capacity development activities formulated
Will be addressed through organizational learning capacity development activities across partners

3. Goal of this CNA
Intention to answer the following questions for the partner organizations
Where are we now?
Where do we want to go?
What is the best way to get there?

4. Methodology A set of capacity assessment tools have been selected
Tools are derived from a toolkit created by ILRI and ICARDA based on publications
Adapted and selected to the needs of this project

5. Envisioned Activities to be implemented
Online Courses (Webinars, Courses)
Symposia (in exchange between project partners)
Learning routes (visits to different locations for exchange of experience)

6. Overview of the intended tools that will be used
Introduction
Get to know the partners
Reasons for CNA
Expectations & Limitations
Stakeholder Analysis and Power Interest Matrix in a Focus Group
Individual Scoring/Light Capacity Assessment
Problem Tree Analysis in a Focus Group
Infrastructure readiness Tool/Evaluation
Organizational Scoring with Key Informant of the partner

7. Stakeholder Analysis and Power Interest Matrix
Conducted in a Focus Group
To gather information about the stakeholders of the partners
Map their power and interest in their work
In order to get an overview about the most relevant stakeholders and how they influence the partner’s work

8. Organizing stakeholder
Ministry of
Agriculture
Organizing stakeholder
Now that you have written down the
stakeholders you should arrange them in front
of you so that the higher national level
stakeholders are at the top and the lower
community levels below. Some stakeholders will
Regional
Bureau of
Agriculture
Regional
NGO office
Development
agent
engage with
duplicated
more
than on
level so
they
can be
Farmer 4

9. 3 4 1 2 High Power Low interest Low Hig7h High power / Low interest
High power / High interest
High 3 4
Power
Low power / Low interest
Low power / High interest 1 2
Low
interest
Low
Hig7h

10. Individual Scoring
Set of questions targeting different dimensions (enabling environment, organizations and individuals)
Focusing on Knowledge Management
Conducted through a survey with mainly closed questions

11. Individual Scoring Knowledge Sharing Network
Is technology (e.g. PCs, communication technology, Internet access) available and allocated appropriately?
Can you describe the tools used to support knowledge management?
What is the frequency of knowledge sharing?
Is the knowledge you disseminate showing proper attribution and or licensing?
To whom is your knowledge accessible?
Is this gender and youth inclusive with respect to means and content?
Monitoring
How do you conduct monitoring?
Do you have a platform in place for monitoring?
What’s the frequency of your activities (continuously, regular intervals, occasionally when requested, etc.)?
Is this gender and youth taken into consideration?
Do you have ontologies/controlled lists (e.g. standardized data)?

12. Individual Scoring Evaluation and Learning
Do you have indicators, factors or metrics in place?
What impact factors, if any are you observing?
What do you think about these?
Is sharing more relevant than impact?
How do you use evaluation results for institutional learning?
Capacities on Communication
What are your communication processes?
Do you have a designated communication officer?

13. Problem Tree Analysis Conducted in a focus group
Addressing capacity development problems
Naming the cause and effect of these problems
Trying to identify solutions to address these problems

14. Identify problems and name cause and effect•
First side of the card write down a capacity development problem, an
actual problem at this time not a future or imagined
On the reverse side write down the
problem • •
Cause what is the reason for
the
problem in
your
opinion
Effect
what
are
the
results
Problem
Cause
Effect 3

15. Infrastructure Readiness Tool
Set of questions addressing hardware, software, internet connectivity of the organization
Addressed at staff of all levels
To get insight in the infrastructure and if people are enabled to use it if available

16. Infrastructure Readiness Tool
Do you have access to adequate infrastructure in place to support knowledge management?
Is internet accessibility reliable?
Is internet speed sufficient? Please define the technology available
Is the hardware you are provided with adequate to support knowledge management?
Is the software and/or other tools adequate to support knowledge management?

17. Organizational Scoring
Conducted as an interview with a key informant of the partner organization
To get insight in different dimensions (Policy, Partnership, Knowledge, Implementation)
From a key informant of the organization