2. Welcome! Opening remarks Introduction/Activity
Learning objectives for the day

3. State ACSA Overview ACSA Mission
The Association of California School Administrators is the driving force for an equitable, world-class education system, and the development and support of inspired educational leaders who meet the diverse needs of all California students.
ACSA’s mission is unique among educational organizations because it emphasizes the success of students in our public schools.

4. ACSA believes an educational leader is someone who:
Puts students first and advocates on their behalf
Sees the potential in all individuals through the lens of equity and a belief in the power of diversity
Draws upon the passion and talent of others to develop a shared vision for education
Builds strong consensus and a commitment to action

5. ACSA believes an educational leader is someone who:
Is principled and authentic
Is bold and influential
Is driven to turn possibility into reality
Inspires others by nourishing the mind and the heart
Understands that it is a primary responsibility of leadership to cultivate and promote other leaders

6. ACSA Basics Not-for-profit mutual benefit corporation [501(c)6]
Formed in 1971 by 7 organizations resulting in largest administrator organization in the nation
Sponsored Subsidiary Organizations:
Foundation for Educational Administration (FEA)
ACSA Political Action Committee (PAC)
School Administrators Special Services (SASS)
National Association of School Administrators (NASS)

7. ACSA Organizational Structure
State ACSA:
the state level of ACSA governance.
Region: 19 regions across the state, consisting of charters, usually combined by county.

8. ACSA Organizational Structure
Charter – local group of members. May be a larger district or group of smaller districts.
Purpose: Charters are created for the purpose of implementing the state program at the local level, for the involvement of members, for the utilization of leadership potential and for effective communication between all levels of governance of ACSA.

9. ACSA State Governance Structure
Leadership Assembly
Board of Directors
Executive Committee
State Committees & Councils

10. What is the role of Leadership Assembly, and how is it composed?

11. Leadership Assembly Elect officers, approve bylaw changes,
approve goals/objectives,
ratify legislative platform,
make recommendations to Board,
receive and review information from task forces,
advise concerning major policy issues,
statewide ballot measures and on statewide candidate endorsements, and
serve as liaisons to Regions.

12. Leadership Assembly Leadership Assembly Composition (144 total):
State Board Members (28 total)
State Committee Chairs (8 total)
State Council Presidents (12 total)
Region Delegates (96 total)
Each region’s president, president-elect, and vice president for legislative action plus additional delegates based on membership counts.

13. What is the role of the Board of Directors, and how is it composed?

14. State Board of Directors
Primary governing body.
Employ and evaluate ED;
strategic direction,
monitor strategic plan;
establish and monitor policies;
govern operations; budget;
approve appointments;
approve political candidate endorsements;
approve recommendations from groups;
approve position papers,
recommend bylaw changes, and
approve annual dues.

15. State Board of Directors
State Board Composition (up to 28 total):
Elected Officers (5 total) President, President-Elect, Vice President, Vice President for Legislative Action, Past President
Directors (19 total) One elected by each Region
Directors-at-Large (up to 4) President names at-large members
State Board Director – 3 year term; at-large directors are 1 year term, at the choosing of the president. Elected officers are voted on by State Delegate Assembly members in May each year. One-third of State Board members is new to the role every year.

16. What is the role of Committees and Councils, and how are they composed?

17. State Committees
Role: purpose and suggested activities of any taskforce/ committee are determined by the board (P&Ps define purpose of each group).
Standing Committees (6 total)
Co-Administrators
Equity, Achievement, and Diversity
Leadership Development
Legislative Policy
Member Services
Retirement
Special Committees (4 total)
ACSA/CAPEA
Leadership Summit
Small School District
Urban Education
Each region has representative who serves on each standing committee/council. ACSA’s state president appoints standing committee and special committee chairs. The councils elect their presidents. Standing Committees – region presidents nominate members; councils – regions can hold elections or region presidents can appoint council members. Purposes for each committee/council can be found online at and also in the Leadership Directory. The region representatives for committees/councils are part of the State committee/council and region reps attend the statewide meetings. Generally 3 meetings per year. Councils are job-alikes, where committees have a broader focus.

18. State Councils
Role: To represent the job-alike group it serves, responsible for activities and policy relating to its job-alike function and for gathering input and expertise, and disseminating information as needed.
Councils (12 total)
Adult Education
Business Services
Career Technical Education
Classified Educational Leaders
Curriculum, Instruction & Accountability Leaders
Educational Options
Elementary Education
Human Resources
Middle Grades Education
Secondary Education
Student Services and Special Education
Superintendency

19. How does the state office staff fit into the picture?

20. ACSA Department Structure (State Staff)
Executive Director reports to the Board and oversees three offices and nine departments:
Educational Services
Equity & Diversity
Executive Department
Financial Services
Information Technology
Marketing/Communications
State Governmental Relations
Federal Governmental Relations
Member Services and Legal Support
Briefly explain organizational structure. Three offices – Sacramento, Burlingame, Ontario.

21. ACSA Staff Org Chart

22. Preparing for Leadership Assembly
Step 1: Watch for Preliminary Highlights
Book your travel early (at least 30 days prior)
Confirm your delegates and/or identify alternates
Submit alternates to State ACSA if needed
Step 2: Final Leadership Assembly Agenda Packet
Confirm all delegates plan to attend and have made arrangements
Review the agenda and background
Gather feedback from Region/Charters or Committee/Council
Step 3: Following Leadership Assembly
Communicate information back to the Region/Charters or Comm/Council
Submit travel expense claim promptly

23. Getting Guidance: Governance Resources
State ACSA Bylaws
Policies & Procedures
Strategic Plan
Region/Council/Other Bylaws
Leadership Manual
Leadership Directory
Several resources available at acsa.org/About-Us

24. Now that you understand ACSA’s structure and governance documents, let’s put your knowledge to the test…

25. A Committee or Council member from your region lets you know they will be unable to attend an upcoming meeting. What is the process in your Region to ensure representation at the meeting?

26. A Committee or Council member from your region lets you know they will be unable to complete their term which has 2 years remaining. What steps do you take to fill the open position?

27. There is an upcoming discussion at Leadership Assembly
There is an upcoming discussion at Leadership Assembly. Regions and Committees/Councils are asked to provide input. What is your process for engaging members and gathering feedback?

28. When should you book travel for ACSA meetings (Leadership Assembly, Committee/Council Meetings, etc.)?

29. What is your process for leadership development in your Region
What is your process for leadership development in your Region? How do you engage members that are not already involved? How are you increasing diversity?

30. Advocacy: Engaging the ACSA Voice

31. Strategic Plan: Aligning Goals & Resources
A governance and management tool that provides a common sense of …
Focus
Direction
Priority
Use of Resources
Road Map for the Future:

32. n. ‘stra·te·gic plan’ The plan informs everything we do.
Members
Regions
Peer Networks
Charters
Committees & Councils
State ACSA
The plan informs everything we do.
Aligning goals and resources among stakeholder groups will maximize our effectiveness to serve members…

33. Where did our current Strategic Plan come from?

34. Strategic Plan Structure: Section One: Strategic Framework
Mission: Why do we exist?
Values: What do we believe in/stand for?
Impact: What difference will we make?
Long-term Goals: Where are we going?

35. Strategic Plan Structure: Section Two: Strategic Plan 2018-2021
Strategic Issues: What major issues do we need to address to pursue our long-term goals in this planning cycle?
Objectives: What results will we produce?
Milestones: What measurable progress will we make?

36. Plan-at-a-Glance:
3 Key Result Areas * 13 Strategic Issues * 37 Milestones

37. What role can Regions and Charters play in progress that supports the Strategic Plan?

38. Strategic Plan: What’s Next?
Today’s Breakouts:
Region Leaders and Committee/Council Leaders will sample tools and discuss how to guide their groups through engagement
Leadership Assembly:
Update on progress toward First-Year-Focus Milestones
Discuss Second-Year-Focus Milestones

39. Strategic Plan: Implementation Toolkit
Video: Introduces the plan
Brochure: Provides a graphic overview
Presentation Slides: Plan and planning process
Strategic Focus Planning Document: Template
The Plan Document: The Source
Additional Toolkit Resources: By end of May

40. Membership: Catching, Captivating & Keeping Members

41. Your Leadership Role in Communicating ACSA’s Message
A top priority for every ACSA leader is sharing ACSA’s mission, vision and priorities with members and potential members.
Share repeatedly and make it a focus at all ACSA events.
ACSA members are the most credible spokespeople for California’s schools. Your role in communicating on behalf of students is more important than ever before.

42. Next Up: Afternoon Break & Breakout Groups
3:15-3:30pm BREAK
3:30-5:00pm Breakout Groups:
Region Leaders (Tahoe)
Committee/Council Leaders (Shasta)

43. Thank you! Enjoy your year as an ACSA Leader!