1. Supporters of Tiritiri Matangi
ANNUAL GENERAL MEETING
September 2019
AGENDA
1. Apologies
2. Minutes of 2018 AGM
3. Matters arising from the 2018 AGM minutes
4. Chairperson’s annual report (Brian Chandler)
5. Treasurer’s report and financial statements (Kevin Vaughan)
6. Election of officers
7. Election of committee
8. Guest Speakers: Mel Galbraith “The Pohutukawa and Fantail Projects”
9. Announcements of election results
10. Notices
Refreshments will be served at the end of the meeting

2. apologies Val Smytheman Jennifer Gosse Ian Alexander David Meldrum
Carol Wildermoth
Roger Wallace
Kim Wallace
Sue and Mike Rowledge
Neil Davies

3. Approval of minutes
Matters arising
Approval
LINK

4. Supporters of Tiritiri Matangi
Chairperson’s Report
September 2019

5. Not as much as we would have liked!!
What have we been doing?
Quite a lot!
What have we got to show for it?
Not as much as we would have liked!!

6. Where are changes coming from?
Need to manage change
Where are changes coming from?
Health and Safety requirements
DOC structural changes
Biosecurity change
Changing role of the project
Increased portfolio of activities
Partnership changes
Continual improvement

7. Main committee STRUCTURAL CHANGE Roles are becoming:-
More complex (greater need for specialist skills)
More time consuming (more difficult for volunteers to fill)
More diverse (more distinct areas)
ACTION - Looking to replace some volunteer tasks with paid roles

8. Main committee OUTCOMES IT H & S
H&S Manager appointed (Rachel Goddard)
Audited H&S plan (required by DOC and others)
DOC requirements impacting all activities but mainly Infrastructure IT
Appointed IT Manager
New Membership system

9. Main committee UNDERWAY
Plans to split Governance and operational management
Definition of a permanent CEO role
Exploring a financial controller role (simplify treasurer and bookkeeper roles)

10. Main committee RISKS TO BE MANAGED Fullers 360 – Change of Focus
H&S impacts
Heritage v Biodiversity (v H&S)
Biosecurity – impacts and mitigations
Social perception (impact of social media)
Revenue Stream (needs to be strong for island maintenance – need to stay on top!)

11. biodiversity DOTTERELS
Two chicks hatched on Hobbs Beach (thanks to huge input from volunteers). Unfortunately both chicks disappeared.
2019/20 Summer Studentship programme will focus on monitoring and dotterels on Hobbs Beach. It is planned to block off both ends of the beach to allow refuge for the dotterels and their chicks.

12. biodiversity The elegant gecko programme continues.
Six neonates were produced, although this season we are already up to 27.
A 2nd shelter has been constructed to deal with the additional animals. A “Soft Release” site is being prepared so as to introduce the geckos to “The Wild”.

13. biodiversity
Trial of prototype ‘Critterpic’ units - Ground weta, wetapunga, tuatara, moko skink, Duvaucel’s gecko and Raukawa gecko photographed. (Also saddleback, rifleman, centipede and a kiwi beak!)
Two Summer Studentships undertaken
survey of freshwater invertebrates in the Island’s ponds
assessment of kōkopu habitat

14. Biodiversity BREEDING SEASON Kokako - 10 fledglings for the season.
Kokako - 10 fledglings for the season.
Hihi fledglings (a seasonal record)
Takahe - 3 chicks (From 2 pairs!! – Pretty good!!)
SURVEYS
Rifleman – 61 pairs identified (48 last year)

15. Biodiversity – bird count (average)
2019
2018
2017
2016
2015
Whitehead
1890
1868
1794
2011
2644
Saddleback
1100
931
1124
1155
1337
Bellbird
2297
1515
2332
1717
1063
Tui
1336
375
630
1388
987
Kakariki
753
427
365
335
447
Kereru
252
110 78
189
150
Blackbird
231 87
124
118
228
Spotless crake 19 18 11 14 26
Grey warbler 37 34 43
Kingfisher 12 27 7 13 36
Ruru 31 10 -

16. Interesting stuff biodiversity
A NZ Falcon took up residence on the island for several months but now seems to have departed
A male Tom Tit has taken up residence near the fire break

17. Infrastructure
4 trucks plus Doc generator delivered by barge in October
18 trucks of metal delivered in April and May on two barges

18. Infrastructure
Repairs to replace section of Kawerau track in two working sessions – May and August
40m have now been replaced

19. Infrastructure Ute sign writing completed November 2018
Toilet hole dug at Easter, Toilet delivered in July, yet to be installed
Jim Battersby plaque fixed April

20. Infrastructure
Wheeled trolley delivered October (a huge success!)

21. Infrastructure
Plans
Complete resurfacing of Ridge Road

22. Infrastructure
Plans
Purchase of Bobcat (“Little Yellow Digger”) with back-hoe

23. Plans Infrastructure Replacement of all Kawerau boardwalk
Installation of Spaghetti Junction toilet

24. Infrastructure
Plans
Repainting of the VC about to take place.

25. Museum Exhibits Heritage Ponui Light roof ready for display
Historic day 18th May
Tiri Light Lenses restored
Temporary museum re- lined

26. Visitor ENGAGEMENT Accolades
TripAdvisor Certificate of Excellence for the fifth year in a row (and we now have a place in their “Hall of Fame”).
A rating of 5.0 (out of 5), with over 1,800 unbiased visitor reviews, 84% of which have given us the top rating of ‘Excellent’!

27. Visitor ENGAGEMENT Projects Completed
SIGNS – Multiple improvements including:-
Wharf Mural by Dan Tippett installed
Bug and plant signs along the tracks
Water trough species ID signs
Updated ‘The Future’ sign inside Visitor Centre

28. Visitor ENGAGEMENT Completed projects:
Kokako interpretation signs in Visitor Centre courtyard
Tablet app option for Visitor Book

29. Visitor ENGAGEMENT Projects Underway
Digitising, preservation and display of videos
New membership system
Engagement of new manager
Ongoing archiving (plus summer studentship awarded by SoTM)

30. Visitor ENGAGEMENT Projects Underway
Review of penguin box design to improve visibility of penguins while minimising disturbance to the birds
Trial wetapunga motel concept
SIGNAGE
Reptile and translocation for Visitor Centre courtyard
Hihi feeder signs
Combined pateke, puweto and matata infographic sign for Wharf Dam
Bug sign for weta motel door

31. Visitor ENGAGEMENT Projects Underway
Maritime interpretation development
Predator monitoring display
Orientation table for Coronary Hill

32. Visitor ENGAGEMENT 3rd Guiding Track now called “Coast to Coast”.
To become permanent with our new Guiding Concession which has been submitted

33. Historical & Field Centre
Council has indicated that they will support the signal mast and field centre projects
They have indicated that they are unlikely to support the Museum in the planned location
After much negotiation - Council have indicated that this could change if Heritage NZ write a letter of support

34. Historical & Field Centre
HNZ previously supported our proposals during the DOC lease application
Despite them finally agreeing that there are no other suitable locations for the museum on the island HNZ will not endorse the proposal.

35. Historical & Field Centre
CURRENT STATUS
Negotiations with HNZ ongoing
Rather than put the other projects at risk, we may be forced to remove the museum from this application and create a separate one for it (Time and money!)
THIS DOES NOT MEAN THAT WE WILL ABANDON THE MUSEUM!!

36. Historical & Field Centre
DOC have wholeheartedly supported us and written a strong letter of support.
They continue to help us work to achieve our goal.

37. Historical & Field Centre
WHAT IS STILL GOING ON
We have chosen an organisation which we will work with to carry out our capital funding programme
We have identified a building company who we will partner with to finalise the project plan for the field centre

38. Historical & Field Centre
WHAT IS STILL GOING ON
A big thanks to those employed under contract but who are doing huge amounts of “pro bono” work to progress this project through the unforeseen stages
Sarah Macready, John Gardiner and Adina Brown in particular

39. TIRITIRI SPECIAL PROJECTS TIMELINE
2016
2017
2018
2019
Funds raised
YES
Appoint Funding Manager
Create funding plan
Commence funding process
Set up project team NO
Amend funding process
Rework DOC applications
Negotiate MOU with DOC re accommodation
Define building and transport costs
Decide contractors and finalise costs
Employ Building Project Manager NO NO
Prepare DOC Lease applications
Submit DOC Lease applications
DOC Approval in principal
YES
Employ Project Manager
Develop Project Plan
DOC grants leases
Employ contractors
Prepare 1st level designs
Get quotes from contractors
Prepare detail designs
Prepare Building consents
YES
DOC public submission
START BUILD
YES
Building consents approved
Define Projects – high level costs
Prepare Resource Consent application
Resource Consent Pre Lodgement meeting
Lodge Resource Consent application
Resource consent granted
YES NO
Refine Resource Consent application NO
Rework Building consents
Requires Main Committee Approval

40. TIRITIRI SPECIAL PROJECTS NEW TIMELINE
2016
2017
2018
2019
2020
Funds raised
YES
Appoint Funding Manager
Create funding plan
Commence funding process
Set up project team NO
Amend funding process
Rework DOC applications
Negotiate MOU with DOC re accommodation
Define building and transport costs
Decide contractors and finalise costs
Employ Building Project Manager NO NO
Employ Project Manager
Develop Project Plan
Employ contractors
Prepare DOC Lease applications
Submit DOC Lease applications
DOC Approval in principal
DOC grants leases
YES
Prepare 1st level designs
Get quotes from contractors
Prepare detail designs
Prepare Building consents
YES
DOC public submission
START BUILD
YES
Building consents approved
Define Projects – high level costs
Prepare Resource Consent application
Resource Consent Pre Lodgement meeting
Lodge Resource Consent application
Resource consent granted
YES NO
Refine Resource Consent application NO
Rework Building consents
Requires Main Committee Approval

41. Education Education programme strong- positive feedback from schools
Liz and Barbara a great team
Education advisory group working closely with the educators
Growing Minds continues its success
Waterproof shade-sail area proving successful

42. Mary-Ann and Annette doing a great job
Visitors and Shop
Mary-Ann and Annette doing a great job
SHOP – (Kevin will provide figures)
GUIDING
Continuation of Guide Training sessions
Focus on school guiding at our training sessions
Lots of new guides
H&S also a focus

43. Visitors and Shop 18/19 16/18 Increase - decrease Ferry visitors
18/19
16/18
Increase - decrease
Ferry visitors
32,217
30,196
6.7%
Guided walks (non school)
10,974
10,806
1.6%
School visits
5,610
5,249
6.9%

44. 2019 Concert Events OrigiNZ (and Takahe!) Fantastic weather again!!
A BIG THANKS TO THE ORGANISERS

45. Ilana Howley-Buddell has taken a back seat
Membership
Ilana Howley-Buddell has taken a back seat
Rose Coveny has taken over much of the role with assistance from
Malcolm
Jenny Gill
Pam Lorimer
New system to be implemented in November – Managed by Tushar Sharma

46. Acknowledgements
The main committee, sub-committees and advisory groups
Our dedicated employees and contractors
Jim Eagles and the Dawn Chorus team
David Meldrum in accounts
The new and old membership teams
All our guides, shop staff and volunteers

47. Acknowledgements DOC and its rangers
Iwi who have made the continuation of the project possible
360 Discovery who also make the continuation of the project possible
The many people who do work for us at minimal or highly discounted rates.
Lastly to Gloria and Guy who do such a great job arranging and catering for these functions

48. Acknowledgements OUR SPONSORS Auckland International Airport
Dilmah Nestle Chelsea Sugar QBE Foundation North Lotto Community Joyce Fisher Charitable Trust 360 Discovery Xelocity Blue Sky Community Trust
Auckland International Airport
Four Winds Foundation
Lou & Iris Fisher Trust
Pub Charity
Lion Foundation
Chartwell Trust
Kiwis for Kiwi
Macpac
Auckland City Environment Committee

49. Treasurer’s report & financial statement
Link

50. Officers stepping down
Treasurer – Kevin Vaughan
Chair – Brian Chandler

51. Appointments to Committee
Officers
Chairman – Carl Hayson
Nominated – Brian Chandler Seconded – Gloria Nash
Treasurer – No nominations
Secretary - Gloria Nash
Nominated – Brian Chandler Seconded – Kevin Vaughan

52. Election of Committee members
*REMEMBER - ONLY ONE VOTE PER MEMBERSHIP
Nominations
Nominated - Brian
Seconded - Gloria
Simon Fordham
Helen Bucksey
Peter Lee
Barry Fraser
Hester Cooper
Ray Walter
Karen O’Shea
Jane Thompson

53. Election of Committee members
Ian Higgins
Nominated – Brian Chandler
Seconded – Ray Walter
Danielle Hefer
Nominated – Helen Bucksey
Michael Watson
Seconded – Mel Galbraith

54. notices

55. GENERAL BUSINESS

56. Guest Speaker
Mel Galbraith
“The Pohutakawa and Fantail projects”

57. Election results