1. Teams Work Makes the Dream Work
Governing Teams While Embracing Team Work

2. Remember When…
Teams was new and fresh. It was exciting and we started making new teams, and channels.

3. So was everyone else in the organization who was inquisitive, click happy, and saw the “Create a Team” button…
Only to find out…

4. …so we went to the SharePoint Admin portal, knowing that those Teams came with team sites. It was a stressful time.

5. Now, we have more control and can bring order to the Teams chaos:
Direction for architecture
Archiving
Naming policies
Guest access
Team creation policies

6. Your MS Teams team comes with a SharePoint team site.
This is the “replacement” for the classic team site
Familiar but modernized functionality
Mobile ready!
Your MS Teams team comes with a SharePoint team site.
Use Microsoft Teams sites as your department/project collaborative sites
Can be joined to Hub sites (as makes sense) to provide unified navigation
Microsoft recommends flattening site architecture by utilizing site collections, rather than subsites.
Architecture
Helpful hint:
Too many “t-words”? Try using the phrase “Collaboration site” with your business users.

7. Reserve specific names for official teams Requires Azure AD Premium
HR Team
Project teams
Allow external guests into Teams
Can restrict access to the SharePoint site, if needed
Control/Limit who can create teams
Policies

8. Archiving and Retention
Helps manage the lifecycle of your org’s Office 365 Groups Requires Azure AD Premium
Set an expiration policy
Settings in Security & Compliance Center
Retain or delete based on a specified time period
Create a retention policy
Archiving and Retention
Helpful hint:
Setting expiration policies helps limit sprawl and remove inactive teams.

9. Food For Thought
Setting expiration policies helps limit sprawl when “anyone” can create a Team. Team owners will be notified that they’re expiry date is approaching and can extend the life of their team. By leveraging this feature, you can enhance your business users’ productivity by allowing them to create teams as they need.

10. Prefix-suffix naming policy
Append a prefix to the beginning of a Team name and a suffix to the end
Region
Department
Project
GRP_HR Training USA
Prefix-suffix naming policy
Prevent Teams being named HR, IT, Administration…
Custom blocked words
Naming Policies: There are two ways to enforce naming policies in Teams
Helpful hint:
Using naming policies keeps you from having to “fight over” site names when planning or modernizing your architecture

11. Food For Thought
Prefix/suffix naming policies help identify the purpose of organizational resources such as Teams, Groups, and sites.
Consider using them for:
Geographic region
Department
Project
Custom blocked words prevent official organizational titles/names from being used in non-official ways.

12. Guests can participate in Chat, Meetings, File sharing via Teams files
Anyone with an address can be invited as an guest, regardless of organizational affiliation
Guest Access: Guest access allows for a greater level of collaboration with vendors, clients, partners… Everyone you work with closely.
Helpful hint:
Enabling guest access in Teams does not allow guests to access the SharePoint site associated with the Teams site.

13. Teams (& Skype) Admin Portal
Guest Access is one of the settings available in the admin portal under Org-wide settings.
Also, messaging policies can be created for your organization, such as:
Allow owners to delete sent user messages
Allow users to delete their own sent messages
Allow users to edit their messages
Read receipts
Chat
Giphys, Memes, Stickers
Don’t turn this off! I’ll tell you why in just a minute.
There are content ratings
Strict, Moderate, No restriction.

14. Why Should the Business Care About Gifs and Memes?
They humanize remote communication
They give insight into the personality of the person you’re chatting with but may never interact with face to face
Can help make up for lack of body language and tone in non-verbal communications

15. Where Does It Fit?

16. Who Are We Working With? Me, Myself & I… maybe you
I use OneDrive for my personal work files
I send s (Outlook)
We – Teamwork Makes the Dream Work!
Chat in Teams
Collaborate on docs and projects in Teams
Use team sites (SharePoint) – These become your department/project/Business collaboration sites
Both SharePoint and Teams support external users
Us. Collectively; the Organization
Broadcast and share with our company in Yammer
Share “company public” data on Communication sites
Reiterate corporate communication with
Communicate with external folks with Outlook

17. Thanks for joining!
Joy T.