1. Breaking down Communication & Collaboration Options in Office 365
TMO in O365

2. Back in the Day… Life Was Simpler
Want to communicate with someone? Send an . Feeling fancy? Hit ‘em up on Skype (Office Communicator for us older folks). Document collaboration was handled in SharePoint using a handful of tools. External folks picked up large documents in FTP sites.

3. Modern Times; Modern Tools
Office 365 gives us the ability to track tasks, share information, and collaborate with colleagues in ways we’ve never had before!
Modern Times; Modern Tools

4. Office 365 is a Cohesive Suite of Tools
One O365 application can provide flexibility for a variety of needs.
Plus, there are multiple apps that provide similar functionality…
Task tracking
To-Do
Outlook Tasks
Planner
Document storage/sharing
SharePoint
OneDrive
Teams (psssttt… its back-end is SharePoint and OneDrive)
Outlook (Can but shouldn’tshare docs internally via . You’re duplicating data. Knock it off.)
This Photo by Unknown Author is licensed under CC BY-NC
Office 365 is a Cohesive Suite of Tools

5. It can feel like we have Too Many Options!
So let’s take a step back and change our focus from the tools to people and our goals. Who are we working with? Are they in my company/org or outside? Do I need to share information or work together in a collaborative way? Do we need to talk frequently as we work together?

6. But Let’s Be Clear…
It’s This Not This

7. Let’s break it down by people!
Office 365 is the Swiss Army Knife of the workplace
We have a variety of tools available to suit our needs.
SharePoint is the really big blade, providing putability, findability, organization, security, news… but there are options.
Ever run into folks who don’t need a site, just a place to “share files?” Teams!
There isn’t a cookie cutter solution because we’re dealing with people. The whole point of having options is to use the one that makes the most sense in a given scenario and for a particular need.
Let’s break it down by people!

8. Who Are We Working With? Me, Myself & I… maybe you
I use OneDrive for my personal work files
I send s (Outlook)
We – Teamwork Makes the Dream Work!
Chat in Teams
Collaborate on docs and projects in Teams
Use team sites (SharePoint) – These become your department/project/Business collaboration sites
Both SharePoint and Teams support external users
Us. Collectively; the Organization
Broadcast and share with our company in Yammer
Share “company public” data on Communication sites
Reiterate corporate communication with
Communicate with external folks
Thanks to “Coach John” for this way of looking at Office 365 audience scoping!

9. Me, Myself, and I… Maybe you
One person works in OneDrive, as a rule.
I may choose to share something with you but it’s not something that’s ready for a SharePoint site /Teams.
OneDrive is the PERFECT replacement for your desktop!
Sync to computer for easy access
Mobile – your files are everywhere you are!

10. Team Work Makes the Dream Work!
SharePoint and Teams are for… well… teams
Departments
Project groups
Organizational Units
When we are working as a team we use our SharePoint sites
and Microsoft Teams.
Why Teams too? Because Teams are backed up by SharePoint sites.
Does this mean we never internally? No but, consider who you’re ing. Do they work better with or an app notification?
It’s easier to always go to one tool for internal communication than keep track of where the message came from.

11. Corporation = Us
Communication that addresses all of Us as part of our corporation needs to come from a platform scoped at everyone. Outlook, Yammer, and SharePoint Communication sites are designed to address a broader audience.

12. Another Way to Think About It

13. Cookie cutter solutions rarely work well
Who is your audience? Me
My Team
Larger group or organization
How do your teammates, colleagues work?
Fast paced chat
Calls
Voice or video
Working through an queue
Which communication tool will engage others?
Live events
Social platforms
(rarely, let’s be honest)
Follow s up with more engaging communication

14. Thanks for joining!
Joy T.