1. Planning Tips from a Productivity Consultant …so your day doesn’t suck.
Presented by Amy Tokos, CPO®
Owner of Freshly Organized
In business since 2008
What if I told you, you
Planning Tips from a Productivity Consultant…so your day doesn’t suck.
Do you carry items forward on your to-do list day after day? Do you sit down in the office to finish one task then find yourself quickly distracted by another? Do you struggle to set boundaries around your working time? This session about combating gaps in our productivity is for you. In this session, you will get tips, strategies and frameworks to help you become more productive, both as individuals and an organization. Productivity best practices will be covered which include time management strategies, tips on tackling paper and , and a few project management concepts to get any project off to a good start.
You will learn:
Learn strategies to help identify the next action
Gain insights on how to plan you day/week for better focus
Discover tools to help communicate for project success

2. Do you carry items forward on your to-do list day after day
Do you carry items forward on your to-do list day after day? Do you sit down in the office to finish one task then find yourself quickly distracted by another? Do you struggle to set boundaries around your working time? This session about combating gaps in our productivity is for you. In this session, you will get tips, strategies and frameworks to help you become more productive, both as individuals and an organization. Productivity best practices will be covered which include time management strategies, tips on tackling paper and , and a few project management concepts to get any project off to a good start.  
Objectives:
Learn strategies to help identify the next action
Gain insights on how to plan your day/week for better focus
Discover tools to help communicate for project success
Course Description
Introduce myself, and background
All the extra stuff I was doing(because I was told I needed too) when I started my business
Assessment forms
Evening at my computer
Finding my place and balance (lean start up)

3. Planning Tips from a Productivity Consultant …so your day doesn’t suck.
Do Less
Are you feeling anxious?
Let me share a story, last spring I had life pilled high. In one 3 week period, I went on an international trip with my family (that I planned out), had an event for over 1000 people that I help organize (Millard North After Prom), and another trip to make a presentation at a national conference. All good stuff.
Looking back at those 3 weeks, I rocked it out. Aside from being a bit tired, everything came together. Part of this was due to some planning, the other part was me focusing on what really needed to be done.
Ever heard of the Pereto Princlple or the 80/20 rule?

4. You get 80% of your results from 20% of your effort.
Identifying the top return activities.
Minimizing the 80%of time working on little details.

5. Planning Tips from a Productivity Consultant …so your day doesn’t suck.
Schedule More
Are you feeling anxious?
Let me share a story, last spring I had life pilled high. In one 3 week period, I went on an international trip with my family (that I planned out), had an event for over 1000 people that I help organize (Millard North After Prom), and another trip to make a presentation at a national conference. All good stuff.
Looking back at those 3 weeks, I rocked it out. Aside from being a bit tired, everything came together. Part of this was due to some planning, the other part was me focusing on what really needed to be done.
Ever heard of the Pereto Princlple or the 80/20 rule?

6. Key is to schedule your priorities, not prioritize your schedule
Key is to schedule your priorities, not prioritize your schedule. ~ Stephen Covey

7. Scheduling tips to better focus your week
Time block
Schedule priorities
Schedule gaps
Schedule prep time

8. Time management is choice management.

10. Time Tools & Strategies for better focus
Estimate time and time activities
Use an analog clock
Pomodora
Power Hour
Say no to everything,
so you can say yes to the one thing.

11. Planning Tips from a Productivity Consultant …so your day doesn’t suck.
Keep Less
Are you feeling anxious?
Let me share a story, last spring I had life pilled high. In one 3 week period, I went on an international trip with my family (that I planned out), had an event for over 1000 people that I help organize (Millard North After Prom), and another trip to make a presentation at a national conference. All good stuff.
Looking back at those 3 weeks, I rocked it out. Aside from being a bit tired, everything came together. Part of this was due to some planning, the other part was me focusing on what really needed to be done.
Ever heard of the Pereto Princlple or the 80/20 rule?

12. Paper Management Retention records vs active files
Turn paper piles into action piles (or files)
What to do with notes?
Paper Management

13. E-mail Management Create folders that mirror paper files
Inbox is only action items
Clean out- start with the oldest first
Create an archive folder for old projects (2018 folder)
Create rules
Unsubscribe
Management

14. Information Management
It’s never ending
Can you find it again?
Have a place to keep processes, templates, SOPs, etc.
Information Management
Back in grade school, I did a project and had to use all the sources in the library. There was a point when I had all the information available in our small school library on my topic.
That is not the case now.
Janyne: Radical Simplification

15. #4 tip: Communicate More
Planning Tips from a Productivity Consultant …so your day doesn’t suck.
#4 tip:
Communicate More
Are you feeling anxious?
Let me share a story, last spring I had life pilled high. In one 3 week period, I went on an international trip with my family (that I planned out), had an event for over 1000 people that I help organize (Millard North After Prom), and another trip to make a presentation at a national conference. All good stuff.
Looking back at those 3 weeks, I rocked it out. Aside from being a bit tired, everything came together. Part of this was due to some planning, the other part was me focusing on what really needed to be done.
Ever heard of the Pereto Princlple or the 80/20 rule?

16. Assign tasks and identify RACI Schedule tasks (Start and due date)
Mind Map the project
Assign tasks and identify RACI
Schedule tasks (Start and due date)
Set up tracking and team communication
Project Management
Office Planner

18. Your mind is meant to be a factory, not a warehouse.
How do you collect information? What is the action with that information?

19. Thank you Contact me E-mail: amy@amytokos.com amy@freshlyorganized.com
Phone
Websites
Facebook: Freshly Organized Page
Linkedin: Amy Tokos
@freshlyorganizd
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