1. Academic Advising President’s Welcome
These slides will be shared so you can refer to them later.
What/who is ACA?
250 members across campus, representing all colleges/schools
We are professional advisors, many have made this their career choice; others are transitioning into other areas of student service
Advisors are all college graduates, many with master’s degrees, some with PhD.
Advisors are active members of our national association NACADA (National Academic Advising Association)
Introduce advisors who will be speaking

2. What is advising? Planning academic pathways Exploring interests
Ongoing support for students
First point of contact
Connect students to resources
Post academic planning
Advisors are more than just helping students with registration issues
UT community considers advising the heartbeat of what we do
a collaborative relationship
develop meaningful educational goals for UT students
emphasize the conversations and relationships with students, not the transactional processes

3. Advisor Expectations of Students Student Responsibilities
Understand degree requirements
Accept responsibility
Follow through on referrals
Maintain contact & communication
Read & respond to messages
Respect Honor Code
Student Responsibilities
Arrive Prepared
Discuss goals
Understand deadlines
Seek clarification
Proactive attitude
Successful students possess help seeking behaviors
Come prepared with questions or issues for discussion
Communicate academic plan & goals
Be aware of deadlines
Proactive attitude
Seek clarification
Honor Code/Academic integrity
Students are expected to activate and regularly check s
Understand degree requirements
Accept responsibility of decisions
Follow through on referrals
Maintain communication/contact
Ultimately, students are responsible for their own decisions and outcomes of those decisions.

4. Student Expectations of Advisors Advisor Responsibilities
Accessible & Available
Responsive & Follow through
Open & Inclusive
Advocate & Be Informed
Maintain confidentiality
Resource of information
Student Expectations of Advisors
Listen effectively
Advocate
Uphold policy
Make referrals
Monitor progress
Stay current
Advisor Responsibilities
These are what we feel are the reasonable expectations that students can have of advisors and what we believe all advisors are responsible for to their students:
Accessible/available
Responsive
Open & inclusive
Follow through
Informed
Maintain confidentiality
Resource of information
Advocate
Listen effectively
Advocate for their students
Uphold policies & procedures
Make referrals
Monitor progress toward degree completion
Knowledgeable, keeping up to date

5. Connecting Point to Services & Resources
Academic Support
Student Services
Wellness
Financial Support
Co-Curricular Opportunities
Special Academic Programs
Degree Enhancements
Graduate Study
Career Referrals
Academic support examples
Writing Center
Tutoring
Student services examples:
Legal services for students
SSD
Student Emergency Services
Wellness:
Counseling Center
Student Health Center
RecSports
Voices Against Violence
Financial:
Financial Aid Office
College or departmental scholarships
part time work
Co-curricular activities:
leadership development
internships
student organizations
service & volunteerism
Special Academic Programs:
Study Abroad
Undergraduate Research
Archer Fellows
Normandy Scholars
UTEACH
Degree enhancements:
minors
certificates
double majors
Graduate study:
professional school planning
Fellowships
Applications
Career referrals:
College career centers
alumni profiles

6. Common Advising Topics
Registration & Academic Planning
Academic Difficulty & Probation Help
Career Exploration
Progress toward degree & Graduation

7. Types of Appointments: What to expect
Individual Advising
Group Advising
Walk-ins
Individual Appointments – private time with advisor; minutes (or longer if scheduled/requested); good for planning or discussing non-transactional related things/issues
Group Advising – varying time lengths; might be used to discuss special academic programs, degree enhancements, advising processes, internal transfer procedures
Walk-ins – short durations; generally used around deadline days for transactional processes (q drops, bar removal, etc.)

8. Advising Cycles: What to expect
Fall Semester – October thru November for Spring courses
Spring Semester– March thru April for Summer/Fall courses
Early registration for fall enrollment begins in April (spring) and Early registration for spring begins in October (fall). Students have several opportunities to register and adjust their schedule prior to the beginning of a new the semester.
Peak Registration & advising times
Fall registration happens – October through November
Spring registration happens – March through April

9. How to prepare for advising…
Clear Financial Bars
Review Interactive Degree Audit/Course Plan
Research Course Schedule
View Registration Information Sheet
Read Advisor s
Schedule Appointment
There are a few things that students should pay attention to before they schedule an advising appointment….
Clear bars – can’t do much with bars on record
Course Schedule – review to see what courses are being offered and what might conflict
IDA – review IDA to check on progress toward degree and what requirements are lacking
RIS – check to see when your registration time has been slotted for and make sure you understand the day/times
Advisor/Dept s – departments have differing policies on how and when they do advising; make sure you read and understand
Schedule Appt – follow the department protocol for appointments and make sure to write it down; missed appointments may lead to a missed registration time

10. Best Questions for Parents to Ask
1. Are you going to class? Skipping class is the #1 reason students fail.
2. Are you studying at least 35 hrs/wk? College is a FULL-TIME job.
3. Are you reviewing the material in each class weekly? Preparing for an exam is easier if you have been reviewing each week.

11. 4. Are you scheduling your ‘goof-off’ time
4. Are you scheduling your ‘goof-off’ time? Everyone needs relaxation time but it has to be managed.
5. Are you starting your assignments early? The unexpected happens…
6. Have you talked to your advisor? Staying in touch with your advisor is a great way to be informed, connected and to find opportunities.

12. 7. Have you been to office hours yet
7. Have you been to office hours yet? You have to find help; your professor is not going to seek you out or know when you need help.
8. Are you going to tutoring? Free tutoring is available on campus and it’s a great place to do homework.
9. Have you formed a study group? Studying complex material is more efficient in a group.

13. Finally, FERPA Family Education Rights and Privacy Act of 1974 (FERPA)
Advisors bound by FERPA
Things restricted: grades, class schedule, financial, probation, degree progress, etc.
Directory information is public and available to anyone
Happy to discuss general policy, procedures, resources, etc.
Simply put, when a student reaches the age of 18 or once matriculated to college FERPA rights are transferred to the student giving them privacy to their educational records.

14. Thank you for your attention!