DEPARTMENT OF WOMEN, YOUTH AND PERSONS WITH DISABILITIES (DWYPD) QUARTERLY REPORTING PRESENTATION TO THE PORTFOLIO COMMITTEE 17 SEPTEMBER 2019 SUMMARY.

DEPARTMENT OF WOMEN, YOUTH AND PERSONS WITH DISABILITIES (DWYPD) QUARTERLY REPORTING PRESENTATION TO THE PORTFOLIO COMMITTEE 17 SEPTEMBER 2019 SUMMARY OF THE 3RD & 4th QUARTER REPORT FOR 2018/19 1ST QUARTER PERFORMANCE INFORMATION FOR 2019/20 DEPARTMENT FOR WOMEN (DOW)

PRESENTATION OUTLINE 1. Organisation (DoW) & Budget Programme Structure 2. Summary of 2nd , 3rd , and 4th quarterly performance for 2018/19 FY 3. Table of 2018/19 not achieved/outstanding targets and progress/status 4. Strategic focus and link between the targets and NDP priorities 5. Detailed presentation on 1st quarter for 2019/20 FY 6. Human Resource Management 7. Financial Management END

ORGANISATIONAL ENVIRONMENT
The organisational design of the Department is structured into 3 Divisions reporting directly to the Accounting Officer – Management, Financial Management; Corporate Management. 4 Branches reporting directly to the Accounting Officer – Social Transformation and Economic Empowerment; Policy Stakeholder Coordination and Knowledge Management. National Youth Development Branch and Rights of Persons with Disabilities The budget programme structure for the 2019/20 FY will be reviewed to reports on five programmes: 1. Administration; 2. Social Transformation and Economic Empowerment; and 3. Policy, Stakeholder Coordination and Knowledge Management 4. National Youth Development Branch and 5. Rights of Persons with Disabilities

2: SUMMARY OF DOW PERFORMANCE FOR 3rd & 4th QUARTELY REPORT 2018/19
Quarter 2 DoW overall performance out of 29 targets planned, 20 (69%) were achieved, while 9 (31%) were not achieved. Programmes` performance for 2nd quarter: programme 1 out of 13 targets planned, 8 (62%) were achieved, while 5 (38%) were not achieved. Programme 2 out of 5 targets planned, 4 (80%) were achieved, while 1 (20%) was not achieved. Programme 3 out of 11 targets planned, 8 (73%) were achieved, while 3 (27%) were not achieved.

2: SUMMARY OF DOW PERFORMANCE FOR 3rd & 4th QUARTELY REPORT 2018/19
Quarter 4 DoW overall performance out of 29 targets planned, 21 (72%) were achieved, while 8 (28%) were not achieved. Programmes` performance for 4th quarter: programme 1 out of 13 targets planned, 9 (69%) were achieved and 4 (31%) were not achieved. Programme 2 out of 4 targets planned, 1 (25%) were achieved, while 3 (75%) were not achieved. Programme 3 out of 12 targets planned, 11 (92%) were achieved, while 1 (8%) was not achieved.

Quarterly Performance Report
3: TABLE BELOW THE KPIs & SUMMARY OF 2018/19 TARGETS NOT ACHIEVED/OUTSTANDING AND PROGRESS Programme 1: Administration Key Performance Indicator Quarterly Performance Report Progress/Status as of end of 2018/19 (31 March 2019) Q2 of 2018/19 Q3 of 2018/19 Q4 of 2018/19 Number of Quarterly reports on Gender communications and information made available on DoW media platforms 1 Quarterly report on Gender communications and information made available on DoW media platforms 2 Reports were produced instead of 4 as planned due to the posts of Director: Communications and Communications Officer were filled on 1 December 2018 and 1 February 2019, respectively. % of invoices paid within 30 days 100% payment of all valid invoices within 30 days 98.47% invoices were paid within 30 days due to the fact that the department experienced system challenges from the third quarter of the financial year as result of the server that crashed and non-availability of BAS. However the outstanding 1.53% has since been paid.

3. TABLE BELOW THE KPIs & SUMMARY OF 2018/19 TARGETS NOT ACHIEVED/OUTSTANDING AND PROGRESS Programme 1: Administration Key Performance Indicator Quarterly Performance Report Progress/Status as of end of 2018/19 (31 March 2019) Q2 of 2018/19 Q3 of 2018/19 Q4 of 2018/19 Percentage expenditure in relation to budget allocated Maintain a less than 2% under spending in expenditure against budget allocation 96.5% of the total allocation of the department. The under spending was mainly on Compensation of Employees due to vacancies that were not filled by the end of the financial year. In 2019/20 FY the department will prioritise filling of these vacancies. Percentage of external audit recommendations implemented 95% of external audit recommendations implemented 40% of external audit recommendations implemented 75% of external audit recommendations implemented 68.42% has been achieved in clearing / resolving of audit findings. Capacity challenges in the Finance and SCM environment is the major contributing factor. Outstanding matters are being followed up in the 1st and 2nd quarter of 2019/20 FY.

3. TABLE BELOW THE KPIs & SUMMARY OF 2018/19 TARGETS NOT ACHIEVED/OUTSTANDING AND PROGRESS Programme 2: Social Transformation and Economic Empowerment Key Performance Indicator Quarterly Performance Report Progress/Status as of end of 2018/19 (31 March 2019) Q2 of 2018/19 Q3 of 2018/19 Q4 of 2018/19 Revised draft sanitary dignity framework Revised Draft Framework for Sanitary Dignity consulted Dignity and Revised Draft Framework for Sanitary Implementation plan for piloting sanitary dignity framework to indigent girls and women produced Revised Draft Framework for Sanitary Dignity and Implementation plan was produced however due to the advice from National Treasury that department should go on a National Rollout and not pilot as initially planned. Revised Draft Framework for Sanitary Dignity has been resubmitted for Minister`s approval in 2019/20 financial year and will be presented to Cabinet in Q2. Women’s financial inclusion framework Consultation on Draft Women’s Financial Inclusion Framework with stakeholders conducted Framework on Women’s financial inclusion developed Framework on Women’s financial inclusion developed was referred for further consultation internally. Currently being consulted in 2019/20 financial year.

3. TABLE BELOW THE KPIs & SUMMARY OF 2018/19 TARGETS NOT ACHIEVED/OUTSTANDING AND PROGRESS Programme 2: Social Transformation and Economic Empowerment Key Performance Indicator Quarterly Performance Report Progress/Status as of end of 2018/19 (31 March 2019) Q2 of 2018/19 Q3 of 2018/19 Q4 of 2018/19 Number of programmes in 365 days POA coordinated 1 Programme on the 365 days POA involving partnership between government and civil society coordinated 2 Programmes on the 365 days POA involving partnership between government and civil society coordinated - Conducted dialogues in Winelands and West Coast in the Western Cape. Nkandla, uMthonjeni, uMlazi and uMfolozi. 16 Days campaign for No Violence Against Women and children however reports not signed off by the responsible officials. The reports are in the process of being submitted to the Minister for sign off in 2019/20 quarter 2. Revised IMC-IPOA for addressing Violence Against Women and Children (VAWC) developed Draft of reviewed IMC IPOA VAWC developed Stakeholder consultation conducted on draft IMC IPOA VAWC Revised Inter-Ministerial Committee Integrated Plan of Action (IMC-IPOA) for addressing Violence Against Women and Children (VAWC) developed Revised IMC IPOA for addressing Violence Against Women and Children (VAWC) developed however not approved by the responsible officials as required by AGSA. Submission in the process of obtaining approval in quarter 2 of 2019/20 FY.

3. TABLE BELOW THE KPIs & SUMMARY OF 2018/19 TARGETS NOT ACHIEVED/OUTSTANDING AND PROGRESS Programme 3: Policy, Stakeholder Coordination and Knowledge Management Key Performance Indicator Quarterly Performance Report Progress/Status as of end of 2018/19 (31 March 2019) Q2 of 2018/19 Q3 of 2018/19 Q4 of 2018/19 Number of community mobilisation initiatives conducted on socio-economic issues affecting women 1 National Dialogue held 3 Community mobilisation initiatives held and with approved reports. 1 initiative held on 26 March on Young Women Assembly dialogue at Sheraton Hotel, Tshwane, Gauteng Province, the report was not approved. Approval will be sought in Q2 Number of reports in fulfilment of international treaty obligations on women produced One report in fulfilment of international treaty obligations produced - 1 report on DOW engagement in multilateral forum produced. The Report on the 62nd Session of the Commission on the Status of Women was not approved. Approval will be sought in Q2.

4. STRATEGIC FOCUS AND LINK BETWEEN THE TARGETS AND NDP PRIORITIES
The strategic focus of the Department in the 2018/19 FY concentrates on paying special attention to eradication of inequalities and related intolerances in our country by strengthening and supporting initiatives on: Addressing the financial and economic exclusion of women, gender mainstreaming and ensuring the financial inclusion of women in the economy, and monitoring and evaluation of placing empowerment of women in centre of department plans and implementation; (Outcomes 4, 5, 6, 7, 10) Addressing discrimination against women in social participation and the impact of social protection and care policy and programmes (Outcomes 2, 13 and 14) Addressing the scourge of violence against women and children, awareness raising and monitoring of gender based violence including social cohesion and nation building initiatives and the impact of crime prevention and law enforcement strategy and programmes. (Outcomes 3 and 14) Engaging with StatsSA in relation to the monitoring of the indicators against SDG 5, and encouraging gender disaggregated reporting against all SDGs.

4. STRATEGIC FOCUS AND LINK BETWEEN THE TARGETS AND NDP PRIORITIES
MANDATE: To lead on socio-economic transformation and implementation of the empowerment and participation of women, youth and persons with disabilities through mainstreaming, advocacy, monitoring and evaluation. VISION: A transformed, inclusive society free from all forms of discrimination and capable of self-actualization. MISSION: To provide strategic leadership, advocacy, coordinate, monitor and evaluate mainstreaming country-wide programmes on women, youth and persons with disabilities

STRATEGIC PRIORITIES Strengthened good governance that ensure the DWYPD delivers on its mandate Improved strategic financial management system in DWYPD , enabling delivery on the mandate Effective and appropriate Human and ICT and Physical Resource management, enabling delivery on its mandate Programme 2: Social Transformation and Economic Empowerment Development and implementation of interventions to promote gender mainstreaming of socio-economic and governance programmes A Department that advances women empowerment and gender equality Programme 3: Policy, Stakeholder Coordination and Knowledge Management Promotion of gender-responsive knowledge and research, policy development , international relations, planning, monitoring and evaluation, stakeholder engagement, advocacy and outreach campaigns with respect to women's socio- economic empowerment and gender equality

STRATEGIC PRIORITIES-CONT:
Programme 4: National Youth Development Programme To coordinate, support and facilitate youth development and empowerment Programme 5: Rights of Persons with Disabilities To promote, protect and empower persons with disabilities through the development and implementation of legislation, policies and programmes. To strengthen implementation of the White Paper on the Rights of Persons with Disabilities through the National Disability Rights Machinery Strengthening of International Relations to promote the rights of persons with disabilities

GOVERNMENT PRIORITIES
The DWYPD is tasked with the role of contributing towards increased participation in social and economic empowerment for women, youth and persons with disabilities. The DWYPD has undertaken to facilitate, foster and drive the mainstreaming of women, youth and persons with disabilities as well as equality considerations of these sectors into Government’s policies, governance processes and programmes. To achieve the priorities of government the DWYPD will focus on the following: Initiatives to ensure the mainstreaming of gender, youth and rights of persons with disabilities across government Coordination of government-wide gender-responsive planning, budgeting, monitoring and evaluation Strengthening the National Machineries for all three sectors International engagements on gender equality, youth and persons with disabilities Sectoral interventions against gender-based violence Leading the implementation of sanitary dignity programme Design an Integrated Entrepreneurship and Enterprise Development program to act as catalyst for growing women, youth and persons with disability owned and managed SMMEs and Co-operatives Public participation activities, including dialogues with different sectors of women, youth and persons with disabilities

5. DETAILED PRESENTATION ON Q1 2019/20 Overall Performance Information for DoW Q1 2019/20
Figure below provides a graphic of overall performance of DoW in relation to set Quarter 1 targets outlined in the 2019/20 Annual Performance Plan. Out of 31 targets planned, 18 (58%) targets were achieved, while 13 (42%) were not achieved.

Programme 1: Performance Information for Q1
Figure below provides a graphic of overall performance of Programme 1 in relation to set Quarter 1 targets outlined in the 2019/20 Annual Performance Plan. Out of 15 targets planned, 13 (87%) targets were achieved, while 2 (13%) were not achieved.

Programme 1: Quarter 1 Performance 2019/20
Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Departmental Management Risk Management Register and Annual Risk Plan Conduct annual risk assessments and produce annual risk plan Produce risk register and plan for the financial year 2019/20 Annual risk assessments report and annual risk management implementation plan produced Achieved No Deviation N/A Annual risk assessments report and annual risk management implementation plan Number of Quarterly risk mitigation progress reports produced 4 quarterly risk mitigation progress reports against the target in the risk plan produced 4th quarter risk progress report for 2018/19 produced 4th quarter risk mitigation report is produced 4th quarter risk mitigation progress report

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Departmental Management DoW Strategic Plan and Annual Performance Plan produced Produce Strategic Plan (SP) and APP 2019/20 and submit to National Treasury and DPME as prescribed by the relevant government planning frameworks Zero Draft of APP 2020/21 developed for budgeting purposes Department tabled DOW APP 2019 and was requested by the Portfolio Committee to realign the DoW APP with that of the transferring functions of Youth and Persons with Disabilities Not Achieved Zero draft of APP 2020/21 not developed due to the department reconfiguration after the National Elections and planning to have the Strategic Planning Session in July 2019 By the end of July 2019 the new Department of Women, Youth and person with Disabilities will produce its draft Strategic Plan and Integrated DWYPD APP 2019/20 DoW APP 2019/20

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Departmental Management Number of Quarterly performance review reports produced 4 Quarterly performance review reports submitted to DPME as prescribed by the relevant planning frameworks 4th quarter 2018/19 performance report developed and submitted to National Treasury 4th quarterly 2018/19 performance report developed and submitted both to DPME and National treasury on the due date Achieved No Deviation N/A Submission for Q4 report signed off by the ADG Rolling three- year strategic internal audit and annual internal audit plans One Rolling three- year strategic internal audit plan for 2019/2021 and the annual internal plan for 2018/2019 approved by the Audit and Risk Committee One Rolling three-year strategic internal audit plan for 2019/2021 and the annual internal plan for 2018/2019 approved by the Audit and Risk Committee The Rolling Three-Year Strategic Internal Audit Plan for 2019/2022 and the Annual Internal Plan for 2019/2020 was approved by the Audit and Risk Committee. Rolling Three-Year Strategic Internal Audit Plan for 2019/2022 Annual Internal Plan for 2019/2020 Minutes of the ARC meeting held on the 28 June 2019

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Departmental Management Number of Internal Audit progress reports against the Annual Internal Audit Coverage Plan produced 5 Internal Audit reports against the Annual Internal Audit coverage plan produced One Internal Audit progress report of the 4th quarter against the Annual Internal Audit coverage plan produced One Annual Internal Audit Progress Report against the Annual Internal Audit Coverage Plan produced The 4th quarter against the Annual Internal Audit Coverage Plan produced. Annual Internal Audit Progress Report against the Annual Internal Audit Coverage Plan produced. Achieved No Deviation N/A 4th quarter against the Annual Internal Audit Coverage Plan. Annual Internal Audit Progress Report against the Annual Internal Audit Coverage Plan

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Departmental Management Number of Quarterly reports on Gender communicatio ns and information made available on DoW media platforms 4 Quarterly reports on Gender communications and information made available on DoW media platforms 1 Quarterly report on gender communications and information made available on DoW media platforms Gender communications and information Report produced on Q1 which includes information on website, Event support, as well as engagement on social media. Communication s Hub also created on Intranet for access to materials produced by Communication s Achieved No Deviation N/A Report signed off by CD: Office of DG

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Financial Management % of invoices paid within 30 days 100% payment of all valid invoices paid within 30 days 100% payment of all valid invoices paid within 30 days 99.04% were paid within 30 days (Out of invoices received, invoices were paid). April 2019 – All 652 invoices were paid within 30 days May 2019 – out of 549 invoices paid, 530 invoices were paid within 30 days and 19 outside 30 days June 2019 – All 784 invoices were paid within 30 days. Not achieved The late payment of the 18 is due to human resource capacity challenges as officials were on study leave. There was also 1 invoice that was delayed due to banking details that the service provider changed without informing the department. The corrective action is to capacitate the section as part of the NMOG process, as there are only 2 authorisers. Instruction Note 34 reports for April, May and June submitted to National Treasury

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Financial Management Percentage expenditure in relation to budget allocated Maintain a less than 2% under spending in expenditure against budget allocation Maintain a less than 2% under spending against quarterly revised projections The department maintained less than 2% as planned (The department projected to spend R59 491 million and the actual expenditure R million). Achieved No Deviation N/A IYM report as at 30 June 2019 Percentage of external audit recommendati ons implemented 95% of external audit recommendations implemented 55% of external audit recommendatio ns implemented Out of 57 findings, 37 or % were cleared and resolved, overachieved with 9.91%. Overachieved due to the aim of clearing up to 95% Audit Action plan as at 30 June 2019

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Corporate Management Percentage vacancy rate Maintain a vacancy rate of less than10% annually <10% As at 30 June 2019, vacancy rate was 7.8% Achieved No Deviation N/A Establishment Report, June 2019 % of disciplinary cases finalised internally within 90 days from date disciplinary cases being initiated 100% of all disciplinary cases resolved internally within 90 days of the cases being initiated 100% of all disciplinary cases resolved internally within 90 days No disciplinary cases initiated in Q1 - Number of quarterly progress reports on the planned 95% achievement of ICT systems availability produced Four quarterly progress reports on the planned 95% availability of ICT system produced (1) Report on planned 95% availability of ICT system produced Report on planned 95% availability of ICT system produced as provided by SITA SITA SLA Reports for April, May, June for Both Head Office and Cape Town

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Corporate Management Number of progress reports on implementation of DoW Business Systems Implementation Plan Four progress reports on the implementation of business systems plan produced (1) Progress Report on the implementation of business systems plan produced Business Systems Implementation Progress Report for Q1 signed Achieved No Deviation N/A Signed Progress Q1 Report on Implementation of Business Systems Implementation Plan (BSIP)

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Social Empowerment and Transformation Sanitary dignity framework approved by Cabinet Sanitary Dignity Framework submitted to Cabinet for consideration and approval SEIAS on the Sanitary Dignity Framework consulted Revised document on the Sanitary Dignity Framework sent to DPME on 26 April. Feedback received on 10 June and SEP to address comments by 24 June, 2019. Sanitary Dignity Framework Presented to the SPCHD technical working group and the DG Cluster. Achieved No Deviation N/A SEAIS document and comments from DPME SPCHD DG Cluster Agenda

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Social Empowerment and Transformation Number of progress reports on national rollout of the Revised Sanitary Dignity implementatio n Framework in quintiles 1-3 schools produced 4 Progress reports on the national rollout of the Revised Sanitary Dignity Implementation Framework produced (1) Progress report on national rollout of the Revised Sanitary Dignity Implementation Framework in quintiles 1-3 produced Produced Progress report on national rollout of the Revised Sanitary Dignity on the following: 1 capacity building workshop on supply chain management processes 1 Launch held in Eastern Cape on 13 April 1 Launch held in KwaZulu-Natal on 3 May 2019 1 workshop on Menstrual Hygiene Day with stakeholders held on 28 May 2019 6 Provincial workshops for women owned entities on the sanitary dignity programme value chain processes Not Achieved The progress report on national rollout of the Revised Sanitary Dignity signed off by DDG and not by Executive Authority Going forward it will be submitted to the ADG and Executive Authority as well for approval Progress Report Attendance registers and programmes for the events

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Economic Empowerment and Participation Number of reports on the implementation of Women`s Financial Inclusion Framework (WFIF) produced Four reports on the implementation of WFIF (3 quarterly reports and 1 Integrated Report on Capacity Building Workshop/implementation of WFIF) produced 1 Report on Capacity Building Workshop within the Economic Sectors Employment Infrastructure Development (ESEID) Clusters - Technical Implementati on Forum (TIF) produced The preparation for capacity building workshop were underway on the approved WFIF, however the Accounting Officer directed that the framework further needs rework and consulted internally within the departments specific units. The updated framework on Women’s Financial Inclusion has now been consulted internally with inputs from Research and Policy and Monitoring and Evaluation units – with their inputs now incorporated. Not Achieved The approved Women Financial Inclusion framework (WFIF) had to be further consulted internally first within the Department’s various units as per Accounting Officers recommendations before it is taken through the Government Cluster System. Target for Q1 to be achieved during Q2 Approved Women Financial Inclusion Framework document

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Economic Empowerment and Participation Number of reports on interventions and economic opportunities for women produced Four reports on facilitation of interventions and economic opportunities for women produced Report on facilitation of interventions and economic opportunities in the Manufacturin g Sector (Sanitary Dignity Project) value chain A draft Report on facilitation of interventions and economic opportunities was produced. However a joint workshop was held with Social and Empowerment (SEP) unit, NT and the dti for Stakeholders (SMMEs and Cooperatives) to assist them identify business opportunities and participate in the Sanitary Dignity Project value-chain. Not Achieved The report on facilitation of interventions and economic opportunities remains a draft is not approved by ADG. The non-achievement or deviation includes more efforts being put in towards the finalisation of the Women Financial Inclusion Framework (WFIF). To submit the report for approval in the 2nd quarter 2019/20 Attendance Register and draft on the workshops

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Governance Transformation, Justice and Security Number of programmes in 365 days PoA coordinated 3 Programmes on the 365 days POA coordinated 1 Programme on the 365 days on Programme of action coordinated Programme on the 365 days on PoA coordinated through the Launch of Public Hearings on all forms of Gender-Based Violence on 26 April, 2019. Not Achieved The report on the programme coordinated was not routed for approval due to transition to 6th Administration (time constraint). Targets for Q1 to be met in Q2 The concept paper submission will be re-routed following the appropriate procedures The report submission will be routed following the appropriate procedures in the 2nd quarter Public Hearings Concept Paper Launch Programme Launch attendance register Draft Launch Report

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Governance Transformation, Justice and Security National Gender Machinery (NGM) Framework approved National Gender Machinery (NGM) Framework approved by the DG for submission to Cabinet for consideration Draft National Gender Machinery (NGM) Framework released for public comments Draft National Gender Machinery (NGM) Framework not released for public comments Draft Terms of Reference for the NGM Coordination and Accountability Forum established, and submission processes for Executive Authority initiated. This forum will build the foundation for the reviewing and updating of the National Gender Policy Framework. Re-submission of NGM report to GNA cluster and cabinet Not Achieved Draft National Gender Machinery (NGM) Framework not released for public comments due to the delays on Cluster consultation. Submission of the final NGM diagnostic review report signed by the Acting Minister and submitted to Cabinet. The Final NGM diagnostic review report was not tabled at the last Cabinet due to competing priorities; G&A Cluster Presentation and draft cabinet memo. The report will be resubmitted to Cabinet once the Cluster process is completed. Draft NGM Terms of Reference Draft NGM Report Cabinet memo and draft NGM Report submission

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Governance Transformation, Justice and Security Revised IMC-IPOA) for the establishment of National Council on Gender Based Violence National Council on Gender Based Violence established Stakeholder consultations on National Council on Gender Based Violence convened Stakeholder consultations on National Council on Gender Based Violence convened through Model Structure (Multi- sectoral Body) Workshop (23−24 May 2019) Theory of Change Workshop (19 June 2019) Not Achieved Back to office reports and workshop reports not routed for submission to the EA due to the transition to the 6th Administration process. Targets for Q1 to be met in Q2 Letter to validate the extension of the Interim Gender Based Violence and Femicide Steering Committee mandate IGBVF Steering Committee model structure workshop report

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Policy, Research and Knowledge Management Number of research reports on women’s empowerment and gender equality produced One report on gender policy priorities for produced Concept document developed Concept Document on Gender Policy Priorities Developed Achieved No Deviation N/A Approved submission with Concept document Gender Knowledge Hub established Report on the establishment of Gender Knowledge Hub produced TORs developed Terms of Reference Developed Approved submission with TOR Number of reports on international reporting obligations 2 reports on compliance with international obligations produced -

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Stakeholder Coordination and Outreach Number of public participation / outreach initiatives on women’ empowerment, including girls and young women 10 public participation / outreach initiatives on women’s empowerment conducted 2 public participation / outreach initiatives on women’s empowerment conducted Young women’s debate on the 24th May 2019 build up to the Presidential Inauguration held in Pretoria on the 25th May 2019. Beijing +25 and women’s month consultation 29 June in Johannesburg Not Achieved The submission with report was delayed and routed in the beginning of quarter 2 for approval, due to the time consumed in other work for the unit. To finalise and route the submission with report for approval. The target will be achieved in quarter 2 Copy of the unsigned submission with report Number of community mobilisation initiatives on issues affecting women 4 Community mobilisation initiatives conducted on socio-economic issues affecting women 1 community mobilisation initiatives on issues affecting women conducted Conducted the GBV Hearings on the 26th April at Atteridgeville Arena The submission with report was delayed and routed in the beginning of quarter 2 for approval, due to the period of transition to the 6th Administration, it was difficult the documents to receive attention from the Ministry.

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Stakeholder Coordination and Outreach Number of reports on Young Women’s Empowerment priorities developed Four quarterly reports on Young Women’s Empowerment priorities developed Report on Young Women`s empowerment priorities developed 1 Young Women’s empowerment report developed on June month activities in Limpopo from June 2019 Not Achieved The submission with report was delayed and routed in the beginning of quarter 2 for approval, due to the time consumed in other work for the unit. To finalise and route the submission with report for approval. The target will be achieved in quarter 2 Copy of the unsigned submission with report

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: International Relations Number of reports on DoW International Relations Strategy on Gender Equality and Women’s Empowerment 1 International Relations Strategy on Gender Equality and Women’s Empowerment produced Concept document developed Zero draft concept note done and shared internally for inputs and comment. Not Achieved The paper was delayed to be routed for approval due to the time consumed in sourcing, gathering and compiling information. The delay in receiving inputs from internal stakeholders also resulted in the target having not been achieved in Q1. Incorporate inputs upon receipt and route for approval, Zero draft concept note. The target will be achieved in quarter 2 Zero draft concept note

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: International Relations Number of reports on DOW participation in international multilateral forums produced 4 reports on DOW participation in international multilateral forums produced One report on DOW participation in international multilateral forum produced The report on DoW participation in international multilateral forum not produced as yet. Follow up made on outstanding reports: Commission on the Status (CSW) of Women held on 14 to 24 March 2019 Meeting of the SADC Ministers responsible for gender and women’s affairs held on 27 to 29 May 2019 Not Achieved The Officials who were delegated to attend and participate on the Commission on the Status (CSW) of Women held on 14 to 24 March and Meeting of the SADC Ministers responsible for gender and women’s affairs held on 27 to 29 May 2019, have not yet submitted the reports for approval. Acting Director- General to intervene as the submission of these reports are overdue The target will be achieved in quarter 2 -

Performance Indicator Annual Target 2019/20 Q1 Target as per APP Description of progress made for Q1 Performance Status Reason for Deviation Interventions / corrective actions to be taken Verification Source Sub-programme: Monitoring and Evaluation Number of performance monitoring review reports on women’s empowerment and gender equality Two performance monitoring review reports on women’s empowerment and gender equality produced - N/A Number of evaluation reports on the promotion of women’s empowerment and gender equality approved One draft evaluation report produced TOR developed Achieved No Deviation Approved submission with TOR Guidelines on gender-responsive planning, budgeting, monitoring and evaluation developed Concept paper on the development of the guidelines developed Concept paper on the development of guideline for GRPBMEA developed Approved submission with Concept paper One consultation report on the Country Gender Indicator Framework

6. HUMAN RESOURCE MANAGEMENT
2018/19 2019/20 Q2 Q3 Q4 Q1 Number of vacancies 10 11 8 9 SMS vacancies % 17.1 14.3 11,4 11.1 Vacancy rate % 9.3 9.9 7,2 8.0 Turnover rate % 6.7 7.4 8,0 1.0

STATUS OF VACANT POSTS: 30 JUNE 2019
Vacancy rate = 8.0% Post Status 1. Director-General In abeyance subject to 2019 NMOG process 2. Parliamentary Liaison Officer (Ministry) Affected by transition to 6th Administration 3. Director, Outreach Subject to 2019 NMOG process 4. Director, Supply Chain Management 5. Assistant Director: Economic Empowerment and Participation 6. Assistant Director, Strategic Planning and Reporting 7. Accounts Clerk 8. Senior Personnel Officer, HR Admin 9. Senior Personnel Officer, HR Admin

SERVICE TERMINATIONS Turnover rate = 1.0% 2018/19 2019/20
Nature of Termination Q2 Q3 Q4 Q1 Dismissal 1 - Resignation 2 Retirement Transfer to other Public Service Departments Contract expiry TOTAL 7

DISCIPLINARY MATTERS No employees are on special leave.
One (1) employee on precautionary suspension (last bullet below). One (1) disciplinary case finalised in Q4 of 2018/19 – employee found not guilty and acquitted. One (1) disciplinary case finalised in Q1 of 2019/20 – employee found not guilty and acquitted. One (1) employee found guilty on 03 May 2019 on 3 of 6 charges and was given a sanction of Final Written Warning; the Department intends to make an application for a review to set aside the ruling of the chairperson, still consulting on the prospects of success.

7. FINANCIAL MANAGEMENT

OVERALL FINANCIAL PERFORMANCE YEAR (Q3) – PER PROGRAMME
Adjusted Appropriation Actual Expenditure Available Budget Expenditure as % of Budget R`000 % Administration 78 672 61 920 16 752 78.7 Social, Transformation and Economic Empowerment 73 829 31 044 70.4 Policy Stakeholder Coordination and Knowledge Management 46 662 21 484 25 178 46.0 Total 72 974 68.3

PROGRAMME FINANCIAL OVERVIEW
The adjusted appropriation for 2018/19 financial year is R230.2 million and the actual expenditure as at 31 December 2018 amounts to R157.2 million which translates to 68.3% of the total adjusted appropriation of the Department. Programme 1 : Administration The appropriation for the Programme is R78.7 million with actual expenditure of R61.9 million which translates to 78.7%. The over spending between the projected expenditure of R59.3 million and actual expenditure is R2.6 million and mainly due to the following: Legal fees relating to disciplinary hearing cases.

Programme 2: Social Transformation and Economic Empowerment The adjusted operational budget is R24.1 million for the Programme with actual expenditure of R13.3 million which translates to 55.0%. The underspending between the projected expenditure of R20.5 million and actual expenditure is R 7.2 million and is mainly due to the following: Vacant posts within the Programme not filled by the end of the quarter under review. Performance rewards for 2017/18 performance cycle significantly less than the 1.5 % budgeted. Delayed implementation of the Sanitary Dignity Framework due to poor responses from the market for the request for quotations issued by the department. Contract workers for Sanitary Dignity Frameworks have been appointed in replacement of consultants. Funds for consultants relating to Sanitary Dignity Framework will be reprioritized to critical spending pressures within the department. Outstanding invoices for travel and subsistence

Programme 3 : Policy, Stakeholder Coordination and Knowledge Management The adjusted appropriation is R46.7 million for the programme with actual expenditure of R21.5 million which translates to 46.0%. The under spending between the projected expenditure of R34.3 million and actual expenditure is R12.8 million and is mainly due to the following: Vacant posts not filled by the end of the quarter under review Performance rewards for 2017/18 performance cycle significantly less than the 1.5% budgeted. Foreign travel budget which has been allocated in International Relations Directorate amounting to R5.4 million but the expenditure is realized in Programme 1 and 2. Outstanding invoices for dialogues that took place in the month ending 30 November 2018 which are in payment process. Outstanding invoices for travel and subsistence. Monitoring and Evaluation deviated from using the consultancy services due to poor responses from the market to the request for quotations issued by the department and instead two contracted practitioners were appointed to work on Monitoring and Evaluation Framework for Sanitary Dignity Programme and to conduct evaluation. The process for recruitment of a service provider was delayed due to a change in the model for the End of Term (25 years) research review.

OVERALL FINANCIAL PERFORMANCE YEAR (Q3) – PER ECONOMIC CLASSIFICATION
Adjusted Appropriation Actual Expenditure Available Budget Expenditure as % of Budget R`000 R’000 % Compensation of Employees 85 451 56 814 28 637 66.5 Goods and Services 60 470 38 547 21 923 63.7 Transfers and Subsidies 80 744 61 265 19 479 75.9 Capital Payments 3 042 384 2 658 12.6 Payments for Financial Assets 500 223 277 44.6 Total 72 974 68.3

Compensation of Employees The adjusted appropriation is R85.5 million with actual expenditure of R56.8 million which translates to 66.5%. The under spending on CoE is due to the following: Vacant posts, including that of Director-General, not filled by the end of the period under review. Performance rewards for 2017/18 performance cycle significantly less than the 1.5 % budgeted. Payments for compensation of employees for Ministry for the month of April 2018 was paid by Department of Social Development (DSD), however the department will refund DSD upon receipt of a claim from DSD.

Goods and Services The adjusted appropriation is R60.5 million with actual expenditure of R38.5 million which translates to 63.7%. The under spending between the projected expenditure of R47.3 million and the actual expenditure is mainly attributable to the following: Funds set aside for renewal of software licenses which were projected to be spent in April 2018 and the expenditure will be realised in the third and fourth quarter. Delayed implementation of the Sanitary Dignity and Monitoring and Evaluation Frameworks due to poor responses from the market to the request for quotations issued by the department. Contract workers for Sanitary Dignity Framework and Monitoring and Evaluation Framework have been appointed in replacement of consultants. Outstanding invoices for dialogues that took place in November 2018 and December 2018 which are in payment process. The process for recruitment of a service provider was delayed due to a change in the model for the End of Term (25 years) research review. Outstanding invoices for travel and subsistence.

Transfers and Subsidies The adjusted appropriation is R80.7 million with actual expenditure of R61.3 million and this translates to 75.9%. The over spending between the projected expenditure of R60.6 million and actual expenditure is R700 thousand is due to the following: Leave gratuity payments paid in the current financial year for employees who resigned during the year. Claims against the department relating to a disciplinary hearing case. An application for a virement to transfers and subsidies will be submitted to National Treasury for approval to cover the anticipated over spending.

Capital Expenditure The adjusted appropriation on capital assets is R3.0 million with actual expenditure of R384 thousand which translates to 12.6%. The under spending between the projected expenditure of R2.7 million and actual expenditure is mainly due to the following: Cancellation of the purchase order for the X-Ray machine due to failure to deliver the equipment by the service provider. The department was waiting for the revised quotations for vehicles on the RT57 National Treasury Transversal motor vehicle contract. The quotations were revised towards end of October 2018 and procurement will commence in December Supply chain is still in the process of verifying directors for dealerships to ensure compliance with SCM procurement procedures and regulations. Expenditure relating to procurement of laptops, desktops and the server will be realised in the fourth quarter. Payments for Financial Assets The expenditure of R223 thousand on financial assets is due to debts that were written off in April 2018.

PROGRESS REPORT ON AUDIT FINDINGS IMPROVEMENT PLAN OF 2017/18 AS AT QUARTER 3
Out of the 57 findings, 33 or 58% are cleared and 20 or 35% are in progress and 4 has not being addressed.

QUARTER 4 - EXPENDITURE AS AT 31 MARCH 2019

OVERALL FINANCIAL PERFORMANCE YEAR (Q4) – PER PROGRAMMEMME
Final Appropriation Actual Expenditure Available Budget Expenditure as % of Budget R`000 % Administration 89 759 88 063 1 696 98.1 Social, Transformation and Economic Empowerment 126 99.9 Policy Stakeholder Coordination and Knowledge Management 37 967 31 934 6 033 84.1 Total 7 855 96.6

The FINAL appropriation for 2018/19 financial year is R230.2 million and the actual expenditure as at 30 September 2018 amounts to R103.3 million which translates to 44.9% of the total Appropriation of the Department. The overall appropriation for the department did not change from the original appropriation during the AENE process. Programme 1 : Administration The final appropriation for the Programme is R89.8 million with actual expenditure of R88.1 million which translates to 98.1%. The underspending in this programme is attributable to the following: Vacant post not filled during the financial year under review. Savings realised under communications as part of cost containment. Funds that were earmarked for the procurement of servers. The procurement was delayed due to the validity of the SITA contract. The amount that was earmarked to write off irrecoverable debts in accordance with the debt management policy of the department. The qualifying debts could not be written-off due to the timing in terms of obtain the approval to write-off. These debts will be written off in the 2019/20 financial year.

Programme 2: Social Transformation and Economic Empowerment The final appropriation is R21.7 million for the Programme with actual expenditure of R21.6 million which translate to 99.4%. The underspending of R126 thousand is due to insourcing of the implementation of the Sanitary Dignity Framework. This project was initially planned to be outsourced.

Programme 3 : Policy, Stakeholder Coordination and Knowledge Management The final appropriation is R37.9 million for the programme with actual expenditure of R31.9 million which translates to 84.1%. The under spending between the projected expenditure of R37.9 million and actual expenditure is R6.0 million and is mainly due to the following: Unspent funds for additional posts that were not filled and approved in the staff establishment of the department during the financial year under review. The appointment of contract workers to assist the department with the development of the Monitoring and Evaluation Framework because the department could not secure the services of an external service provider due to poor responses from the market. Funds that were reprioritised for the procurement of the ICT network server, however the appointment could not be concluded due to challenges experienced with the SITA contract.

Adjusted Appropriation Actual Expenditure Available Budget Expenditure as % of Budget R`000 R’000 % Compensation of Employees 83 802 78 222 5 580 93.3 Goods and Services 60 567 59 385 1 182 98.0 Transfers and Subsidies 82 194 82 154 40 100.0 Capital Payments 3 042 2 368 674 77.8 Payments for Financial Assets 602 223 379 37.0 Total 7 855 96.6

Compensation of Employees The final appropriation is R83.8 million with actual expenditure of R78.2 million which translate to 93.3%. The under spending on CoE is due to: Unspent funds for additional posts that were not filled and approved in the staff establishment of the department during the financial year under review Goods and Services The final appropriation is R60.5 million with actual expenditure of R59.4 million which translates to 98.0%. The underspending is due to the appointment of contract workers to assist the department with the development of the Monitoring and Evaluation Framework because the department could not secure the services of an external service provider due to poor responses from the market Transfers and Subsidies The final appropriation is R82.2 million with actual expenditure of R82.2 million and this translates to 100.0%.

Capital Expenditure The final appropriation on capital assets is R3.0 million with actual expenditure of R2.4 million which translates to 77.8%. The underspending relate to funds that were reprioritised for the procurement of the ICT network server, however the appointment could not be concluded due to challenges experienced with the SITA contract. Payments for Financial Assets The unspent funds relate to an amount that was earmarked to write off irrecoverable debts in accordance with the debt management policy of the department. The qualifying debts could not be written-off due to the timing in terms of obtaining the approval to write-off. These debts will be written off in the 2019/20 financial year. The expenditure of R223 thousand on financial assets is due to debts that were written off in April 2018.

PROGRESS REPORT ON AUDIT FINDINGS IMPROVEMENT PLAN 2017/18 AS AT QUARTER 4

2019/20 FINANCIAL YEAR QUARTER 1 - EXPENDITURE AS AT 30 JUNE 2019

OVERALL FINANCIAL PERFORMANCE YEAR (Q1) – PER PROGRAMME
Appropriation Expenditure as at 30 June 3019 Available Budget Expenditure as % of Budget R`000 % Administration 84 387 23 503 60 884 27.9 Social, Transformation and Economic Empowerment 23 980 7 417 16 563 30.9 Commission for Gender Equality 85 177 21 295 63 799 25.1 Policy Stakeholder Coordination and Knowledge Management 50 854 8 521 42 333 16.8 Total 24.9

The appropriation for 2019/20 financial year is R244.4 million and the actual expenditure as at 30 June 2019 amount to R59.5 million which translate to 24.3% of the total appropriation of the department. process. Programme 1 : Administration The appropriation for the programme is R84.4 million with actual expenditure of R23.5 million which translate to 27.9%. The overspending of R2.3 million against the projected expenditure of R21.2 million for the quarter under review is mainly on goods and services and due to: The clearing of the advance paid to Department of International Relations and Cooperation (DIRCO) and the final expenditure for Commission on Status of Women (CSW)62 and CSW63 which took place in March 2017 and March 2018 respectively. The estimated amount of advance paid to DIRCO was less than the actual expenditure incurred. The estimate amount is determined by the quotation received by the department from the Mission via DIRCO.

Programme 2: Social Transformation and Economic Empowerment The appropriation for this programme is R24.0 million for the programme excluding an allocation for the Commission for Gender Equality with actual expenditure of R7.4 million which translate to 30.9%. The overspending of R270 thousands against the project expenditure of R7.1 million is mainly on goods and services due to the following: The Launch of the Public Hearings for Gender Based Violence that was planned for December and postponed to 26 April 2019.

Programme 3 : Policy, Stakeholder Coordination and Knowledge Management The appropriation is R50.9 million for the programme with actual expenditure of R8.5 million which translate to 16.8%. The underspending of R1.3 million against the projected expenditure of R9.8 million is mainly on compensation of employees as a result of the following: Vacant posts for the programme that are not filled by the end of June 2019.Cost of living adjustments for senior management staff not yet implemented.

Appropriation Actual Expenditure 30 June 2019 Available Budget % Spent R`000 % Compensation of Employees 91 435 20 294 71 141 22.2 Goods & Services 64 571 18 824 45 747 29.2 Transfers & Subsidies 85 188 21 601 63 587 25.4 Capital Payments 3 204 100 3 104 3.1 Total 60 819 24.9

Compensation of Employees The appropriation is R91.4 million with actual expenditure of R20.3 million which translate to 22.2%. The under spending of R2.6 million against the projected expenditure of R22.9 million is due to the following: Vacant posts, including that of Director-General, not filled by the end of June 2019. Cost of living adjustments for senior management staff not yet implemented.

Goods and Services The appropriation is R 64.6 million with actual expenditure of R18.8 million which translate to 29.2%. The over spending of R4.5 million against the projected expenditure of R14.3 million during the quarter under review is mainly attributable to the following: The clearing of the advance paid to Department of International Relations and Cooperation (DIRCO) and the final expenditure for Commission on Status of Women (CSW)62 and CSW63 which took place in March and March 2018 respectively. The estimated amount of advance paid to DIRCO was less than the actual expenditure incurred. The estimate amount is determined by the quotation received by the department from the Mission via DIRCO The Launch of Public Hearings for Gender Based Violence that was planned for December 2018 and postponed to 26 April 2019. Payment of travel and subsistence for Presidential Review Committee members for a meeting that took place in May 2019 and June 2019. Payment of outstanding invoices for travel and subsistence relating to the previous year for departmental activities that took place end of the financial year.

Transfers and Subsidies The appropriation is R85.2 million with actual expenditure of R21.6 million and this translate to 25.4%.The overspending of R306 thousand against the projected expenditure amounting to R21.3 million on transfers and subsidies is due to the following: Leave gratuity payments made to employees whose fixed term contracts expired on 31 March 2019 Payments for forfeited annual leave days for officials that were suspended. Capital Expenditure The appropriation on capital assets is R3.2 million with actual expenditure of R100 thousands which translates to 3.1%. The under spending between the projected expenditure and actual expenditure is R100 thousand due to the following: Delay in procurement of office furniture and office equipment due to configuration of department.

PROGRESS REPORT ON AUDIT FINDINGS IMPROVEMENT PLAN OF 2017/18 AS AT QUARTER 1 2019/20

THANK YOU

DEPARTMENT OF WOMEN, YOUTH AND PERSONS WITH DISABILITIES (DWYPD) QUARTERLY REPORTING PRESENTATION TO THE PORTFOLIO COMMITTEE 17 SEPTEMBER 2019 SUMMARY.

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DEPARTMENT OF WOMEN, YOUTH AND PERSONS WITH DISABILITIES (DWYPD) QUARTERLY REPORTING PRESENTATION TO THE PORTFOLIO COMMITTEE 17 SEPTEMBER 2019 SUMMARY.

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Presentation on theme: "DEPARTMENT OF WOMEN, YOUTH AND PERSONS WITH DISABILITIES (DWYPD) QUARTERLY REPORTING PRESENTATION TO THE PORTFOLIO COMMITTEE 17 SEPTEMBER 2019 SUMMARY."— Presentation transcript:

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