1. Baby Steps are still steps….
Small examples of moving towards a more digital age.
James B. Finlay, DVM, PhD, DACLAM
Clinical Veterinarian/Assistant Research Professor
Center for Comparative Medicine – City of Hope – Beckman Research Institute

2. A Little Background on Me…
I am an “old” millennial. Maybe a Xennial?
Grew up using Prodigy on home dial up computer.
Freshman year of college was the first year school allowed registering for classes online
Napster!
First smart phone in 2009
I love to try ALL new tech, but it only sticks if it solves a problem for me or makes my life better/easier.

3. Largest Impediment to Change?
I want to convince you that you are not too busy to make work easier and more efficient!

4. The ”Problems” with New Systems…
Time to set up
$$$$$$$$$$$$$$$$
Training
The current system is “working”

5. My Current Institution
Somewhat centralized, but spread between neighboring cities
15 min walk from one end of campus to the other
Online IRB, IBC, IACUC, etc.
Only rodents
Primarily focused on cancer and diabetes.

6. COH – Drug Request Form Paper form.
Walk/drive to facility to pick it up
Fill out 24 hours in advance
Confirmation?
Have you filled the request? No? Who?
Collection of forms over years…
Making sense of data
Manual entry

7. COH – Drug Request Form
COH and many institutions already pay for this service

8. COH – Drug Request Form Brought questions over from paper form
Branching!
Rules (e.g. must be a number)
Required responses (time saver!)
Users required to log in with COH credentials
Automatic time stamp and confirmation to user.
Unique identifier 
Automatic notification to AHTs

10. COH – Drug Request Form
Responses from form automatically populate Excel sheet
Excel sheet ”lives” online, so everyone is always looking at the most updated version
Multiple people can view/edit at once
AHT initials the Excel sheet when request is prepared
Versioning available
Easy data extraction

12. If you build will they will come?
Launching
”Dogfooding”
Select labs to test
Soft launch (both submission types accepted)
Drop dead date
Show, don’t just tell
Spread the news and be excited!

13. Benefits No traveling across town or campus to submit a form
Huge plus for our “customers”
Mobile web form
Super fast updates to form
New doses
New drugs
Everyone on the same page
Sick or vacation, no issues
Time stamp
Analytics
What labs request the most?
Potential for inventory?
Labs now must visit department website
“Wow, you have a newsletter?”
All this from 4 hours of work?

14. Lessons Learned Not intended to replace a CS drug log
If an error is found, fix immediately
The ”nay sayers” are waiting to pounce
Focus on the main purpose, not the 1/1,000,000 exception.
Help everyone along the way see how it can make their job easier.
Request feedback constantly.

15. Questions for Me?
Phone: