1. News from IEC CO 61(Busan/IECCO)03 October 2018
Christophe Boyer Technical Officer IEC Central Office
IEC TC 61 Meeting
October 2018
Republic of Korea

2. IEC TC 61 support in IEC CO, Geneva
Christophe Boyer
Technical Officer
Nadine Andrey
Administrative Assistant
Maria-Elena Volet
Editor

3. IEC Key figures IEC Family (members + affiliates) 86 + 85 = 171
Number of TCs/SCs = 204
Number of WG/PT/MT > 1 500
Number of experts
Number of publications in catalogue
Number of publications issued in
Number of active projects ( ) 1941

4. News on IEC website
TC news – provides information to the IEC technical community on SMB decisions, after each SMB meeting.
SMB Newsletter – articles on organizational topics
E-tech news – articles on technology

5. IEC Products overview Publications Value-added products
Base publications (IS, TR, TS, PAS)
Amendments
Corrigenda
Interpretation Sheets
Value-added products
Pre-release version
Consolidated version
Redline version
Commented version
Online collections
Series

6. International Standard Development Process
TC/SC
NCs
P-members
O-members
IS Process
1. Preliminary Stage
(PWI)
TC stage
(comments)
Working Group stage
(draft documents)
WG / PT
NC interest ?
≥2/3 P-mem vote &
≥4(or 5) NCs experts
2. Proposal Stage
(NP, RVN)
3. Preparatory Stage
(WD)
4. Committee Stage
(CD, CC)
2 voting stages
≥2/3 P-mem. vote
&
<25% neg. vote
(both stages)
5. Enquiry Stage
(CDV, RVC)
6. Approval Stage
(FDIS, RVD)
7. Publication Stage
(IS)

7. International Standard Maintenance Process
TC/SC
NCs
P-members
O-members
IS Process
NC interest ?
2. Proposal Stage
(DC + INF, or
Q + RQ, or
plenary decision
and then RR)
TC stage
(comments/feedback)
Work Group stage
(draft documents)
WG / MT
3. Preparatory Stage
(WD)
4. Committee Stage
(CD, CC)
2 voting stages
≥2/3 P-mem. vote
&
<25% neg. vote
(both stages)
SMB 147 –
SMB 148 –
5. Enquiry Stage
(CDV, RVC)
6. Approval Stage
(FDIS, RVD)
7. Publication Stage
(IS)

8. 3. Preparatory stage (Directives Part 1, 2.4)
The Working Group prepares a working draft (WD) conforming to Directives Part 2
WG meeting(s) is/are held as necessary
IEC Collaboration Platform is recommended for exchange of information among experts
All proposals from experts should be considered and evaluated
No consultation of National Committees at this stage

9. Voting / Commenting periods for project documents
NP: 4 weeks or 12 weeks
4 weeks is possible when the attached draft is an outline and when an existing group is making the proposal
CD: 8, 12 or 16 weeks
CDV: 12 weeks only
FDIS: 6 weeks
DTS: 12 weeks
DTR, PAS: 8 weeks

10. CDV & FDIS Translation, editing and voting process
Submission of English document by TC/SC Secretary to IEC/CO
CDV Editing at IEC/CO
Resolution of comments from IEC/CO editor and NCs by TC/SC
CDV Translation
6 weeks + 1 week
CDV Voting period
12 weeks
Total time for CDV: 19 weeks
FDIS Translation
up to 6 weeks
Total time for FDIS: up to 24 weeks
FDIS Editing at IEC/CO
up to 12 weeks
FDIS Voting period
6 weeks
Total time for FDIS: up to 18 weeks

11. IEC Projects Dashboard – Transmission of information
Submission of project documents: NP, RVN, CD, CC, CDV, RVC, FDIS, DTS, RVDTS, DTR, RVDTR, DPAS, RVDPAS
Editing questions at FDIS and Publication stages
TC/SC Officers
Secretary,
Assistant Secretary
Chair, Vice Chair
IEC Central Office
Technical Officer
Administrative Assistant
Editor
Projects Dashboard
Submission of other documents: AC, DA, DC, DL, INF, MTG, Q, RQ and RM
Any other correspondence

12. Document for Comments (DC)
Feedback on a document is requested from the P-Members of the TC/SC/SyC
It should not be the draft of an active project (CD should be used for such cases)
It is circulated for comments for a minimum of 6 weeks
Its resulting INF does not constitute a formal approval by the P-Members
Examples:
to initiate the revision of a publication,
to review the Strategic Business Plan, the scope of the TC/SC/SyC, …
For each DC document, a resulting INF shall be issued

13. Document for information (INF)
It includes any kind of information relevant to the P-Members of the TC/SC/SyC
It should not be a document internal to WGs (Meeting notice, agenda or minutes),
No feedback from P-Members is expected
Examples:
WG or liaison report to the TC/SC/SyC,
P-Members participation statistics,
Compilation of comments on a DC document, …

14. Questionnaire (Q) Question sent to the P-Members of the TC/SC/SyC
The question should be formulated in a way that the response is given as a “Yes”, “No” or “Abstain”
Approval by a simple majority, unless otherwise stated in Directives Part 1
It is circulated for vote for a minimum of 6 weeks
Examples:
to initiate the revision of a publication,
to approve the nomination of a Chair, a Vice-chair, a Convenor,
to approve a liaison with an external organization (A or B), …
For each Q document, a RQ (Result of Questionnaire) shall be issued

15. Administrative Circular (AC) (in a TC/SC/SyC)
document relevant to the structure/running of the TC/SC/SyC
Examples:
Call for experts,
Meeting announcement and registration,
Call for nominations of TC/SC/SyC officers and convenors, …

16. Group types in IEC Working Groups (WG) Project Teams (PT)
Handle several new (ED1) and maintenance projects
Numbered in sequence of establishment
Reasonably limited in size
Possibility of having more than one Convenor
Disbanded on completion of all its projects
Project Teams (PT)
Work on the development of one new project (ED1)
Designated by the project number ( PT 6XXXX)
Disbanded – automatically – on completion of the project
Maintenance Teams (MT)
Keep a publication or a set of publications up to date
Cannot develop a new project (ED1)
Numbered in the same sequence as Working Groups
No minimum size
These groups must be formally declared in the IEC Information System:
Set up of WG/PT/MT and appointment of Convenor / Project Leaders: in the RVN form or decision taken during plenary meetings or Questionnaire and RQ
Appointment of Experts: anytime, directly entered by IEC National Committees in EMS.

17. Group types in IEC Advisory Groups (AG) Ad Hoc Groups (AHG)
Assist the Chair and Secretary in coordination, planning and steering of the committee’s activities
Established based on terms of reference and dissolved by P-members
Members nominated by P-members
Output only recommendations for approval by P-members (cannot prepare IS, TS, PAS, TR documents)
Ad Hoc Groups (AHG)
Study a precisely defined problem
Members chosen from delegates present at the meeting – Can be supplemented by experts later
Disbanded at the meeting to which it submits its report
Editing Committees
Update and edit CDs, CDVs, FDISs
Ensure the conformity to the ISO/IEC Directives, Part 2
Recommended membership: Convenor or Project Leader, one English mother tongue Expert, and one French mother tongue Expert

18. New edition of ISO/IEC Directives Part 1 (Edition 14.0, 2018-05)
Key updates:
Renaming of liaison D into liaison C
Addition of a table to describe the differences between liaison types
2.5.6: detailed consensus principle

19. New edition of ISO/IEC Directives Part 1, IEC Supplement (Edition 12
Key updates:
Renaming of liaison D into liaison C
Annex E.3.1.2: revised IEC French translation procedures at FDIS stage
New Annex SQ: Procedures for Questions of principle from Technical Committees
Part 1 + IEC Supplement exist as consolidated version

20. Selected Administrative Circulars
AC/4/2018: Drafting of formulae following the removal of Equation Editor 3.0 from MS Word: transitional measures
AC/2/2018: Enhancement of “MyNewDocs” newsletter: inclusion of “Also of interest to TC/SCs”
AC/36/2017: Setting up an IEC Academy
AC/20/2017: Comments with positive votes on FDIS

21. New edition of ISO/IEC Directives Part 2 (Edition 8.0, 2018-05)
The 2016 edition of ISO/IEC Directives, Part 2, completely redrafted and restructured the text of the 2011 edition
Most of the changes made in the 2018 edition are simple clarifications of the new text
Some elements of the 2011 edition, which were removed in the 2016 edition, have been reintroduced
Applicable to all CDV and FDIS registered after

22. Drafting IEC publications
Overview and guidelines available on IEC Website, as a complement to ISO/IEC Directives, Part 2:
Writing & editing
Layout & formatting
Graphics & figures
Training material on terminology
IEC MS Word Template v5
AC/25/2013

23. Secrets of effective participation
Provides advice for newcomers:
Participate actively and regularly
Build contacts and respect
Reach consensus

24. Making the business case
AC/28/2015
Template for business case
Demonstrate importance of standardization activity
Template of meeting/trip report
Communicate effectively on your activity
Advice on how to formalize your standardization job

25. Web tools for IEC experts
Expert Management System
Meeting Registration System
Collaboration Platform
MyIEC
MyNewDocs …
A reminder of all tools available on the IEC Website (…)
For any request related to these tools, you are invited to contact

26. myIEC – Your customized homepage
Content automatically generated from your profile in EMS

27. MyNewDocs – Customizing notifications

28. Supporting documents on IEC Website
New feature in TC/SC Dashboard, to provide:
information in relation to one or more publications
promotional material about the TC/SC
These documents are publicly accessible
Example for SC 59F: information on test materials and test equipment

29. New Collaboration Platform
Document-centric, simplified end user approach
Drag & Drop file upload
Multiple files with
Metadata collection
Feature rich document management
Previews of PDF + Office docs
Multiple downloads with zip creation
Document centric discussions
Multiple topic threads, not just comments

30. IEC New Web Conferencing Tool – ZOOM AC/26/2018
GoToMeeting replaced by ZOOM
ZOOM
common solution used in IEC and ISO
allows much greater flexibility for the organization of meetings, without any intervention of IEC CO
Licenses allocated to:
Secretaries and Assistant Secretaries at TC and SC level
Convenors of all Working Groups
Project leaders of all Project Teams

31. Calendar of IEC General Meetings
2018 – Busan, Republic of Korea
22 to 26 October 2018
2019 – Shanghai, China
21 to 25 October 2019
2020 – Stockholm, Sweden
5 to 9 October 2020

32. Thank you Christophe Boyer cbo@iec.ch
Technical Officer IEC Central Office