1. The Evaluation Process Leading to Tenure and Promotion
NFO Summer 2019
Jennifer Walsh Means
Communication Sciences and Disorders
PTW, Chair

2. PTW Committee University Wide Committee Our Role
Elected tenured faculty committee with representation from all colleges (5-7 members)
In addition: appointed APSCUF member, appointed former TeP member, appointed current member from Academic Affairs.
Our Role
Supporting faculty through the T and P process by holding training workshops
Making suggestions to APSCUF and management about the T and P process
Reviewing DTSMs and making recommendations

3. Workshops 2nd and 3rd year panel discussion (annually)
Portfolio Workshops (spring)
Tenure and Promotion
Promotion only
On-line TeP submission training
Fall 2019 – candidate and reviewer
On going after that as changes are made

4. Evaluation and T and P Process
Annual reviews
4 years
Fifth year Tenure and/or promotion
Fall of fifth year you will apply
Applying early
If recommended by your committee, department chair and Dean
Approved by Provost

5. Evaluation Committees and Individuals (slide for each)
Department Evaluation Committee
Department Recommendation Committee
Department Chair
College Dean
TeP

6. Department Evaluation Committee
Policy may be different for each department
This group may be selected for you
You may end up choosing members yourself
Members must be tenured and not currently seeking promotion
You may end up selecting folks outside of your department
Must conduct 2 observations each semester
This committee can change through the 5 years
The chair of this committee writes your annual report
Your job is to update your committee annually

7. Department Recommendation Committee
This may also be selected for you
Selected at least 15 days prior to due date of materials
These 3 tenured members do not need to be the same as your department evaluation committee
Reviews all faculty candidate materials in OnBase
This committee will write a review and recommendation when you apply for tenure and/or promotion (one for each)
Reviews all materials, submits written recommendation

8. Department Chair
The chair cannot serve on your department evaluation or recommendation committee
Completes one annual observation
Completes annual report and meets with faculty member for signature
Writes separate recommendations for tenure and promotion and uploads these onto OnBase
Faculty member should meet with chair prior to chair making recommendation
The chair shares the recommendation with the faculty member and then submits to TeP

9. College Dean Annual review for renewal recommendation
5th year independent recommendation for promotion
Holds all original signed documents
Writes promotion recommendation and uploads
onto OnBase
Sends all original signed documents to HR
Submits recommendation regarding promotion to TeP
Dean does not write a recommendation for Tenure

10. TeP Committee
11 tenured members representing all colleges on campus serving a 2 year term
Two representatives from each of the 5 colleges and one non-classroom faculty
TeP members serving as your department chair or on your department evaluation committees, may not participate in discussions and recommendations of your TeP evaluation.
TeP makes a recommendation by April 1 for tenure, and April 15 for promotion (goes to candidate and president)

11. Tenure voting process Simply a yes or no to tenure by majority vote
Meets or does not meet for each area as a first vote
Second vote as overall meets or does not meet

12. Promotion voting process
Each TeP member will assign a rating for each area out of 100 points based on the rank level
The chair will calculate the median score
The score will be multiplied by the weighing factor
The sum of these weighting will become the final score
Must be 85 or above for recommendation for promotion

13. President and Provost's recommendation
For Tenure, TeP makes recommendation to President by April 1 and President notifies candidate by May 31st
For Promotion, the Provost reviews all recommendations and submits his/her recommendation to TeP and candidate on 2/1
The President or the President’s designee will send the final recommendation before May 31 for tenure, or July 15 for promotion. Response ed to the President.

14. Ranking Requirements Instructor Assistant Professor
Associate Professor
Full Professor

15. Areas of Evaluation
Teaching
Scholarship
Service

16. Evaluation Criteria CBA (Collective Bargaining Agreement)
Minimum Criteria are also required (in local agreement), and include such expectations as meeting classes, holding office hours, fulfilling statement of expectations, etc.

17. Considering the Categories (DTSM)
Teaching/Professional responsibilities
Teaching, Advising, AWA
Scholarly Growth
Presentations, publications, grants
Service
Department, college, university, discipline, community

18. Critical Documents CBA Local Policies Statement of Expectations (SoE)
Department Teacher Scholar Model (DTSM)

19. CBA and Local Policies CBA
Consistent for all PASSHE institutions
Local Policies (Provost’s website under forms and policies)
Tenure Policy June, 2018
Promotion Policy January, 2017
msPolicies.aspx
Faculty evaluation schedule link

20. Statement of Expectations
Developed by department chair
May change depending on your responsibilities so review this annually
Weights remain 50% Teaching, 35% Scholarship, 15% service
These may be changed after tenure
SoE should be updated every 5 years in accordance to 5 year review cycles
Should include statements for each area (teaching scholarship, service) including AWA, if it is continuous and replaces teaching.
Should include advising if expected

21. Alternative Workload Assignment
Types
Administrative
Research grant funding for course buy out
Long term
Short term

22. DTSM – Department Teacher-Scholar Model
Approved by department members
Identifies the values of teacher scholar activities within the discipline(s) of the department
Covers all three areas of teaching, scholarship, and service
Must be consistent with the CBA
Used by TeP to understand the discipline and expectations of the department
Include all versions in used during your tenure and/or promotion period

23. SRIS Student Rating of Instructor Survey
Conducted for all courses each semester.
Used only if there are more than 6 students in the course
Alternative evaluations for some departments (ie: student teaching and clinicals) that have been approved at Meet and Discuss
These are to be included in your binder for each semester

24. Annual Review Contents
Checklist for Performance Review
Department Chairperson’s Review and observation
Evaluation Committee Review
Peer Observation Reports
Statement of Expectations
DTSM
Updated CV
SRIS reports for previous spring and fall

25. New Portfolio Process
Electronic format
Training dates TBD

26. Portfolio Format Creation of electronic binder
Step 1: Upload all documents: evaluations, observations, narratives, SoE, DTSM, CV, and supplemental materials
May do this at any time
Step 2: The Complete Tenure/Promotion Application section
Enter in all committee members, department chair, and Dean.
Do this just before your due date in case the above members have changed.

27. Accessing OnBase
Once on the WCU webpage, go to the drop down menu to Departments, then Provost
Forms and Policies
Three links will take you to the tenure and promoton cite:
Policies: Tenure and Promotion Submission and Reviewer Process
Promotion: Application for Promotion
Tenure: Application for Tenure
All 3 links are updated to go to the same location now: n.aspx
You will see the very helpful Candidate User Guide and can click on the Access the OnBase Web Client link to get started

28. Onbase Support Technical Support
submit a ticket using the link on the Provost’s webpage: Information Services & Technology or

29. User Guides Accessing Onbase Accessing current documents
Uploading a document
Deleting a document
Submitting an application
Accessing archived documents
Accessing recommendation letters

30. TeP Tenure and Promotion
page 1 - Candidate
Must know before continuing
Use the most recent version any of the following browsers:
PC: Internet Explorer, Firefox, or Chrome Mac: Firefox or Chrome.
Internet Explorer (11)
Chrome (61+)
Firefox (53+)
Firefox ESR (45)
• Safari (6.2.x, 7.1.x, 8.0.x, 9.0.x, 9.1.x)
Must know before continuing
Please disallow popup blockers on your computer when using the OnBase system for this process. If you do not know how to disable popup blockers on your browser, please contact the helpdesk at x3350.
You must have your employee ID and your WCU username/password to proceed.
Steps to Access
Click Access OnBase under Applicant Links. Enter your WCU username and password. Your view will look similar to this:
If not already selected, select the TeP Candidate View from the left column.
When selected, it will display in blue with a checkbox next to it.

31. What should I do now? Read through your DTSM
Update your statement of expectations if your responsibilities change
Get to know your cohort member and stay in touch
Focus on your teaching
Create a plan of action

32. Planning Folders Continuing Scholarly Growth Scholarship plans
Presentation and pub submissions
Copies of convention programs
Copies of acceptance letters (or rejections)
Letters of support or thank you

33. Planning Folders Service Documentation of your attendance
Evidence of your contribution
Letters of support or thank you

34. What should I do over the next couple of years?
STAY ORGANIZED!
Collect all items as you go rather than later
Meet with your evaluation committee annually before your review
Attend the PTW workshops 
2nd and 3rd year panel discussion
Q and A with TeP members
Portfolio development workshops