1. Overview of SWE Officer positions

2. Proposed Officer Positions
Primary Roles
Roles
President
Membership Manager
Executive Vice President
Product Development
VP of Development
University Relations Coordinator
VP of Communications
Executive Secretary
VP of Operations
IT Manager
VP of Conference Relations
Operations Specialist

3. Executive Officer
Officer
Specialist (as needed)
Rotational Officer

4. Assist President in decision making
Executive Vice President
General supervision over the affairs of the chapter
Directly manage Executive VP
Preside over chapter meetings & officer meetings
Represent the chapter at region and national levels
Assume responsibility for the chapter and its activities
Liaison between officer and advisor or region
Directly manage VP of Development, VP of Operations, VP of Communications, VP of Conference relations
Assist President in decision making
Monitor chapter activities and committee accomplishments
Be available to all officers and chapter members in need of assistance

5. VP of Conference Relations VP of Development
Book hotel
Assist in travel arrangements
Communicate with faculty advisor for additional funding and insurance
Obtain insurance/ other info from all conference attendees
File and Fill out ASG conference registration funding paperwork
Register SWE attendees who receive funding
Manage Membership Manager and Product Development Manager
Perform duties of President if President and E.VP are absence
Prepare a budget for each semester
Prepare budget summary at the end of each semester
Take charge of all receipts
Properly fill out and submit RSO funding

6. Coordinate all publicity-related efforts
VP Communications
VP of Operations
Manage IT Manager, University Relations Specialist, Executive Secretary, and Marketing Specialist
Coordinate all publicity-related efforts
Ensure timeliness and accuracy of all social media
Manage any Operations Specialist
Coordinate and oversee all events and related social gatherings
Ensure proper refreshments are provided at all events
Ensure proper equipment and supplies are available at all events
Room reservations

7. Product Development Manager
Membership Manager
Track attendance, provide sign-in links/sheets at events, recruit national members, coordinate membership drives, keep a record of members, faculty, and guest present at all events and activities
Product Development Manager
T-shirts, stickers, mugs, and other product design; in charge of transactions; maintain an inventory of SWE products; report all projected purchases to the VP of Development before purchasing is done
Operations Specialist
Report directly to the VP of Operations; setup each meetings by coordinating with VP of Operations and Membership Manager
Outreach Specialist
Organize community service events

8. University Relations Coordinator
Represent SWE on the ESC board; liaison with other student organizations, alumni, and faculty; properly fill out and submit RSO applications (registering and detailed account of chapters expenditures at the end of each semester); keep record of current and future contacts for each RSO and department
Executive Secretary
Recruit and maintain Graduate and PhD students; record proceedings of general membership meetings; oversee all social media; send out weekly updates; take photos of SWE activities; record attendance and proceedings of executive chapter meetings
IT Manager
Maintain, monitor, and update the chapter website; maintain and organize the SWE Officer Google Drive

9. Requirements to be a SWE officer
CUMMULATIVE GPA: 3.0
There is a process for exceptions (i.e. freshman that have not had many credit hours)
Be a full-time student (12 hours for undergraduate, 9 hours for graduate)
Exceptions for the last semester of degree completion, only hours need to graduate are necessary
Preferably no absence throughout the year due to Co-ops or Study Abroad
Read through University of Arkansas SWE Chapter Constitution
Attend Officer Meetings

10. Election Process Fill out the officer application
General election within the chapter
Current leadership team will vote during an officer meeting
Point system, answers to application, resume
50/50 weight between general election and leadership team decision
Protects against popularity votes on both the chapter end and leadership team end