1. Online On Boarding System
Human Resources
Online On Boarding System

2. New Hire Onboarding System
We began piloting Greentree Onboarding to new hires at RRMC as of January 1, 2012.
Effective April 2, 2012, the system will be rolled out to SMH, FPG and NPH.
The onboarding system allows us to begin processing incoming new hires before day one. 

3. New Hire Onboarding System
The process can begin as soon as a hiring offer is accepted.
Managers should immediately submit the TRF with all the information to and your EDB representative.
Please include new hire’s address
Let your new hire know to look for an from Greentree Communication with the subject line of “Welcome to UCLA Health System” within the next 24 hours
Incoming new hire will receive an introductory welcoming with the onboarding link.

4. Sample

7. New Hire Onboarding System
New hire is asked to do the following:
Step 1: Schedule New Hire Processing appointment
Link is available on the online letter with dates
Managers may also schedule this appointment by using the HR website at

11. New Hire Onboarding System
New hire is asked to do the following:
Step 2: Schedule an appointment with Occupational health Facility
All required information is included
Step 3: Click “Start” button to begin all forms

13. New Hire Onboarding System
Data entered once will pre-populate subsequent forms.
Your New Hire has opportunities to ask questions during the process through built-in messaging.
Your HR Representative is able to monitor New Hire activity at any time during the process and assist when necessary.

17. Advantages Process much more efficient
No paper packet in the mail
No more printing
New Hire session time reduced by hours
Face-to-face meeting focuses on CICARE, benefits & policies and explaining forms
Employee only signs the following forms during face-to-face session
Confidentiality Statement, I-9 and Oath and Patent Acknowledgement.
Forms are stored electronically and can be accessed when needed.

18. DO’s
Work with your Recruiter once you have identified your candidate to ensure all steps are completed. -- job req closed, skills survey/reference check completed, salary confirmed, etc.
Notify us about your new hire/rehire by ing the completed EDB TRF to your HR Rep (EDB Preparer), Anjali Fernando and Brenda Carew
Delete all old versions of the EDB TRF form. 
The new version requires important information about the employee that will allow us to proceed with the new hire process. 
It is available in the HR website under Forms; select EDB Forms

19. DO’s
Remind your employees that they must complete all forms online before attending the new hire session.
If they do not have computer access, please let us know ahead of time so we can mail them a packet.