1. All Staff Human Resources
August 21, 2019

2. Workers Compensation
Health Care
Retirement ~ TFFR / NDPERS
LTD & Term Life
Other Voluntary Deductions
Employee Leave
Purchase Orders
Check Requests

3. WORKERS COMPENSATION Report near Misses
Report near Misses
Incident Report ~ If you DO NOT seek Immediate Medical Attention - you must file an “Incident Report” with your Employer within 24 hours!
1st Injury Report ~ (workers, employers, and medical providers)
Use this report or online service to report a work injury to begin the claim filing process if receiving medical attention.

5. HEALTH CARE

6. ENROLLMENT – HEALTH Insurance
Date of Hire: Enroll or Waive Coverage
Open Enrollment: sign up in Nov-Dec for coverage January 1st
Qualifying Event (Marriage, Birth, Divorce or Death) within 30 days.
If the qualifying event is birth, coverage for the newborn is effective the first of the month in which the birth occurred.
If the qualifying event is due to adoption or placement of a child, the coverage effective date is the first of the month in which the adoption or placement occurs.

7. Loss of coverage
is effective the 1st of the month following your birthday !

8. months of benefits (Jan-Aug.) over 5 paychecks (Jan-May).
DEDUCTION AMOUNTS JULY 2019 – JUNE 2021 FAMILY: $ SINGLE: $4800 – EE’s >20 hrs./week
Deduction amounts shown above are for 12 mo. of benefits over 12 paychecks. Staff pd. Less than 12 times per year are pro-rated and deducted over the number of payrolls.
Ex. If You Enroll During Open Enrollment ~ Effective For Jan 1, the deductions are calculated for 8
months of benefits (Jan-Aug.) over 5 paychecks (Jan-May).

9. Retirement TFFR - Model 2 http://www.nd.gov/rio
Employer is paying all 11.75% of the member contributions as a salary supplement.
An amount equal to 11.75% of the retirement salary will be included as retirement salary.
Contract & Additional Eligible TFFR
Members Salary Earned $40,000.00
Retirement Salary $45,325.77
Salary divided by 1 minus % employer is paying
( = .8825) $40,000 / = $45,325.77
Employer Contributions $ 5, ($45, x 12.75)
Tax-Deferred Member Contributions
Paid by Employer as a Salary Supplement ($45, x 11.75%) $ 5,325.77
Note: Under Model 2, the income reported for Federal and ND state income tax purposes is not reduced by the amount of tax-deferred member contributions paid by the employer as a salary supplement.
Taxable Salary Reported for Federal
& ND State Income Tax Purposes $40,000.00
Taxable Salary Reported to Social Security $40,000.00

15. https://ndpers.nd.gov/
NDPERS MSS (Member Self Service) – NDPERS RETIREMENT OR HAVE HEALTH INSURANCE
1st time Log-in:
Need ND State Login
NDPERS ID # (get when enroll; included in NDPERS documents, or Lori can look it up)
After that …. LOG IN with your Personal ND State login

16. LTD & Term Life Mutual of Omaha (pd. by District for Admin & Teachers)
LT DISABILTIY -
TERM LIFE $10,000 on Employee
SUPPLEMENTAL LIFE INSURANCE (Optional)
Al Berg Premier Benefits Group
417 Main Ave
Fargo, ND 58103
, ext 1

17. OTHER VOLUNTARY FLEXIBLE BENEFITS – PAYFLEX
VISION – Superior Vision – Open enrollment Oct. 1st
DENTAL - Companion Dual Choice - Open enrollment Jan. 1st
ELITE – Network or ESSENTIALS - All Dentists
AFLAC
TSA – Tax Sheltered Annuity 403(b)
HORACE MANN
THRIVENT FINANCIAL
VALIC
NDEA & LEA DUES
SCHOOL LUNCH ACCOUNT DEDUCT
OTHER MISC.

18. EMPLOYEE LEAVE Certified staff Classified staff
Sick Leave 10/yr accum. 120
FMLA
Personal Leave 2/yr accum. 4
Emergency Leave 2/yr accum. 5
Short Notice Emergency 1/yr
Professional Leave
School Leave
All Others
Classified staff
Sick Leave 10/yr accum. 40 or 120
FMLA
Emergency Leave 2 yr / accum. 4
School Related Leave
Vacation – per policy DDBA
Holidays – per policy DDBB
All Others

19. NAC: Noncriminal Agency Coordinator
MISCELLANEOUS:
TEACHING CERTIFICATES (on file in both Bldg. Principal & Business Manager’s office)
SPECIAL ED PARA’S ~ CERTIFICATION
MAINTENANCE ~ ASBESTOS AWARENESS
BUS DRIVERS
LICENSE
PHYSICAL
WORKSHOP
BACKGROUND CHECKS
NAC: Noncriminal Agency Coordinator
WHO must be finger printed
HOW do you complete the process
WHAT IS done with the results
Please read all s forwarded from NDPERS, TFFR, etc..
Any Payroll Changes must be submitted by form, in writing or ed to:

20. PURCHASE ORDERS / CHECK REQUESTS

21. PURCHASE ORDERS
Requisitions ~ completed before end of school and submitted to the building offices
Process:
Get Purchase Order
Complete the PO or attached copy of the order to the back
note the grade(s), building, departments, etc. the product is going to be used. And any club, grant, federal or special funds to be used.
Place the Order - Give the Vendor the PO #
After package arrives – attach packing slip to PO and send up to Lori.
* If the PO# is not given to the Vendor when order is placed
… it is never matched up with the PO !
On-Line Orders: print order confirmation and attach to back of the PO
Credit Card Orders: Give Invoice or Receipt to the card holder

22. TRAVEL & CHECK REQUESTS
Forms Available in Offices
Checks Written on Thursdays (USUALLY)
Complete the Form in Full
Travel state rate
Meals state rate on overnight trips only
Reimbursements MUST have a receipt attached
LOCAL CHARGES: SIGN the receipt noting the department or activity club & submit all to Lori’s office

23. ANY QUESTIONS

24. If you need anything or have questions … call, e-mail or stop in!
Steve Johnson, Superintendent
Lori Lyons, Business Manager