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2. Welcome to BSIP 101 Transaction Procedures Transferring Materials to
Different LEAs
Instructor: Stephen Wright DPI Technical Consultant

3. Purpose: To transfer materials from one LEA’s storage location to another Lea’s storage location.

4. Transactions must be completed in order of: sending → receiving.
Note:
This is a two step process it requires work to be completed by both the LEA sending and the LEA receiving.
Transactions must be completed in order of: sending → receiving.
Also, the sending and receiving plants must have the same DOT number for the inventory item. If they do not, one or the other must correct their DOT number before the part is sent.

5. (You MUST have a count of at least 1 or greater to transfer)
Before you proceed; verify that the inventory item is actually in stock at the Plant and Storage Location you are transferring from.
Just because you are holding an inventory item in your hand does not mean that it is recorded accurately within BSIP.
(You MUST have a count of at least 1 or greater to transfer)

6. Step One
Sending

7. One transaction is required to complete this procedure:
MIGO
Let’s get started -

8. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type MIGO or
from your favorites menu, select transaction MIGO – Goods Movement
Your screen should look similar
to the example at the right.

9. Transfer Posting Other - Username
A new window opens:
Transfer Posting Other - Username
Items to change (If needed)
Matchcode field #1 – Click on the Drop-Down List icon From the list that appears choose Transfer Posting.
Tip: The next items may default automatically.

10. Transfer Posting Other - Username
A new window opens:
Transfer Posting Other - Username
Items to change (If needed)
Matchcode field #2 – Click on the Drop-Down List icon From the list that appears choose Other.
Transfer within Plant code – Enter code 303 or click on the Match Code icon and select code from the drop-down list.

11. Transfer Posting Other - Username
A new window opens:
Transfer Posting Other - Username
Items to change (If needed)
If the button is displayed; click upon the button to expand the Transfer Posting tab. (Shown on next slide)
Tip: For this transaction the Detail Data button is displayed just above data table. Other MIGO transactions place the button below the data table.

12. Steps to Transfer Inventory:
Material – Enter the nine digit material number of the inventory to transfer.

13. Steps to Transfer Inventory:
Plant - Enter the four digit code assigned to your county.
If unsure of the appropriate code click on the Match Code icon at the end of the field.

14. Steps to Transfer Inventory:
In the Name (1) window enter the county’s name (Use wildcards at the beginning and end) in the Name 1 field and click the Start Search icon or press the <Enter> key. (Example: *Macon*)
Choose the county from the displayed list by double clicking your selection.

15. Steps to Transfer Inventory:
Storage Location (From) - Enter the four digit code assigned to your county.
If unsure of the appropriate code click on the Match Code icon at the end of the field.

16. Steps to Transfer Inventory:
In the Search for Storage Location Description window choose the storage location from the displayed list by double clicking your selection.

17. Steps to Transfer Inventory:
Storage Location (Dest) - Enter the four digit code assigned to the receiving plant you wish to transfer to.
If unsure of the appropriate code click on the Match Code icon at the end of the field.

18. Steps to Transfer Inventory:
In the Name (1) window enter the county’s name (Use wildcards at the beginning and end) in the Name 1 field and click the Start Search icon or press the <Enter> key. (Example: *Macon*)
Choose the county from the displayed list by double clicking your selection.

19. Steps to Transfer Inventory:
Qty in UnE – Enter the number of units you are transferring.
Click the Execute icon or press the <Enter> key set transfer.
Tip: If transferring multi inventory items; click on the Next Item icon and repeat the just completed starting with the material field. (See next slide)
Click on the Save icon to record transfer of inventory item(s).

20. Steps to Transfer Inventory:
When the Next Item icon is clicked; then the following occurs:
Information from the Transfer Posting tab is recorded in the table.
Line item reference is incremented for the next entry.
Transfer Posting tab fields are cleared for next entry.
Repeat as necessary for all inventory transfer items.

21. Steps to Transfer Inventory:
When all transfer inventory items are listed; click on the Save icon to record transfer of inventory item(s).
Click the Exit icon to return to the main menu.

22. Step Two
Receiving

23. One transaction is required to complete this procedure:
MIGO
Let’s get started -

24. Your screen should look similar to the example at the right.
From the SAP R/3 Easy Access screen box type MIGO or
from your favorites menu, select transaction MIGO – Goods Movement
Your screen should look similar
to the example at the right.

25. Transfer Posting Other - Username
A new window opens:
Transfer Posting Other - Username
Items to change (If needed)
Matchcode field #1 – Click on the Drop-Down List icon From the list that appears choose Transfer Posting.
Tip: The next items may default automatically.

26. Transfer Posting Other - Username
A new window opens:
Transfer Posting Other - Username
Items to change (If needed)
Matchcode field #2 – Click on the Drop-Down List icon From the list that appears choose Other.
Transfer within Plant code – Enter code 305 or click on the Match Code icon and select code from the drop-down list.

27. Transfer Posting Other - Username
A new window opens:
Transfer Posting Other - Username
Items to change (If needed)
If the button is displayed; click upon the button to expand the Transfer Posting tab. (Shown on next slide)
Tip: For this transaction the Detail Data button is displayed just above data table. Other MIGO transactions place the button below the data table.

28. Steps to Transfer Inventory:
Material – Enter the nine digit material number of the inventory to transfer.

29. Steps to Transfer Inventory:
Plant - Enter the four digit code assigned to your county.
If unsure of the appropriate code click on the Match Code icon at the end of the field.

30. Steps to Transfer Inventory:
In the Name (1) window enter the county’s name (Use wildcards at the beginning and end) in the Name 1 field and click the Start Search icon or press the <Enter> key. (Example: *Avery*)
Choose the county from the displayed list by double clicking your selection.

31. Steps to Transfer Inventory:
Storage Location (From) - Enter the four digit code assigned to your county.
If unsure of the appropriate code click on the Match Code icon at the end of the field.

32. Steps to Transfer Inventory:
In the Search for Storage Location Description window choose the storage location from the displayed list by double clicking your selection.

33. Steps to Transfer Inventory:
Qty in UnE – Enter the number of units you are transferring.
Click the Execute icon or press the <Enter> key set transfer.
Tip: If transferring multi inventory items; click on the Next Item icon and repeat the just completed starting with the material field. (See next slide)
Click on the Save icon to record transfer of inventory item(s).

34. Steps to Transfer Inventory:
When the Next Item icon is clicked; then the following occurs:
Information from the Transfer Posting tab is recorded in the table.
Line item reference is incremented for the next entry.
Transfer Posting tab fields are cleared for next entry.
Repeat as necessary for all inventory transfer items.

35. Steps to Transfer Inventory:
When all transfer inventory items are listed; click on the Save icon to record transfer of inventory item(s).
Click the Exit icon to return to the main menu.

36. Questions

37. Thank You!
Stephen Wright
DPI Technical Consultant