1. FFY20 BFET Grant
August 12, 2019
Jennifer Dellinger, Michele Rockwell & Dylan Jilek

2. Timeline August 1, 2019: Application Released
August 29, 2019: Application Due
Mid-September: Review & Feedback in OGMS
September 24, 2019: College Revisions Due
Late-September: Approval Status Notification
October 1: Grant Begins

3. Online Grant Management System Questions
Contact your OGMS Security Contact for access to the Basic Food Education and Training grant.
The OGMS User Manual is available under the “How To” tab in OGMS
Contact your OGMS Security Contact if your question is not answered in the Manual
Contact Dylan Jilek, if your Security Contact cannot resolve your question
We’ll now address some frequently asked questions about the Online Grant Management System (OGMS), located at ogms.sbctc.edu.
You’ll apply for the grant in OGMS. If you don’t have an account, you’ll need to contact your college’s OGMS Security Contact. They will create you an account – SBCTC staff cannot create OGMS accounts for college faculty and staff. You can find the list of Security Contacts in OGMS on the Security Contacts tab in OGMS.
If you already have an OGMS account, you still need to contact your OGMS Security Contact for access to the BFET grant. Access from FY19 does not carry over to this year’s application.
Should you have questions about how to apply for the grant in OGMS, or have other OGMS related questions, please see the User Manual under the How To tab in OGMS first. Links are available in the slide, which will be available on the SBCTC website after this webinar concludes.
Most frequently answered OGMS questions will be answered in the User Manual.
If your question is not addressed in the manual, start by contacting your organization’s OGMS Security Contact.
If your Security Contact cannot help, contact Dylan Jilek at the State Board via at or by phone at

4. OGMS Login & Application Access
If you’ve forgotten your OGMS username, contact your OGMS Security Contact
If you’ve forgotten your OGMS password, use the “Retrieve my password” feature located here
Save frequently to ensure you don’t lose your work!
Find and download Grant and Fiscal Guidelines, as well as other important documents, in the Grant Info link
If you’ve forgotten your OGMS username and password, you can contact your OGMS Security Contact for your username. They probably won’t have your password, but you can use the “Retrieve my password” feature on the login screen to have OGMS your password to you. It should your password to you about 30 seconds after you request it.
If you don’t receive the in about 2 minutes, check your spam or junk folder. If it’s not there, double check with your Security Contact to make sure the address associated with your OGMS user account is correct. As schools update addresses, OGMS Security Contacts don’t always remember to update user accounts at their college.
Once you have access to the FY20 application, you can create a new grant application in the “Available Grants” section of OGMS. After you log in, you’ll see a list of grant applications you have access to near the top of your screen. A little farther down, you’ll see available grants that you can create a new application for. Locate the BFET grant (it may be the only one you can see), and click the Create New Application button.
Only go through this process once. After you create your application, the grant application will be in the FY20 screen of OGMS.
If you don’t see the application anywhere, contact your college’s OGMS Security Contact.
OGMS has a security feature where after 20 minutes of inactivity, OGMS will log you out. OGMS only counts clicking the save button and clicking from one screen to another as activity. Typing doesn’t count as activity. Neither does clicking check boxes or radio buttons.
The good news is that at the 15 minute mark, OGMS has a popup window that comes up and lets you know you need to save or you’ll be logged out and lose all the work you’ve done since you last saved. FYI, your browser may block the popup window, so make sure to save frequently.
In your application, you’ll see a link off to the right side of your screen. This is the Grant Info section of the application and is where you’ll find the grant guidelines and grant fiscal guidelines documents. Please visit that link and read through the documents to get the scoop on what’s allowed in these grants, who to contact for info, timeline, deadlines, etc. Clicking on this Grant Info tab opens another screen, so to get back to your application, you will need to close out the window (or tab, depending on your browser), or select the window you were working in.

5. Grant Application Overview
What is NEW:
Numbers are in alignment with your BFET Budget Workbook*
Removal of excess questions and unnecessary information
Participant reimbursement categories
Books, Clothing, Childcare, Housing, Personal Hygiene, Testing, and Transportation
Alternate form submissions
To be uploaded with grant application
Grant approval will include approval of forms submitted
Numbers are within a dollar of your workbook amounts due to a rounding issue in the DSHS workbook. You will need to use the numbers provided to you in the spreadsheet sent out with the grant release .
To best capture the intent of your program and the services, you provide we removed the questions that were duplicative in nature and gave us no pertinent information. This allowed us to streamline the grant application tremendously.
If you will be using any alternate forms for FFY20, they MUST be uploaded with your grant. If you are not using alternate forms then please mark N/A on question 4B under the Misc Section.
Approval must be given for the following alternate forms:
DSHS Consent form
BFET Referral
IEP
Participant Reimbursement Form
Participant reimbursement categories have changed. They are:
Books (No CAP Amount) – to include books, supplies, and tools
Clothing ($600 per program year) – to include uniforms, work clothing etc.
Childcare (No CAP Amount) – to include childcare expenses and any medical and dental expenses (this is a work-around until FFY21 when DSHS can add in another PR line)
Housing ($6000 per program year) – to include all Housing and Utilities. No longer suggested limit to 2 months.
Personal Hygiene ($600 per program year) – to include soap, body wash, deodorant, haircuts, etc.
Testing – to include all educational/credential testing, reasonable accommodations, drivers licensing, CDL, background checks, finger printing etc.
Transportation ($1400 per program year) – to include gas cards, bus passes, automobile/bike repairs.

6. Narrative Expectations
BFET requires 100% up-front expenditures to receive 50% reimbursement. Your budget amounts are reflective of the max amount you can bill for, your narrative needs to tell us where the total amount (100%) of funds is coming from and how you are leveraging.
Know what we expect:
Salaries, Wages & Benefits – include a breakdown of ALL positions and titles, FTE/and or wage amounts
Tuition – include number of students, cost per, and the sources you will leverage.
Participant Reimbursements – for each category you offer, include number of students, cost per, and the sources you will leverage.
Salaries and Benefits – must be unique to BFET. You cannot bill for this expense if the position does not provide services that are unique to the BFET student/program. This information should match what is in your BFET budget workbook on the Detail Worksheet Tab
Tuition –
PR - this information should match what is in your BFET budget workbook on the PR Tab

7. Questions Program Questions:
Jennifer Dellinger, Workforce Education Administrator /
Fiscal Questions:
Susan Wanager, Policy Associate /
Michele Rockwell, Contracts Specialist /
OGMS, OBIS, & Invoicing Questions:
Dylan Jilek, Program Assistant /
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