1. Obtaining & Retaining Funds for RWS Schemes from Outside Sources
Presents by
Eng. Dhammika Gunasekara
Rural Water Supply Unit
Kegalle

2. Key areas to be Discussed
a). Sources of Funds ( C.B.O, C.W.T, Governments,
Special Programs, Other Organizations )
b). Feasibility Study (Area, No of Connections, Source,
Quality, Quantity, Electricity, Social / Environmental
matters )
c). Preparation of Estimates Using NWS&DB Rate
books, market rates and our guidelines ( important )
d). Sending Tentative Estimates to relevant parties
( Original Estimates and Absorbed one )
e). Sending cheques to Head office and bringing back
funds for payments ( Clarification of Over Heads )

3. Key areas………………….
f). Tender Preparation and Authorization from relevant
Sections / organizations for contract awarding
( Performance certificates etc. )
g). Payments ( Suppliers, Bills, Interim Payments, Services
h). Release Retention, Paying back the balance funds.
i). Preparation of Final Report.
j). Commissioning and Officially Handing over.

4. Investigation Charges ( % ) Institutional Charges ( % )
a) Estimates for New Rural Water Supply Schemes ( Program and the period is fixed Such as Deyatakirula / Gama Neguma )
Key role
Partner
Preparation of Rates
Investigation Charges ( % )
Board Over Heads ( % )
Institutional Charges ( % )
Contingen cies ( % )
Price Escalation ( % )
VAT ( % )
Requestor
Government
Board rates % Contractor Over Head 20 10 12
Investor
Technical Support
NWS&DB
Contractor
Community Organization recommend by ds
User
Community

5. Investigation Charges ( % ) Institutional Charges ( % )
b) Estimates for New Rural Water Supply Schemes ( Program and the Time period is not scheduled )
Key role
Partner
Preparation of Rates
Investigation Charges ( % )
Board Over Heads ( % )
Institutional Charges ( % )
Contingen cies ( % )
Price Escalation ( % )
VAT ( % )
Requestor
Government / Non Government
Board rates % Contractor Over Head 20 10 12
Investor
Technical Support
NWS&DB
Contractor
Community Organization recommendeby Ds
User
Community

6. c) Estimates for Community Water Trust Activities
Key role
Partner
Preparation of Rates
Investigation Charges ( % )
Board Over Heads ( % )
Institutional Charges ( % )
Contingen cies ( % )
Price Escalation ( % )
VAT ( % )
Requestor
C.B.O
Board rates % Contractor Over Head 5 10 12
Investor
CWT
Technical Support
NWS&DB
Contractor
User
Community

7. Investigation Charges ( % ) Institutional Charges ( % )
d) Estimates for Rehabilitation / Repairs / Development works of R.W.S Schemes under operation ( Program and the Time period is fixed )
Key role
Partner
Preparation of Rates
Investigation Charges ( % )
Board Over Heads ( % )
Institutional Charges ( % )
Contingen cies ( % )
Price Escalation ( % )
VAT ( % )
Requestor
Government
Board rates % Contractor Over Head 05 10 12
Investor
Technical Support
NWS&DB
Contractor
C.B.O
User
Community

8. Investigation Charges ( % ) Institutional Charges ( % )
e) Estimates for Rehabilitation / Repairs / Development works of R.W.S Schemes under operation ( Program and the Time period is not Sheduled )
Key role
Partner
Preparation of Rates
Investigation Charges ( % )
Board Over Heads ( % )
Institutional Charges ( % )
Contingen cies ( % )
Price Escalation ( % )
VAT ( % )
Requestor
Government
Board rates % Contractor Over Head 05 10 12
Investor
Technical Support
NWS&DB
Contractor
C.B.O
User
Community

9. Investigation Charges ( % ) Institutional Charges ( % )
f ) Estimates for Rehabilitation / Repairs / works of R.W.S Schemes under operation ( Pipe lines shifting of RDA Roads etc. )
Key role
Partner
Preparation of Rates
Investigation Charges ( % )
Board Over Heads ( % )
Institutional Charges ( % )
Contingen cies ( % )
Price Escalation ( % )
VAT ( % )
Requestor
C.B.O
Board rates % Contractor Over Head 15 10 12
Investor
Government / RDA
Technical Support
NWS&DB
Contractor
User
Community

10. g ) Estimates for Out Side Organizations ( Garments factories etc. )
Key role
Partner
Preparation of Rates
Investigation Charges ( % )
Board Over Heads ( % )
Institutional Charges ( % )
Contingen cies ( % )
Price Escalation ( % )
VAT ( % )
Requestor
Organization
Board rates % Contractor Over Head 15 05 10 12
Investor
Technical Support
Contractor
User

11. ISSUES
a).Difficult to Support for Large RWS Schemes by the Unit (Technical, Financial and Tender Limitations ) b). RWS Capacity and Resources are not sufficient to implement higher number of schemes ( > 05 Schemes ) at one time ( Supervisions limitations etc.) c). Limitations of financial authority of the RWS unit for Purchasing, Payments( Depend on others ) d). Delay and less attention to RWS activities compared to O&M works of NWS&DB. e). Financial Restrictions, Rules, Circulars

12. Recommendations
a) Identifications of the Capacity of the RWS Unit before attending new works. b). Strengthening the RWS Units and increase the authority level of RWS Unit. c). Relaxations of Some financial rules In case of RWS Activities.( Giving Overheads components for RWS Units for their works )

13. Thank You