2. Office 2010: Whats new 57th Annual Conference and Exhibits March 6 - 9, 2012 Hershey Lodge and Convention Center, Hershey, Pennsylvania Wednesday 3:15 – 4:15 pm Tracy Leed Magargle M.Sc. PRSBO CCIU #24

3. Many global changes enacted: the Ribbon user interface now the default for all applications Office applications: New features added to the individual applications Enhancements streamline common tasks & make existing tools more powerful Web apps and online document sharing: available at Office Live Workspace This release delivers significant improvements to the software suite! 03/04/20122

4. Global Changes Universal Ribbon interface New Backstage View Improved Paste preview & Photo editing tools Built in PDF Writer Revamped print dialog New screenshot tool Protected view Additional themes – 20 in Office 2007 40 in Office 2010

5. Global Changes Ribbon graphical user interface Introduced in Office 2007: replaces menu and submenus Ribbon contains the set of commands for working in a document Ribbon groups buttons for common tasks in tabs In Office 2010 found across all applications including Outlook, OneNote, and SharePoint. 03/04/20124

6. Ribbon interface enhanced Default color changed from blue to gray Office button replaced with file tab: file tab color unique to specific program (excel-green, word-blue etc.) 03/04/20125

7. New options available for customizing ribbon including exporting to other applications New option to minimize ribbon 03/04/20126

8. Global Changes: Backstage view New Backstage view - manage your documents and information about the documents New one stop location to create, save, and send documents inspect documents for hidden metadata or personal information set options such as turning on or off AutoComplete suggestions, and more 03/04/20127

9. Global Changes: Paste preview Significant improvement to the copy and paste functions Preview how content will appear depending on the paste choice selected. With object highlighted, user hovers mouse over each option for immediate preview of the effect using the option selected 03/04/20128

10. Global Changes: Photo editing tools Enhanced tools available on the Ribbon User selects a photo or picture placed on a document Format tab appears Format tab contains tools for a variety of editing options with instant preview 03/04/20129

11. Global Changes: Built in PDF Writer Available in all Office applications Built in PDF writer allows users to save documents in PDF format with one click Third party add-on no longer needed 03/04/201210

12. Global Changes: Revamped print dialog Print dialog completely reworked User tweaks printer settings such as page margins and is able to preview changes side by side 03/04/201211

13. Global Changes: New screenshot tool Built in Screen capture is a screen clipping utility allows for quick capture of any area of desktop screen and inserts them directly into the document 03/04/201212

14. New features added to the individual applications 03/04/201213 New features Navigation Pane – search and much more Added special effects New tool for screenshots Improved document sharing

15. Useful additions: Sparkline's – small cell sized charts embedded in worksheet aside data for quick visual representation of data Improved conditional formatting New tools for sharing data including people working on the same document at same time New slicers, macro buttons that allow you to filter the data in a pivot table with one click. New features added to the individual applications 03/04/201214

16. 03/04/201215 New features added to the individual applications Access 2010 New built-in templates customize as needed New Application Parts – modular components: prebuilt Access components for common tasks Conditional formatting with data bars Manage conditional formatting rules from a single intuitive view Office themes now included: improves formatting, coordinate numerous database objects in few clicks Enhanced expression builder: uses IntelliSense to simplify formulas and expressions and reduce errors Revamped macro designer: intuitive for creating complex logic extending database application New Access Services on Microsoft SharePoint Server 2010 connects your Access databases to the web with new web databases

17. Improved video editing features built directly into the application New useful option to embed videos from online sites including YouTube Improved animations which are easy to find via the Ribbon Custom animation feature for easier edits & new 3D transitions New animation painter to apply animation across multiple slides New screenshot tool Broadcast a presentation without setting up a Web meeting Single document interface- each presentation has its own window Convert presentation to a video Sections – new way to organize slides Transition improvements - also a new ribbon New features added to the individual applications 03/04/201216

18. New features added to the individual applications Features added to assist with e-mail overload: New ribbon interface New Quick Steps: little macros simplify tasks: speeds up mail handling Conversation view: groupings for improved message threading Feature to reduce email clutter with the ability to clean up a conversation, deleting all unnecessary text in long e-mail threads Mail tips that assist user with warnings, works with Exchange only Social connection with SharePoint. Third party add-on available, Xobni, grabs information from social networking sites about people your communicating with and places it in Outlook 03/04/201217

19. New features added to the individual applications Highlights from other Office apps Publisher – desktop publishing application Templates easier to edit Improved type handling: ligatures, small caps, and other kinds of type OneNote- application for keeping track of notes and other data in other formats Improved power: New side notes feature allows user to write note while using other application; note auto saves to OneNote Improved ease in capturing and copying information to OneNote Improved navigation through notebooks Improved search feature 03/04/201218

20. Web apps & online document sharing The significant changes in the new versions is the ability to use the them on the Web Word, Excel, PowerPoint,and OneNote are now on the Web You may now Create, Edit, Save Office Docs via the Internet 03/04/201219

21. Office 2010: Web Apps More flexibility Work anywhere with the lightweight Web browser versions of Word, PowerPoint, Excel and OneNote Access documents from virtually anywhere and preserve the look and feel of a document regardless of gadget What improvements come with Web Apps? 03/04/201220

22. More collaboration options: Collaborate with co-authoring Word 2010 Excel 2010 PowerPoint 2010 OneNote 2010 Office 2010: Web Apps What improvements come with Web Apps? 03/04/201221

23. Office 2010: Web Apps Transform your ideas with video and picture editing & broadcast capability in PowerPoint 2010 What improvements come with Web Apps? 03/04/201222 Broadcast your ideas & documents

24. Office 2010: Web Apps Save your document to the web Share your documents using the new Backstage view What improvements come with Web Apps? 03/04/201223 Broadcast your ideas & documents

25. Office 2010: Web Apps 03/04/201224 The Office 2010 Web applications are available to anyone with a free Windows Live account Windows Live account will allow you to create, edit, and share existing documents with others. You'll also be able to store documents online to a free Windows Live SkyDrive account SkyDrive grants 25.0 GB of free space for storage If you use Hotmail, Messenger, or Xbox LIVE, you already have a Windows Live ID. If not, you can create a Windows Live account to access services the web based applications and SkyDrive. The Office 2010 Web applications are available to anyone with a free Windows Live account Windows Live account will allow you to create, edit, and share existing documents with others. You'll also be able to store documents online to a free Windows Live SkyDrive account SkyDrive grants 25.0 GB of free space for storage If you use Hotmail, Messenger, or Xbox LIVE, you already have a Windows Live ID. If not, you can create a Windows Live account to access services the web based applications and SkyDrive.

26. Microsoft Word Web App Scaled down functionality using the common ribbon interface Create, edit, and save Word documents Add tables, bullets, and styles to Word documents This browser-based version of Word has AutoCorrect and background spelling checker 03/04/201225

27. Microsoft Word Web App Auto save feature Share with others Download to local computer 03/04/201226

28. Microsoft Excel Web App 03/04/201227 User may create, edit and, save Microsoft Excel workbooks via Web browsers Multiuser co-authoring -- more than one person can edit data at the same time Use the same Excel formulas online and in the full version of the program

29. Microsoft Excel Web App 03/04/201228 Embed workbook on a blog or site Share with others to view and edit

30. Microsoft PowerPoint Web App 03/04/201229 Create & edit presentations from the Web -- including the ability to pick a theme and slide layout. Add animations Use In-browser and full-screen Slide Show views Autocorrect, spelling checker, and auto-numbering/bulleting and undo/redo Insert pictures, charts, and tables into existing PowerPoint presentations

31. This version is packed with features to benefit most users Added ability to work from anywhere as well as collaborate with others with documents is outstanding Improved features in the applications streamline routine tasks Overall this release is packed with some incredible features which bring more efficient ways to be productive, quickly, with flexibility. 03/04/201230

32. Time to explore 03/04/201231

34. Global Change: Customize Ribbon 03/04/201233 Two methods: File Tab - Options Or Point and right click at any ribbon Two methods: File Tab - Options Or Point and right click at any ribbon Modify existing order of tabs Remove tab Modify what appears on ribbons –Within a tab – can add/remove items such as groups (can not change group content) Make own custom ribbon: Add new tab: add items to new tab Restore ribbon default with reset option Export and import customized ribbon to other Office Applications

35. Global Change: Backstage View 03/04/201234 All the behind the scene tasks in one location Create, save, and send documents` Inspect documents for hidden metadata or personal information- supports sharing options Set options such as turning on or off AutoComplete suggestions, and more Available from the new File tab

36. Global Change: Backstage View 03/04/201235 Default open – info- specifics on the document Recent display last 20 workbooks New -select new or template Print and print preview Save and send options to share file with others including file extensions Help – various options available Options – displays programs options dialog box Click file tab to close backstage view

37. Global Change: Improved paste preview 03/04/201236 Default open – info- specifics on the document Recent display - last 20 workbooks New -select new or template Print and print preview – live preview Save and send options to share file with others including file extensions Help – various options available Options – displays programs options dialog box Click file tab to close backstage view

38. Global Change: Improved paste preview 03/04/201237 New to Office 2010 Allows you to hover over paste options and have a Live preview before apply Copy information than Right click where you want information to appear; hover over paste options and view the preview of the option To see all the paste options move to paste special in shortcut menu Click on pulled down area on Paste area on Home tab

39. Global Change: Photo editing tools 03/04/201238 With picture selected, right click Format tab highlighted at top Photo editing menu appears

40. Global Change: Built in PDF Writer 03/04/201239 ex Built in PDF writer come with a variety of

41. PDF- portable document format easier to share information Options available: open file after publishing check box – selected by default, installed PDF reader required Print quality options Options button- more definitions for PDF After naming file and selecting location click publish button

42. Global changes: Revamped print dialog 03/04/201241 Live preview of layout when options changed

43. Global Change: New Screenshot Tool 03/04/201242 Located on the Insert Tab: displays all available open windows Select window desired by highlighting it, than click screen clipping to insert

44. Exploring Word 2010 03/04/201243 New features Navigation Pane: document map – search and much more New formatting tools More smart art Added special effects New tool for screenshots Improved document sharing – can see when someone is working on the document

45. Sparkline's – small cell sized charts embedded in worksheet aside data for quick visual representation of data Improved conditional formatting New tools for sharing data including people working on the same document at same time New slicers, macro buttons that allow you to filter the data in a pivot table with one click. Exploring Excel 2010 03/04/201244

46. Excel 2010 – Sparklines visualize trends beside data Insert tab – Sparklines group 03/04/201245 Select the Sparkline option desired Dialog box appears to: Select data range And Location Click OK when finished

47. Excel 2010 – Conditional Formatting 03/04/201246 1.New choices including data bars 2.New option to apply multiple rules on top of each other Located on Home Tab; Styles group

48. 03/04/201247 Exploring Access 2010 New built-in templates customize as needed New Application Parts – modular components: prebuilt Access components for common tasks Conditional formatting with data bars Manage conditional formatting rules from a single intuitive view Office themes now included: improves formatting, coordinate numerous database objects in few clicks Enhanced expression builder: uses IntelliSense to simplify formulas and expressions and reduce errors Revamped macro designer: intuitive for creating complex logic extending database application New Access Services on Microsoft SharePoint Server 2010 connects your Access databases to the web with new web databases

49. Improved video editing features built directly into the application New useful option to embed videos from online sites including YouTube Improved animations which are easy to find via the Ribbon Custom animation feature for easier edits & new 3D transitions New animation painter to apply animation across multiple slides New screenshot tool Broadcast a presentation without setting up a Web meeting Single document interface- each presentation has its own window Convert presentation to a video Sections – new way to organize slides Transition improvements - also a new ribbon Exploring 03/04/201248

50. References Whats new Office 2010: http://office.microsoft.com/en-us/products/whats-new-in-office-2010- FX102459418.aspxhttp://office.microsoft.com/en-us/products/whats-new-in-office-2010- FX102459418.aspx http://www.pcworld.com/article/168292/office_2010_a_complete_overview_of_whats_new.html http://www.pcworld.com/article/168277/office_2010_most_innovations_are_online.html?tk=rel_news http://www.techrepublic.com/blog/10things/10-cool-features-to-look-forward-to-in-office-2010/900 http://www.labnol.org/software/microsoft-office-2010-review/11132/ Microsoft video – Word2010 Whats new http://www.youtube.com/watch?v=9CSq-jG2sM8http://www.youtube.com/watch?v=9CSq-jG2sM8 Clip Training: Top 25 new features in Office 2010 http://www.youtube.com/watch?v=fu-b3rlcWyEhttp://www.youtube.com/watch?v=fu-b3rlcWyE Microsoft video – Excel 2010 Whats new http://www.youtube.com/watch?v=m42ZsaXmqVIhttp://www.youtube.com/watch?v=m42ZsaXmqVI Microsoft video – Outlook 2010 Whats new http://www.youtube.com/watch?v=u5_GrWyicZ8http://www.youtube.com/watch?v=u5_GrWyicZ8 Microsoft video – PowerPoint 2010 Whats new http://www.youtube.com/watch?v=_TJ1X_bl42Unew http://www.youtube.com/watch?v=_TJ1X_bl42U MSDN whats new in office 2010 and sharepoint 2010 http://blogs.msdn.com/b/erikaehrli/archive/2009/07/14/what-s-new-in-office-2010-and-sharepoint- 2010-technical-preview-post.aspx http://blogs.msdn.com/b/erikaehrli/archive/2009/07/14/what-s-new-in-office-2010-and-sharepoint- 2010-technical-preview-post.aspx How to customize the ribbon includes a video demo: http://office.microsoft.com/en-us/project- help/video-customize-the-ribbon-HA101850352.aspxhttp://office.microsoft.com/en-us/project- help/video-customize-the-ribbon-HA101850352.aspx Access 2010: http://office.microsoft.com/en-us/access-help/what-s-new-in-microsoft-access- HA010342117.aspx#_Toc256590994 http://office.microsoft.com/en-us/access-help/what-s-new-in-microsoft-access- HA010342117.aspx#_Toc256590994 http://technet.microsoft.com/en-us/library/cc179181.aspx 03/04/201249