1. E-Registration Technical Requirements
This presentation lasts approximately 25 minutes.
It is narrated. You will need speakers, and if you are in a public space, please use headphones.
Please wait until each slide’s narration is over before you click on any link. Once you close the link, the presentation will continue automatically. All links referenced throughout are provided at the end for your convenience.

2. E-Registration

3. “Information by Visa Category”
Location and Contact Information
Welcome to Duke Visa Services (DVS)
Visa Services website:
Show: webpage
Explain:
Office Address and phone number
Staff Directory – who is your advisor?
Click
“Information by Visa Category”
to find the current information on the F-1 and J-1 Student Visa Categories.

4. DVS Advisors The DVS Advisor list can be found on our public website
DVS Advisor
NOTE: Graduate student advising is spread across the entire DVS advising staff. If you do not know who your DVS advisor is, please call our office.

5. Documents Required for Registration
Passport
Visa Stamp (in Passport)
I-94 arrival record (
I-20 (F-1 students)
DS-2019 (J-1 students)

6. Passport

7. Visa Stamp
F-1 or J-1

8. I-94: Air & Sea travelers https://i94.cbp.dhs.gov D/S F-1
D/S = Duration of Status.
D/S
Your I-94 must indicate “F-1” for students entering the U.S. on an F-1 visa; “J-1” for students entering on a J-1 visa, etc.
F-1

9. CBP Admission Stamp on Passport
Date of entry into the U.S.
Class of admission
Admitted Until D/S = Duration of Status

10. I-20 Program of Study: Educational Level Major I Major 2
Educational Level Major I Major 2
Master’s Statistics, General None
Normal Program Length Program English Proficiency English Proficiency Notes
21 months Required Student is Proficient
Program Start Date Program End Date
19 August May 2016

11. Page 2 of the I-20
Travel signature valid for one year

12. DS-2019 Show travel signature From (mm-dd-yy): 10-31-2015
3. Form Covers Period:
From (mm-dd-yy):
To (mm-dd-yy):
Show travel signature
Travel Signatures

13. Grace Periods
60 days for F-1 Students
30 days for J-1 Students

14. SEVIS E-Registration Form
Sample:
After completion, print the form and bring to DVS.

15. Maintaining Visa Status
Stay enrolled full-time
No employment (on or off-campus) until after authorization confirmed by DVS
Must report in ACES (now called DukeHub) any address change within 10 days of any move. (Local Residence/Residence Hall and International – non U.S.A.)
Rights and Responsibilities of Students in F-1 and J-1 Status
Describe ACES address reporting
Explain the webpage Rights and Responsibilities:
Address Reporting (ACES account)
Full-time Enrollment (defined by academic program)
Transfer Out of Duke (work with DVS advisor on timing)
Employment (do not start until cleared by DVS)
Travel (always carry valid visa documents)
Need to get the webpage fixed to delete the word “THE” from the title of this document.

16. Employment Opportunities
On-Campus Employment
Off-Campus Employment
Curricular Practical Training (F-1 Students)
Optional Practical Training (F-1 Students)
Academic Training (J-1 Students)
On campus, 19.9 hours per week during school semester.
Explain only that CPT/OPT/AT typically are used during summer and post-graduation. Students will want to review information first and then speak with an advisor about their options. All forms of work authorization require careful planning and timely filing.
DVS representatives come to different schools to provide information sessions.
Claudia to combine 2 slides
Want to volunteer?
Please read the following information and contact your DVS advisor.
Volunteers

17. Travel Outside of the U.S. Valid Passport
Valid U.S. Visa Stamp for Reentry
Valid I-20 or DS-2019 with updated travel signature
During program, always enter in correct status
Link to Travel page on website – Done . cd
Claudia to split pages btw out and in US – Done . cd

18. Travel
Inside the U.S.
Must have visa documents with you

19. Social Security Number and Driver’s License
You must complete registration with DVS before applying for a Social Security Number or a NC Driver’s License.
For Social Security Number:
F-1 students only eligible if approved for employment.
J-1 students eligible without employment.
When eligible, students must present to Social Security Administration:
Verification letter (visa status/job) issued by DVS
Required supporting documents
Trips to SSA occur every Wednesday at 10 a.m. Please arrive at International House by 9:45 a.m.
For Social Security Number and Driver’s Licenses:
WAIT 10 business days after entering the U.S. and registering with DVS before applying.
Call Ihouse, when will they know of SS dates in August

20. Personal Integrity
Always provide truthful responses to Consular, Immigration, DVS, and University representatives
Ensure visa documents have been signed by authorized DVS personnel
Understand your responsibilities outlined in your academic program’s Honor Code
Note: Honor Code violations can result in forfeiture of your ability to apply for post-degree work authorization and/or cancellation of your F-1 program.

21. Dependents F-2 dependents
Eligible to enroll in part-time classes/programs for credit
Not eligible for work authorization
J-2 dependents
Eligible to enroll in full-time classes/programs
Eligible to apply for J-2 Work Authorization

22. International House International House website Explain:
Finding other webpage through DVS main page
I-House
SS – rides on Wed
Taxes
Cultural programing

23. Final Checklist
To finalize the E-Registration process you are required to bring the following items to Duke Visa Services:
Your ORIGINAL visa documents.
Your completed Registration Form.
Signed Acknowledgement Form.
J-1 students only, the completed J Health Insurance Form.
If you are a non-Duke sponsored J-1 Student (i.e. Fulbright, IIE, AMIDEAST, etc.) you must schedule an appointment with your DVS advisor directly to complete your registration.
The forms can be found on the “Forms and Documents” page of our website:
Duke Visa Services Office
Directions:
Hours of Operation: Monday through Friday, between 8:30am and 4:30pm
Address: Smith Warehouse, Bay 7, 1st Floor
114 S. Buchanan Boulevard
Durham, NC 27701
The US Department of Homeland Security will not know of your arrival until after you have physically reported to DVS with the above documents.

24. Helpful Links Duke Visa Services https://visaservices.duke.edu/
DVS Advisor List
Rights and Responsibilities of Students in F-1 and J-1 Status
Curricular Practical Training (F-1 Students)
Optional Practical Training (F-1 Students)
Academic Training (J-1 Students)
Volunteer
Travel Outside of the United States
J-2 Work Authorization
International House