1. e-Bourgogne platform : a Regional shared eGovernment
Moscow, 04/04/ 2007
Martine Vandelle
Vice President, Burgundy Regional Council

2. AGENDA
Overview of the platform
Organisational model
Keys for success

3. Mainly a rural territory
Burgundy key figures
Mainly a rural territory
Population : (1)
Communes : 2045
Départments: Côte d’Or, Nièvre, Saône et Loire, Yonne
Surface : km2 of which 30% is forest
Companies : (2)
Manufacturing ( 12%), Construction ( 14%), Retail ( 28%) et Services ( 45%)
10 employees and more ( 9%), 500 employees and more ( 0,05%)
1 - estimate INSEE 2003
2 - estimate INSEE 2004

4. Missions of e-Bourgogne platform
Project missions :
Develop and run a shared services platform for Burgundy LA’s and LLE’s
Fully support the change management process.
Design and deploy a comprehensive education plan for the whole Region.
Partnerships :
All Burgundy LA’s and local legal entities (LLE’s).
The french government (ADAE, DGME, DGCP, DGCL), and the local gouvernement service représentatives, the Caisse des Dépôts (first national public financing structure)
Chambers of commerce, professional branches and institutions.
Users associations.
Goals for Burgundy territory
Develop attractiveness and competitiveness of Burgundy territory
by modernisation of local public services
for citizens, businesses, associations and public agents.
No citizens, no SME’s, no LA’s left behind in Information Society.
With full respect for the identity of each member (LA's and LLE's)

5. Burgundy : snapshot of local entities
Local authorities (LA’s) and local legal entities (LLE’s) : sharing is a must
Types Nb
Agents
Agents/LA
Conseil régional 1
306
Conseils généraux 4
4 832
Communes de moins de 500 habitants
1 475
4 333 3
Communes de 500 à 999 habitants
312
2 403 8
Communes de à moins de habitants
191 23
Communes de à moins de habitants 46
5 180
113
Communes de à moins de habitants 7
1 733
248
Communes de plus de habitants 9
9 854
1 095
CCAS -
2 302
Intercommunalité (CC, CA et Syndicats)
380
3 868
Services départementaux d’incendie (SDIS)
1 191
OPHLM 12
2 232
Autres établissements publics
704
Autres organismes
1 240
TOTAL Local Entities
40 542
LA’s
LLE’s

6. E-Bourgogne platform : 3 first operational services
Three services aligned with dematerialisation and interoperability
E-Procurement (eTendering) platform (since January 1st 2005)
A single address for all Regional public tenders.
A shared workspace for all public buyers
A secured workspace – vault – for all businesses
Information services on RFP’s and RFI’s and alerts.
Single entry for enterprises financial grant application (since January 1st 2006)
A one stop shopping
Transparent management of enterprises requests for grants.
On line monitoring of entrerprises request process.
Information services for businesses (OSEO)
Dematerialisation services LA’s to G (2nd half of 2006)
Helios : dematerialisation of procurement tenders attached financial documents
Actes : dematerialisation of LA’s decisons and meeting reports (legal control)

7. eBourgogne Procurement delivered services
Pubic purchasing Observatory
Electronic archiving
Regional procurement
platform
Procurement tutorial
Puchasing execution

8. Regional procurement platform
Publishing Tenders : RPP’s RFI’s
for all Burgundy entities
Regional procurement
platform
Management of electronic responses
Management of tender commissions
Production of Scorecards
Group orders
Knowledge Sharing between purchasers
Working space sharing

9. 1309 public entities are sharing eProcurement Regional platform
Actual results since 2004
Measurements (eProcurement platform) as today
« Public entities » side
Since January 1st 2005, about on line RFP’s :
1/3 formal RFP’s
2/3 « MAPA »
Average inventory of on line inquiries is 500.
600 LA’s are using the eProcurement platform.
« Businesses » side
7 500 enterprises are registered to alert services, 250 use certificates.
loadings of RFP’s of which 50% are formal RFP’s : 10 loadings per RFP.
2 500 electronic responses of which 500 to formal RFP’s (implying electronic signature), increasing since last two months.
> 4 millions of sheets of papers saved, which represents 1 ha de forest
1309 public entities are sharing eProcurement Regional platform

10. AGENDA
Overview of the platform
Organisational model
Keys for success

11. Legal structure of governance
Governance Vision
Legal structure of governance
Objectives : Gouvernance of LA’s and LLE’s. Mutualisation and sharing.
Région
Departments
Communes
LLE’s
Contractual relationships with service suppliers
Objectives : respond to expectations, industrial performance, reduce costs
eBourgogne
operational
platform
CP(PPP) MP
GIP …
Financial
entity …
GIP = Public consortium
Options : CP(PPP), MP

12. A shared platform managed by a common entity (GIP)
Organisation
A shared platform managed by a common entity (GIP)
Individuals
Businesses, professionals,
State
Public
administrations central
and
local
Operational
Structure e-Bourgogne
Local
authorities
Burgundy
GIP
Public holding
Associations
Civil servants
Goals
Improve
relationship with State
Improve relationships with users

13. Competence center and services for education and eLearning
Organisation
3 basic pilars
Shared technical platform (factory)
Shared services
e-Bourgogne Services
e-Bourgogne factory
e-Campus
Competence center and services for education and eLearning

14. General Architecture Overview
Civil servants,
agents
Individuals, citizens
Associations
Businesses, professionals
Front-Office
Call
centers
Shared platform
Back-Office
Services
of State
Trust
3dr party
Services
partners
Archiving
3rd party

15. AGENDA
Overview of the platform
Organisational model
Keys for success

16. A holistic approach : 10 keys
Keys to success
A holistic approach : 10 keys
Develop a shared vision and shared values
Get commitment from top political executives in the Region
Keep going to LA’s and convince, coach and educate
Build a legal governance structure that resists to political changes and embraces critical mass of LA’s and LLE’s
Respond to LA’s and LLE’s expectations. Build an on-going panel.
React to changes in legal framework (eg eTendering)
Start by a service application where economy of scale is crystal clear, demonstrate benefits of mutualisation and get critical mass of users before going to next application
Develop a FO-BO model; leave FO personalisation to LA’s and LLE’s.
Use Open Source and interoperability frameworks; adhere to national standards (e-bourgogne best french laureat for using Open Source application – Lutèce d'Or 2006)
Benchmark at national and international levels. Both ways.

17. eProcurement Partnerships with European Regions
PROCURE eBourgogne project is selected as one of 30 eTEN projects
to be launched by the EC and run over next 2 years.
Uddevalla Municipality (Sweden)
Catalonia (Spain Région)
Bretagne (France Region) : eBretagne
Central Bohemia (Czech Republic Région)
Guadeloupe (France oversea Region)