1. Experienced Clerk’s Panel
Wednesday, July 24, 2019

2. Topics of Discussion
1.        Gloria Leija, City Clerk, City of Casa Grande – Presentation on Overview of Nomination Process Offered to Candidates.
2.       Sherry Aguilar, City Clerk, City of Surprise - Elections Communications with Candidates, Mayor & Council, City Departments, different types of  social media during the election process.
3.       Darcie McCracken, City Clerk, City of Goodyear – Succession Planning
Open Discussion - If a candidate makes a request for specific documents, are these documents provided to all candidates? What’s your process.

3. Communication and the Elections Process https://www.youtube.com/watch?v=3FfaPhCKZew&feature=youtu.be

4. Candidate Nomination Process – Casa Grande Formal Presentation
Know your Community Phone-a-Friend

5. Candidate Nomination Process – Casa Grande Formal Presentation
Who do you contact? City Clerk’s Office
Disclosure Statement

6. Candidate Nomination Process – Casa Grande Formal Presentation
Offices to be filled
Mayor
Three Council Seats
Council Meeting Dates

7. Candidate Nomination Process – Casa Grande Formal Presentation
Method used to determine who is elected
Offer an example
City of Surprise method for districts
Qualifications to run for Mayor and Council
Charter City Requirements

8. Candidate Nomination Process
What to include when filing
Nomination Paper
Petition
Financial Disclosure
Statement of Organization
Political signs

9. Elections Communication
Different Types of Communication:
City or Town Newsletter – The Surprise Progress
Notify Me List – Notifications
City or Town Website
City Clerk’s Office – Information Brochure
Social Media – Facebook, Twitter, local newspapers, etc.
Incumbent/Candidate Communications
City Clerk Report at Council Meetings

10. Voter Outreach Displays throughout Community

11. Communication Methods
Facebook/Twitter Posts
Information Center

12. City Clerk’s Office Brochure

14. Candidate and Incumbent Communication
We are not your attorney
We are not your employee
We are not your priest or therapist
We will not take a side
We are your best source of information
Any question that may have a general interest to all candidates will be shared with all

15. Ask the audience
How do you address candidate questions?

16. 50-50 Raise your hand if you include others in your election planning
Raise your hand if you don’t trust anyone to help you

17. Who do you trust?

18. Building Trust
When asked a question - you don’t have to answer immediately (most of the time)
Take the time to get the correct answer
Share the answers with staff (FAQs)
Have staff sit in when you have the important conversations

19. No woman (or man) is an island
Build your team – even if it’s a team of one
Share your FAQs with other departments to ensure the same message is being delivered

20. You are not alone!!!!
Phone a Friend (don’t use listserve for sensitive questions)
Ask the audience (without shopping around for an opinion)
50-50 – What works for you and your community

21. When it’s done - Celebrate!