1. 4-H Club/Unit Finance Training
Our categories for the day are……

2. Making a List & Checking it Twice

3. Oh NO…IRS?!

4. Fundraising Flubs

5. Whoa. That’s Pretty Official!

6. Holding the Purse Strings

7. Potpourri

8. Making a List & Checking it Twice
Holding the Purse Strings
Potpourri
OH NO …IRS?!
Fundraising Flubs
Whoa. That’s Pretty Official!
$100
$100
$100
$100
$100
$100
$200
$200
$200
$200
$200
$200
$300
$300
$300
$300
$300
$300
Round One should contain one “Daily Double” question. To insert the “Daily Double Screen”, follow these steps:
1. Select the desired button on this slide by clicking on it.
Click on SLIDE SHOW  ACTION SETTINGS
Make a note of which slide the HYPERLINK is currently set to.
In the “Action Settings” dialogue box, change the HYPERLINK to “Daily Double Round 1”.
Click OK
6. Now go to Slide “Daily Double Round 1” in this presentation, and follow the directions in the “Notes” section
$400
$400
$400
$400
$400
$400
$500
$500
$500
$500
$500
$500

9. This document is given to any individual, business, or group
who makes a donation to a
4-H Club/Unit.

10. What is an official receipt?

11. financial institution.
A number each 4-H Club/Unit should have, whether or not they have funds in a
financial institution.
1-200

12. Employer Identification Number (EIN)?
What is an
Employer Identification Number (EIN)?
1-200A

13. A number that should NOT be associated with a 4-H Club/Unit checking or savings account.
1-300

14. 1-3A
What is a
Social Security
number?
1-300A

15. A duplicate system is required for this account.
1-400

16. What is a checking account?

17. Along with a list of receipts, each 4-H Club/Unit should
1-500
Along with a list of receipts,
each 4-H Club/Unit should
keep a list of these.

18. 1-5 A
What are expenses?
1-500A

19. 4-H Clubs/Units are exempt
from paying this on
income received.
2-100

20. 2-1A
What are federal taxes?
2-100A

21. If your 4-H Club/Unit’s annual gross receipts are less than
$50,000, you fill out this
by May 15 every year.
2-200

22. What is an IRS 990 e-Postcard?

23. 2-300
4-H Clubs/Units should not make a practice of using this number to make purchases for club/unit activities.

24. What is a Purdue Extension County
office state sales tax exempt number?
2-300A

25. If an individual donates money to a 4-H Club/Unit,
what can they then do,
according to the IRS?
2-400

26. 2-4A
What is deduct their contribution? (after consultation with their professional tax advisor)
2-400A

27. This document provides proof of a 4-H Club’s authorization
to use the 4-H name and emblem.
2-500

28. 2-5A
What is a 4-H Charter?
2-500A

29. This person will approve county fundraisers for
4-H Clubs/Units
in advance.
3-100

30. Who is the County 4-H Extension Educator?

31. Guidelines for the use of the
4-H Name and Emblem
in fundraising
can be found here.
3-200

32. National Institute of Food & Agriculture
What is the
National Institute of Food & Agriculture
(NIFA) website?
3-200A

33. Under no circumstances should the 4-H Name and Emblem
be used for these types of fundraisers.
3-300

34. What are games of chance (including BINGO)?

35. The amount of income that can be received in a given year
3-400
The amount of income that can be received in a given year
in a 4-H Club/Unit’s
financial accounts.

36. What is no limit/unlimited?

37. For this purpose, official written receipts should include
source of funds
(i.e., car wash, candy sales),
the date,
and name of person from whom funds were obtained.
3-500

38. What is back-up documentation for bank deposits?
(also acceptable: part of 4-H Club/Unit’s financial records)
3-500A

39. 4-H Clubs/Units in the name of
Funds raised by
4-H Clubs/Units in the name of
4-H belong to this group.
4-100

40. 4-1A
What is 4-H?
4-100A

41. This word should appear as the
first word of a 4-H Club/Unit’s EIN application form,
and on its financial accounts.
4-200

42. 4-2A
What is 4-H?
4-200A

43. The address that is recommended for use for all EIN transactions with the IRS.
4-300

44. What is the Purdue Extension County office address?

45. Each 4-H Club/Unit treasurer, with guidance from an adult volunteer, is required to submit this report to the Purdue Extension County office each year?

46. What is the Annual 4-H Unit/Club Financial Report?

47. Each 4-H Club/Unit is required to submit financial paperwork to the Purdue Extension County office for this purpose every five years.
4-500

48. What is a financial review or audit?

49. The person responsible for collection, accounting, and distribution of 4-H Club/Unit funds.
5-100

50. 5-1A
Who is the Treasurer?
5-100A

51. The age at which some financial institutions require for an individual to be a signatory on a financial account.
5-200

52. 5-200A
5-2A
What is at least 18?

53. Purdue Extension/Indiana 4-H does not permit the use of these by 4-H Clubs/Units in their financial transactions.
5-300

54. 5-3A
What is a Debit Card?
5-300A

55. A written plan approved by the 4-H Club/Unit to determine
how money will be
obtained and spent.
5-400

56. 5-4A
What is a budget?
5-400A

57. If a 4-H Club/Unit does not have
If a 4-H Club/Unit does not have
an item listed on an approved budget, what is needed
before payment?
5-500

58. What is approval by the 4-H Club/Unit?

59. If a 4-H Club/Unit’s Charter is revoked or terminated, or a Club/Unit dissolves, all assets transfer here.
6-100

60. What is Purdue Extension County 4-H Program?

61. In addition to regularly-scheduled audits, an audit is also required any time this happens in a 4-H Club/Unit.
6-200

62. What is a change in the adult volunteer responsible for the finances?

63. Aside from a list of financial transactions and contributions received, this list is required to be kept and turned into the Purdue Extension County office annually.
6-300

64. 6-3A
What is a record of 4-H Club/Unit activities? (i.e., 4-H Unit Activity Report Form, calendar of events, etc.)
6-300A

65. When a 4-H Club/Unit changes its address or changes its treasurer, this entity needs to be notified.
6-400

66. What is the financial institution?
(Purdue Extension Office is also an acceptable answer.)
6-400A

67. The date by which a 4-H Club/Unit is required to file all IRS annual Form 990s (including e-Postcards)?
6-500

68. 6-5A
What is May 15?
6-500A

69. Write down how much you want to wager!
Final
JEOPARDY
The category is:
Treasury Purpose
Write down how much you want to wager!

70. This is the purpose of having a treasury in a 4-H Club/Unit.

71. What is “to provide funds to support the activities of members and adult volunteers in their pursuit of educational and community service goals.”

72. THANK YOU FOR PLAYING!

73. How much do you want to wager?
Daily Double Round 1
Daily Double
Question
To Complete the Daily Double Sequence for Round One:
Click on any blue area on the slide that is currently displayed
Click on Slide Show  Action Settings
The Action Settings Dialog Box will be displayed. You will see that the HYPERLINK is currently set to “Slide 8”
Change the HYPERLINK so that it is set to the slide number you made note of previously
Click OK until the Action Settings Dialog Box disappears
Save
Return to Slide 8 and select View  Slide Show.
Test your Daily Double button to make sure it works as you wish it to.
AFTER WAGER CLICK HERE
How much do you want to wager?

74. In which of these locations should 4-H Club/Unit funds be kept
In which of these locations should 4-H Club/Unit funds be kept? Individual’s personal financial account, home, or place of business.

75. What is none of these?