1. Workplace Organization5S
An Introduction to
Workplace Organization
Welcome to the 5S class
Introduce yourself, and have students introduce themselves
Ask them what they hope/expect to get from the class

2. Upon completion of this course, participants should be able to:
Course Objectives
Upon completion of this course, participants should be able to:
Know what all the five S’s mean
Understand the major steps within each stage
Learn key benefits and tips for successful 5S implementation
See examples of 5S applied to different work areas
Practice the 5 steps with an exercise
Upon completion of this course, participants will be able to:

3. 5S/Workplace Organization
The purpose of 5S is to provide an organized work environment where everything has a place, is in its place, and is ready for use
Sort (Seiri)
Simplify (Seiton)
Shine/Sweep (Seisou)
Standardize/Stick (Seiketsu)
Sustain (Shitsuke)
5S Workplace organization is often thought of as the foundation for Lean Implementation. It helps open employees’ minds to change and Lean principles. It also helps provide open floorspace prior focusing on flow with other lean tools.
Stress and describe how 5S is much more than housekeeping. Workplace organization is a way to reduce stress and improve productivity.
5S is more than just “spring cleaning”

4. What are other benefits you can think of?
Reduce errors
Using outdated files and templates
Reduced frustration
Never finding files, not valuable use of time
Save Time
Searching for files, re-creating templates and content, reduced training/on-boarding
Save Money
Storage space, maintenance costs
Makes problems visible
There are many benefits to 5S and better workplace organization.
Read through the list, and provide any examples where you have benefited
Ask the students if they have other benefits. Here are some things you can suggest:
Makes waste become visible so it can be removed
Provides clean and organized work areas
Provides a safer workplace with lower accident rates
Improves employee morale
Reduces training
Frees up floor space
Reduces supply costs
Reduces equipment costs
Reduced set-up times and cycle times
Increases productivity
Better equipment reliability
Higher quality
Lower costs
More consistent flow and deliveries
What are other benefits you can think of?

5. Case Study: JEA Utilities
Launched a project to reduce workplace accidents and reduce time to complete maintenance. Implemented a 5S to organize and standardize the materials on the trucks. Reduced fuel costs by an estimated 10% per truck due to the lighter weight of the trucks.
Read through the lean improvements made at JEA (starting at pg 6), and summarize when you explain to the class
BEFORE
AFTER

6. What to do with unneeded items?
Sell it used
Return to supplier for credit
Reuse or repurpose it
Give it away (donation)
Recycle it
Disposal or throw it away
When you identify an item you don’t want to keep, consider the most environmentally-friendly way to get rid of it
Sell it used
Return to supplier for credit
Reuse or repurpose it
Give it away - consider donating them to a school or not-for-profit organization for tax credit
Recycle it – check with your local rules about recycling
Disposal or throw it away
- review with safety and environmental staff prior to disposing of it, as it should be last resort

7. Simplifying Examples

8. Use innovative visual management/controls
Standardizing
Use innovative visual management/controls
Color coding
Work methods
Labeling
Workplace layouts
Filing systems (Centralized where appropriate)
The use of standardization can help detect problems early, so action can be taken right away
Colors, labels, layout of space, filing/organizing of folders/papers/electronic files can make it easier for new people to learn, and can reduce the chances of errors/defects

9. 5S Assessment Tool x x x x x
Use an assessment tool to rate each area, to determine where improvement is needed. The template will total up the scores, and determine the correct level. The template can be downloaded from the BPI website for free at
Free 5S Assessment Tool (Excel) available

10. Exercise: Numbers Game
At the end of this training, refer to the Numbers Game section, and print out the first 5 slides (1-sided) for each student
This can also be done electronically if a virtual class is held, or students have a laptop/computer with them (or on their phones)

11. Business Performance Improvement http://www.biz-pi.com
Additional Resources
Business Performance Improvement
Contact us at if you have any questions about this course, or would like some information about our training and/or consulting options