1. Welcome

2. Town of Taber Emergency Services Building Information Session
Thursday, March 21, 2019

3. Purpose of the Information Session
To provide the community with an overview of the new location for the Emergency Services Building
To respond to information-based questions or clarification questions
To provide information regarding next steps of how the Town will move forward with the Emergency Service Building Project
Welcome & Introductions
Welcome everyone to the event tonight
We are grateful you’ve taken the time to come out and learn more about the Emergency Services Building project
Focus for tonight
Tonight is all about…. To provide the community with an overview of the new location for the Emergency Services Building
To respond to information-based questions or clarification questions
To provide information regarding next steps of how the Town will move forward with the Emergency Service Building Project
Describe facilitator role and who’s in the room
I’ve been asked to come and support tonight’s discussion
I understand this conversation has been happening in the community for some time and there are mixed perspectives on the importance, value and need for the Emergency Services Building
I’m here to ensure all of us get the information we need or ask the questions that are most important
Housekeeping Items

4. Agenda Welcome Session Overview
Session Hopes & Expectations (Table Discussions)
Information Update (Presentation)
Dialogue about the Project (Table Discussions)
General Comments, Q & A (Facilitated Discussion)
Closing & Adjournment
Explain that group work will be explained just before each of the two sessions

5. Effective Participant Conversations
We minimize distractions.
We balance air time fairly.
We speak one at a time.
We listen to understand before we speak.
We can disagree respectfully.
We can change our mind.
We will respect personal and group privacy when using social media tools.
Cell phones to silent, feel free to take and make calls in the lobby

6. Introductions around the table
Session Hopes & Expectations (table discussion)
Introductions around the table
Discuss what brought you to the meeting tonight
Report Back
Event Hopes & Expectations
Our intention this evening was to provide the community with an update as to how we are moving forward with the siting of the Emergency Services Building and find out what else we might need to consider as we move forward with this project.
We’d also like to understand from you what brought you to the meeting this evening and what your hopes and expectations for this meeting include
Discussion Activity
Working at your tables, share with your table mates your response to:
What brought you to tonight’s information session?
What are your hopes and expectations for this meeting? For the project overall?
Come back together as a large group
Ask for highlights from the discussion from participants
Have note-takers recording hopes & expectations on flip chart

7. Town of Taber Emergency Services Building Information Session
Thursday, March 21, 2019

8. What Council has heard…
Extensive past public engagement has shown us
Not in a public park
Not near our schools
Not in a residential area

9. What Council has done about it…
With public input in mind, Council has selected a new location
In the downtown
Covering the ten minute response area for all residential development in Taber
Not in the vicinity of residential development, schools or parks
In a revenue generating existing leasehold facility

10. New Site Location Lots 1-6, Block 15, Plan 5638L 5207 49 Avenue
Current Canada Post
Building

12. 10-Minute Response Time

13. Project Timeline
Conditional offer to purchase in place, conditions to be met by July 1, 2019
Conceptual designs in place
Funding proposal developed – tender dependent
Public Information Session – today

14. Project Timeline
Tender for building construction to be completed by end of June (earlier date may be possible)
Potential Award by July 1, 2019 (earlier date may be possible)
Construction to follow (startup dependent on earlier dates – hopeful for 2019 construction season but potentially spring of 2020

15. Project Funding Total cost for the Project $4,500,000
Ferguson Estate $1,400,000
Energy Conservation Fund
(Green efficiency) $ ,000
2019 MSI $ ,000
Offsite Levy $1,200,000
Total approved budget $3,500,000
Savings approved projects $ 1,000,000
(internal borrowing)
Variance (Shortfall) $

16. Internal Borrowing Fund
Funding beyond the $3.5 million is proposed to be borrowed from internal sources.
This internal source funding will be repaid over a period of years depending on the shortfall.
The funding sources for repayment will be lease arrangements already in place with Canada Post and Alberta Health Services.

20. Next Steps Finalize design concepts and prepare tender package
Potential award of tender
Waiver of conditional sale agreement
Construction of new Emergency Services Building

21. What questions do you have about the project?
Questions and Implementation Considerations
(table discussion)
What questions do you have about the project?
What else might need to be considered as the Town moves forward towards implementation?
Report Back
Lead facilitator to present the following questions for small table discussion.
What questions do you have about the project?
What else might need to be considered as the Town moves forward towards implementation?
Lead facilitator to float around the room, support any difficult conversations or larger groups forming
Each Council member to report back out:
Highlights of what they heard
Key questions that still need answers
Options for debrief leading into Q & A
#1 Lead Facilitator to ask a spokesperson from each table to provide the highlights of their discussion
#2 Lead Facilitator to ask members of Council and Staff to provide the highlights of what they heard people discussing at each table
After going around the room Lead Facilitator to ask if there are any further questions related to additional information or clarification.

22. Thank you for coming out tonight