1. Tot Parks and Trails RFP Information Session
Karen Robertson-Fall, Program Officer
Elizabeth Iida, Director
Rommel Hilario, Contracts Compliance Officer II
November 1, 2011
2:00pm-5:00pm

2. WELCOME

3. Overview of Information Session
Welcome & Introductions
Project Description
Eligibility Requirements
Proposal Submittal Process
Online Application
Break out sessions
Qualifications
Selection Process and Review Criteria
Sustainability
Key Dates
Q & A

4. Tot Parks and Trails (TPT) Background
In November 2010, First 5 LA approved a $10 million allocation to develop tot parks and trails throughout Los Angeles County.
This allocation was approved to support the goal of Children Maintain a Healthy Weight as identified in the FY Strategic Plan.
Nationally, about 20 percent of infants and toddlers between ages 2 to 5 years old are identified as overweight or obese.
To maintain a healthy weight, young children require daily physical activity. Children with access to recreational facilities and programs near their homes are more active than those without such access.

5. Tot Parks & Trails (TPT) Project Description
The Tot Parks and Trails project seeks to create sustainable changes in communities to support increased physical activity creating the shift to healthy and active living communities.
Partnerships may create, upgrade, or convert playgrounds, play spaces, and stroller trails for young children and their families in park-deficient communities
Partnerships are encouraged to propose a variety of play spaces for young children including: indoor, natural, shaded, roof-top play spaces, and splash pads.
Examples of places that can be enhanced to support physical activities include: parks, sidewalks, trails, schools, workplaces, playgrounds, walkable neighborhoods, and indoor recreational facilities.

6. Public/Private Partnerships
TPT will engage public/private partnerships in each Los Angeles County Supervisorial District
A minimum of five partnerships will be awarded, one or more in each of the five Districts.
Total amount for each Supervisorial District will not exceed $2,000,000 over a period of three years
Agencies may participate in more than one partnership, but serve as the lead agency in only one partnership
Each partnership should have a minimum of three (3) agencies
Letters of commitment from each participating agency, and the role they intend to play in the partnership, are required
The three-year term includes time for project design through full implementation of proposed projects, and final contractual closeout by the applicant.

7. Partnership Eligibility Requirements
Include both public and private agencies (3 minimum) in the field of parks and recreation in in LA County
Include at least one government partner responsible for municipal approval of park projects
Include community based organizations as partners
Include leveraged fiscal/non-fiscal resources
Designate a qualified nonprofit organization with tax-exempt status under Section 501(c)(3) of the Internal Revenue Code as a lead organization

8. Online Application Step 1: Register online using link from webpage at:
Step 2: Complete online form
Step 3: Upload proposal documents (see Application Checklist)
Step 4: Also submit hard-copies (signed in blue ink) of:
Application Checklist
Signature Authorization Form
Agency Involvement in Litigation Form

9. Online Application Help
For First 5 LA Online Application Help: Source :
If none of the tips on this webpage, have answered your question please for further assistance

10. ONLINE APLICATION TIPS
Read Frequently Asked Questions
Clear Your Browsing History
DO NOT wait until last minute
DUE DATE is NOVEMBER 30th at 5pm

11. Proposal Submittal Process
Online Application
Proposal Narrative (12 pages maximum)
Budget & Budget Narrative (12 months)
Utilize the capital cost tab for construction
Utilize contracted services tab for each sub-contractor
Utilize personnel and contracted services tab for project management
Projected Budget Summary (3 years)
Prepare for each sub-contractor
Required Attachments & Checklist

12. Break Out Sessions How do parks promote healthy child development?
What creates a play-space suitable for children ages 2 to 5?
What kind of play-space can be created within a small, 500 square foot area?
How is it possible to integrate sustainability in a park plan?

13. Sustainability Explain how the play-space will be sustained over time
Water
Trash
Trimming, pruning and mowing
Community support and commitment to advocate for long-term park from safety and protection

14. General Qualifications
Substantial expertise in working with non-profits, foundations, community-based organizations, and park and recreation agencies in L.A. County 
Experience in providing leadership and support to public/private partnerships
Expertise in assessing and implementing sustainable tot parks and trails
Successful experience leveraging fiscal/non-fiscal resources
Prior experience working with at least two or more members of the partnership as well as in the designated Supervisorial District

15. Lead Partner Qualifications
Prior experience and demonstrated capacity to develop, administer, and manage multiple contractors and projects
Expertise in assessing proposed park design as well as organizational capacity to implement proposed parks and trails
Demonstrated support of a Public/Private partnership for
implementation of TPT projects.
Prior experience in the refurbishment of tot parks for young children including those with special needs
Prior experience working in culturally and linguistically diverse, low-income, urban and park deficient communities
Demonstrated capacity to build strong community support for proposed projects

16. Contract Period
Tot Parks and Trails contracts will not exceed $2 million over 3 years
The award can be used to cover costs associated with construction and project implementation, including:
Direct personnel costs and any other subcontracts needed for the implementation of this project
Capital/renovation expenses
Indirect administrative costs, which are not allowed to exceed 10% of personnel costs

17. Project Narrative Include the Following Three Elements
Applicant Background, Expertise and Experience
Number of years serving in a similar role
Prior experience working in the designated Supervisorial District
Prior experience working in culturally and linguistically diverse, low-income, urban and park deficient communities
Partnership
Names of partners and roles and responsibilities of each partner
Prior experience working with one or more partner agency
Leveraging opportunities that will result from the partnership
Projects
Description of the tot parks and trails project(s)
Demonstrate availability of land for each project
If your project represents a creative approach for the existing space

18. Selection Process and Review Criteria
Review for completeness (see Application Checklist)
External Review Process (3 external reviewers)
Project Budget Review
Financial Review
Interview
Funding Announcement (week of January 13th)
Feedback Process 18

19. Key Dates Last day to submit Questions November 14, 2011
Final FAQs Posted
November 18, 2011
Application Due Date
November 30, 2011 by 5:00pm
Review of Applications
December 1-9, 2011
Interview/Site Visit
Week of December 12-16th
Award Announcement
January 12, 2012 19

20. Questions & Answers

21. Karen Robertson-Fall, Program Officer
Contact Information
Karen Robertson-Fall, Program Officer
(213) 21