1. Verification
Learner Records & Indicium
Assessment & Moderation Guidelines (2019)

2. Verification verifications@inseta.org.za
No Provisional Verification Applications
Application (one) & Indicium Learner List(s)
2 weeks prior to Verification visit, load onto Dropbox:-
NLRDS (2019 version)
Assessor & Moderator Reports
Desktop Verification- confirm or cancel the Verification visit.

4. Turn-around time
Verification sign-off – Report processed by ETQA (7 days).
QA process: 3 to 4 weeks ONLY if learner records are fully compliant
Non-Compliance results in delays in Qa’ing.
Upload Timeframes
Training providers are required to adhere to the following timeframes regarding the upload of learner data.
Learner Enrolment Upload:
Within seven working days of the learner commencing the learning programme.
Capturing of Learner credits and quality auditing by SDP:
Within twenty one working days of verification.

5. Trends Poor quality oversight and auditing by SDPs
US credits uploaded do not match verification NLRD
US on NLRD do not exist against the LP (‘replaced US’)
Assessor & assessment date not entered correctly or at all
Uploads against ‘incorrect’ LP (Title of the LP on the NLRD does not correlate with the enrolment on Indicium)
Uploads not done within timeframe (21 days)
Completion dates not correct
Learner details & ID incomplete/missing/”fake”
Learning Programme Enrolment incomplete/inaccurate.
Qualification enrolment is under another provider and/or employer.

6. Minimum Standards for uploads Refer to the Indicium Guide
Learner Registration
Learner details in full
ID document
Programme Enrolment
Correct LP (as per Verification NLRD)
Part Qualif (SP) is titled as per INSETA instruction
Correct Commencement & Completion dates
Uploading Learner Assessment Details
Assessor uploaded
Date of assessment uploaded & correct (date of summative exam)
Record of achievements must correlate with the endorsed Verification NLRD

7. SP … US … Qualification…
1. Learners must be enrolled against SP, not qualifications
2. Enroll learner on qualification ONLY when learner meets the qualification requirements and rules
If qualification enrolment already exists (previous provider), request ETQA to link to YOU as provider. If you are not linked, the certificate will not be distributed to you.
3. Enrolments must have a clear Commencement & Completion date (FSB). The Completion Date is the date the learner wrote the Summative Assessment for the particular US. The Commencement date is the learner’s first day of study.
4. Don’t upload a full qualification (120 credits)as a Skills programme
5. Skills Programme Upload Template to be completed and ed to Miranda.

8. Unit Standard Issues
Unit Standards take on the life of the Qualification
Unit Stds from a qualification that has Expired and replaced .
Provider must map the “old” with “new” & 60% correlation. Present the map and NLRD for endorsement at verification stage. No NLRD =No endorsement of the credit.

9. Learnership Enrolment Check
A learner may not be enrolled for the same study period, on both the learnership & qualification
If leaner is enrolled on qualification, and the employer is granted learnership – request the INSETA Certification team to terminate the qualification on the system.
Do not upload learnership credits until the learner has completed all 3 components and found competent and verified (formative assessment, summative assessment, logbook)
Check learner details are complete & correct; ID uploaded; Provider and Employer correct against enrolment.
ETQA will not “Partially Achieve” learners.