1. Chemical Purchases at RSC Chemicals Imported Directly From Overseas RSC Info Session
Deanne Drummond, RSC School Manager
Torsten Schwich, RSC WHS Manager
Lakshika Perera, Technical Officer- CMS
Elly (Sul) Yu, Technical Officer- CMS
19 June 2019

2. Aim of this Session Background (why are we doing this?)
What is RSC’s approach?
What is a compliant SDS?
How to find the most recent, compliant SDS on Chemwatch
Updated procedure and relevant back-end processes (CMS/stores)
Who can I contact for advice?
Opportunities to provide feedback

3. Background (why are we doing this?)
What is RSC’s approach?
What is a compliant SDS?
How to find the most recent, compliant SDS on Chemwatch
Updated procedure and relevant back-end processes (CMS/stores)
Who can I contact for advice?
Opportunities to provide feedback

4. Background
Work Health and Safety Act 2011, section 274: Preparation of Safety Data Sheets for Hazardous Chemicals. Derived Code of Practice 2016.
Manufacturers and importers of hazardous chemicals have duties under the WHS Regulations to provide current information about the hazardous chemical in the form of an SDS.
Must provide the current* SDS to any person, if the person is likely to be affected by the chemical or asks for the SDS.
*Must review the SDS at least once every 5 years and amend whenever necessary to ensure it contains correct current information. 
Source: 

5. Background
Work Health and Safety Act 2011,– section 334: Person conducting business or undertaking to obtain and give access to safety data sheets 

6. Background (why are we doing this?)
What is RSC’s approach?
What is a compliant SDS?
How to find the most recent, compliant SDS on Chemwatch
Updated procedure and relevant back-end processes (CMS/stores)
Who can I contact for advice?
Opportunities to provide feedback

7. What is RSC’s approach? Chemical Management System (CMS)
Chemwatch-based;
Chemical manifest and inventory;
Immediate access to Safety Data Sheets (SDS);
Stocktake and container history;
Label printing.
Every chemical container on site (RSC) to have a  compliant manufacturer SDS on the CMS so that workers have access to the SDS.
The relevant SDS to already be in the CMS at the time purchased chemical arrives on site (from local or overseas vendors).

8. Background (why are we doing this?)
What is RSC’s approach?
What is a compliant SDS?
How to find the most recent, compliant SDS on Chemwatch
Updated procedure and relevant back-end processes (CMS/stores)
Who can I contact for advice?
Opportunities to provide feedback

9. What is a compliant SDS?
SDS contains information about the hazards of a chemical and how to handle it safely, including its storage and disposal, physicochemical properties, potential health and emergency response measures, environmental effects, relevant legislative requirements (Scheduled Poisons, Scheduled Carcinogens etc.).
Source: hazardous-chemicals-v2.pdf

10. What is a compliant SDS?

11. Appropriate GHS classification and GHS pictograms
Version number
Revision date- must be within 5 years- sometimes included in Section 16.
Material name, Brand, CAT#, other means of ID
Australian Vendor/ Importer contact information with Australian emergency contact number
Appropriate GHS classification and GHS pictograms
GHS Assigned signal word
Appropriate hazard statements, precautionary statements

12. Non-hazardous materials
Not mandatory to be included in the CMS manifest.
Might make sense to record non-hazardous chemicals in cases where they are expensive/precious so that sharing is possible.

13. Background (why are we doing this?)
What is RSC’s approach?
What is a compliant SDS?
How to find the most recent, compliant SDS on Chemwatch
Updated procedure and relevant back-end processes (CMS/stores)
Who can I contact for advice?
Opportunities to provide feedback

14. How to find the most recent, compliant SDS on Chemwatch
In MANIFEST mode, select the ‘Advanced’ search mode and enter Name or CAS (if searching by CAS-select CAS option from dropdown menu). The search can be filtered by country.
Select the ‘Archived’ option (includes older and newer SDSs).
Select the correct entry with the matching material name (including purity, molarity etc.), vendor, country-Australia, and the most recent issue date.
Vendor might differ for overseas imported chemicals if they are distributed by a local vendor (ie: ACROS/ AlfaAesar products are locally distributed by Thermofisher). List of local distributers can be found on the RSC quick guide (link below). Check SDS to see if the details are correct and is compliant.

15. Background (why are we doing this?)
What is RSC’s approach?
What is a compliant SDS?
How to find the most recent, compliant SDS on Chemwatch
Updated procedure and relevant back-end processes (CMS/stores)
Who can I contact for advice?
Opportunities to provide feedback

16. Updated procedure and relevant back-end processes (CMS/stores)
Aim: Compliant SDS to already be in the CMS system when newly purchased chemical (from local or overseas vendors) arrives at RSC.
From Monday, 1 July 2019, chemicals arriving at RSC without an Australian compliant SDS on file (CMS-Chemwatch) will not be released from RSC stores until a compliant SDS is available. 
“Translation’’ of overseas SDS (at a cost of $80.00 per SDS) will be required to ensure the SDS is compliant with AUS legislation. Approx. 3 weeks wait time currently. To avoid delays, at the time of placing the order, please the following cc):
Subject line: Chemical name, supplier name, research group name. For multiple chemicals, include the supplier name and your research group name, and list the chemical names in the body of the .
Designated storage location on the Chemical Management System (CMS); print folder tree (go to intended storage folder on the folder tree ; right click; select 'print tree').
Attach a digital (PDF) copy (or copies) of the overseas SDS for all chemicals directly ordered from overseas (you may need to contact the vendor to obtain the relevant SDS in some cases - cc the CMS team in such correspondence).
Attach an excel sheet with basic information (template below), one line per unique chemical. Please ensure the file name columm matches the file name(s) of the attached PDF(s). Each line must include a valid charge code for SDS translation cost. 

17. For an overseas SDS that is already in the CMS system with ANU as vendor
At the time of placing the order, please the following cc):
Subject line: Chemical name, overseas supplier name, research group name. For multiple chemicals, include the overseas supplier name and your research group name, and list the chemical names in the body of the .
Designated storage location on the Chemical Management System (CMS); print folder tree.
Find the corresponding SDS and check that it is compliant (issue date/ review date within 5 years, Australian address and emergency contact number - ANU as vendor), include the associated Document Number. This can be found by hovering over the material name of the chosen SDS. 
Find document number here

18. For a domestic SDS that is already in the CMS system
At the time of placing the order, please the following cc):
Include chemical name, supplier name, and research group name in the subject line. For multiple chemicals, include the supplier name and your research group name and list the chemical names in the body of the .
Designated storage location on the Chemical Management System (CMS); print folder tree
Check the vendor website to find the most recent version of the SDS and attach a digital (PDF) copy (or copies) for all domestic chemicals being ordered.
If the SDS is expired, you may need to contact the vendor and request an updated SDS (feel free to cc in these cases so the CMS team can also follow up with vendors where necessary). Attach a digital (PDF) copy (or copies) of the acquired updated (compliant) SDS for the domestic chemical(s).

19. Important to Know
Once a translated SDS in ANU's name is available for a given chemical, then it fulfills our obligation of having an Australian compliant SDS for future purchases, regardless of where the chemical comes from, as long as the chemical composition of the product matches  the composition stated on the SDS
On arrival of the chemicals at RSC, the RSC CMS Team will check availability of an Australian SDS. Once that's confirmed and the chemicals have been registered on the CMS, the chemical will be released to the corresponding research group. If the compliant SDS is not available on arrival, there will be delays in the release of the chemical. 
Vendors selling chemicals from within Australia (e.g. Merck/Sigma, Thermofisher, Biostrategy) have to supply a compliant SDS, which is one of the reasons why ANU prefers chemicals being purchased from Australian vendors. 
Some Australian vendors may have capacity to either manufacture or retrieve on our behalf certain fine chemicals that are not on offer off-the-shelf, so it may be worth checking with the local suppliers/vendors even if the desired product isn't listed in their catalogue.
Note that once a translated SDS in ANU's name is available for a given chemical, then it fulfills our obligation of having an Australian compliant SDS for future purchases, regardless of where the chemical comes from, as long as the chemical composition of the product matches  the composition stated on the SDS.
On arrival of the chemicals at RSC, the RSC CMS Team will check availability of an Australian SDS. Once that's confirmed and the chemicals have been registered on the CMS, the chemical will be released to the corresponding research group. If the compliant SDS is not available on arrival, there will be delays in the release of the chemical. 
Note that vendors selling chemicals from within Australia (e.g. Merck/Sigma, Thermofisher, Biostrategy) have to be supplied with a compliant SDS, which is one of the reasons why ANU prefers chemicals being purchased from Australian vendors. Also note a recent statement from Thermofisher whereby they've got capacity to either manufacture or retrieve on our behalf certain fine chemicals that are not on offer off-the-shelf. This may be the case for other vendors, so it may be worth checking with the local suppliers/vendors even if the desired product isn't listed in their catalogue. 

20. Deleting Barcodes
Deletion of barcodes on chemicals used up is critical to maintain an accurate manifest record in the CMS system.
Once a material container is used up, remove the barcode and stick it on the provided laminated 'Barcode deletion’ sheets available in the labs.
These sheets should be displayed clearly in a convenient place in the lab to ensure that the CMS team can conduct a stocktake of the deleted barcodes to remove them from the system. This will occur on a monthly basis.

21. Background (why are we doing this?)
What is RSC’s approach?
What is a compliant SDS?
How to find the most recent, compliant SDS on Chemwatch
Updated procedure and relevant back-end processes (CMS/stores)
Who can I contact for advice?
Opportunities to provide feedback

22. Who Can I Contact For Advice
RSC WHS
(Rm 1.66),
RSC CMS Team )
ANU WEG

23. Background (why are we doing this?)
What is RSC’s approach?
What is a compliant SDS?
How to find the most recent, compliant SDS on Chemwatch
Updated procedure and relevant back-end processes (CMS/stores)
Who can I contact for advice?
Opportunities to provide feedback

24. Risk Assessments Other Matters – June 2019

25. Safety Matters – June 2019
Risk Assessments

26. Safety Matters – June 2019

27. Safety Matters – June 2019

28. Safety Matters – June 2019

29. Safety Matters – June 2019

30. Risk Assessments Safe Work Procedures Safety Matters – June 2019
Template part of the Work Health and Safety Management System (WHSMS) Handbook
Release in late June
Circulated to professional staff 04/06/2019

31. Safety Matters – June 2019
Safe Work Procedures

32. Safety Matters – June 2019
Safe Work Procedures

33. Safety Matters – June 2019
Safe Work Procedures