1. Presentation to the Portfolio Committee on Communications on the:
Performance Management System for the Chairperson and other Councillors of ICASA
14 February 2012
Presentation to the Portfolio Committee on Communications on the: 1
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2. DoC Team Mr Norman Munzhelele: ADDG: ICT Policy Development
Ms Mameetse Mphahlele: CD: Economic Policy Development
Mr Bambatha Hlongwane: ASD: Telecommunications Policy 2
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3. TABLE OF CONTENTS Introduction
Key principles considered in developing the Performance Management System (PMS) for the Chairperson and other councillors of ICASA
Objectives of the PMS
Development of key performance indicators and targets
Measuring and evaluating the performance of the ICASA Council
Constituting the Evaluation Panel
Roles and responsibilities of various role-players in implementing the PMS
The next steps 3
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4. Principles & provisions
INTRODUCTION
ICASA Act
Guiding
Principles & provisions
Section 6A(1) of the ICASA Act stipulates that:
Minister in consultation with National Assembly must establish a performance management system (PMS)
System must monitor and evaluate the performance of chairperson & other councillors
PMS must set KPIs; measurable targets and set a procedure to measure and review performance at least once a year
Constitution of the Republic of South Africa (esp s192)
ICASA Act of 2000 as amended
Broadcasting Act of 1999
Postal Services Act of 1998
Electronic Communications Act of 2005 4
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5. Consideration in developing the PMS
ICASA is an independent juristic person aligned with the social and economic reality
ICASA Council operates on principle of collective decision-making he highest welfare impact among the different options
Point of departure is recognition of
the following fundamental issues
Constitutionally independence
Centrality of decision-making
ICASA’s Mandate
Outcomes-based approach
As spelled out in the ECA and Postal Services Act e & society
Limited resources available to government are used in the manner that achieves desired outcomes r has enough (institutional) capacity 5 5
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6. Objectives of the PMS for the Chairperson and other Councillors of ICASA
Compliance with the provisions of the ICASA Act
National Assembly must ensure that ICASA Council performs accordance with the set goals and targets in an efficient, effective and measurable manner
The PMS is a framework that will be used to monitor and determine if that which is taking place is as planned 6
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7. Development of key performance indicators and targets
Outcomes-based approach to guide and measure work of government and other organs of state
Eight Strategic Objectives
Annual Work-Plan
Key Performance Indicators & Targets
Individual
Performance
Agreements 7
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8. ...Development of key performance indicators and targets
Hyperlink to narrative report-Table 1 8
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9. Alignment with other government cycles
Measuring and Evaluating the Performance of the ICASA Council
A robust mechanism that evaluates & measures performance is critical if government, the National Assembly and the ICASA Council is to engage more rationally in respect of resource allocation to maximise achievement of outcomes
ICASA PMS
Alignment with other government cycles
Annual Performance
Review
Compliance and time-frames
Link directly with Key Performance Indicators and targets
Not deviate from agreed Annual Work-Plan interference
Evaluation period linked with Authority’s financial year cycle
Individual performance agreements to be concluded by 1st April of each year
Evaluation Panel
PMS, performance agreements, strategic plan, financial reports, stakeholder surveys to assess performance
Evaluation Report submitted to the National Assembly Monitoring & evaluation 9 9
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10. Constituting the Evaluation Panel
Section 6A(4) requires that the Minister in consultation with the National Assembly constitute a panel to evaluate the performance of the Chairperson and other councillors
It is proposed that the Evaluation Panel consist of at least 5 members, one of which must be the designated chairperson
The Evaluation Panel must have the necessary skills, knowledge, qualifications and experience to serve on the panel
It is proposed that the Evaluation Panel should be constituted in the following manner:
A retired High Court Judge; A representative from the Office of the Auditor-General; respected experts from academia; a representative from an organised consumer group and an independent consultant/expert in the electronic communications, broadcasting or postal sector from outside the country 10
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11. ...Constituting the Evaluation Panel
The Evaluation Panel must not have a conflict of interest whilst serving in this capacity
The Minister shall, in consultation with the National Assembly, designate one of the nominated members as the chairperson of the Evaluation Panel
The Minister shall call for nominations of members of the Evaluation Panel from the public and appoint these members in consultation with the National Assembly 11
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12. Roles and responsibilities of role-players
The following parties are deemed critical to the implementation of the PMS for the Chairperson and other Councillors of ICASA and
Minister of Communications
Chairperson of the ICASA Council
The ICASA Council
The Evaluation Panel
The National Assembly 12
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13. Understand the economy & the actual drivers before proposing projects
Roles and responsibilities of role-players
National Assembly social context
Minister of Communications
Provide oversight role
Approve the nominees to serve on the Evaluation Panel
Consider the Report of the Evaluation Panel following the performance evaluation of all councillors
Make findings that must be given effect to by the Minister
May make recommendations to the ICASA Council on mechanisms to improve performance and ensure that the Authority achieves its objectives
Must put in place a performance management system in consultation with the National Assembly
Enter into performance agreements with the Chairperson and other councillors
Ensure that the Evaluation Panel is constituted
Implement the findings of the National Assembly following consideration of the Evaluation Panel’s report
Understand the environment & the actual problems before proposing projects
Understand the economy & the actual drivers before proposing projects
Effective implementation of the Performance Management System for the Chairperson and other Councillors of ICASA requires all role players to idischarge their responsibilities as outlined 13 13
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14. Understand the economy & the actual drivers before proposing projects
Roles and responsibilities of role-players
Chairperson of ICASA
ICASA Council
Provide overall leadership to the Council and manage the activities of councillors
Ensure that the Annual Work-Plan is developed and tabled before the Minister for approval
Ensure that the Annual Work-Plan underpins each councillor’s performance and that there is an equal distribution of work amongst councillors
Councillors must enter into performance agreements with the Minister by 1st April of each year
Must execute activities aimed at achieving strategic objectives as per the signed performance agreements
Participate and attend the annual performance evaluation meetings
Consider the recommendations made by the Evaluation Panel with regards to performance improvement
Understand the environment & the actual problems before proposing projects
Understand the economy & the actual drivers before proposing projects
All parties to operate within the relevant parameters with appropriate checks and balances being applied through, inter alia, the oversight role of the National Assembly 14 14
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15. Understand the economy & the actual drivers before proposing projects
Roles and responsibilities of role-players
Evaluation Panel
Evaluate the performance of all councillors, based on, inter alia, verbal and written submissions made by the ICASA Council
Ensure that the evaluation process is fair, objective and honest
Following the evaluation of councillors, submit a report to the National Assembly within seven (7) working days for consideration
The term of office shall be three years from the date of appointment of each member of the Evaluation Panel.
Members of the Evaluation Panel may at any time, provide written notice to tender their resignation from the panel
Members of the Panel may be re-appointed by the Minister in consultation with the National Assembly
The Minister may, in consultation with the National Assembly, remove a member of the Evaluation Panel from office due to, inter alia, misconduct or inability to perform his or her duties efficiently or effectively
Understand the environment & the actual problems before proposing projects
Understand the economy & the actual drivers before proposing projects 15 15
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16. Way forward
Upon formal adoption of the performance Management System for the Chairperson and other Councillors of ICASA by the National Assembly the following processes will be undertaken to operationalise the system:
Public call for nominations for members of the Evaluation Panel
National Assembly and the Minister to conclude appointment thereof
Minister of Justice and Constitutional Development enlisted for the appointment of a retired High Court Judge
Minister to sign individual performance agreements with all Councillors based on the agreed Annual Work-Plan with clear deliverables and corresponding timeframes for implementation 16
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17. THANK YOU 17
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