1. The 4 th International Workshop on Internet Survey Methods Statistical Center in Deajeon, Korea, 12-13 September 2012 Ken Hoshino Statistics Bureau, Ministry of Internal Affairs and Communications (MIC) of Japan Statistics Bureau, Ministry of Internal Affairs and Communications Experiences of Producing Official Statistics Using Internet Survey Method in Japan

2. Contents Statistics Bureau, Ministry of Internal Affairs and Communications. Background. The e-Survey System and the Enumerator Management System. Experience of Internet Response in the 2010 Population Census. Challenges

3. Statistics Bureau, Ministry of Internal Affairs and Communications. Background

4. Statistics Bureau, Ministry of Internal Affairs and Communications. Background. Background The Optimization of Operations and Systems Japanese government has promoted e-government as an administrative reform The system followed by each individual ministry is to be centralized The operation itself is to be extensively restructured curtail public expenditure, reduce work load, and improve public services

5. Statistics Bureau, Ministry of Internal Affairs and Communications The Optimization of Operations and Systems for Statistical Work was adopted in 2006 centralize the statistical information systems curtail public statistical expenditure reduce statistical work load improve public statistical services Inter-Ministry Information System for Official Statistics (IMISOS). Background. Background The statistical information systems of different ministries were integrated into a single system

6. Statistics Bureau, Ministry of Internal Affairs and Communications Subsystems of the IMISOS and statistical survey operations The IMISOS contributes to streamlining of public statistical work. Background. Background

7. Statistics Bureau, Ministry of Internal Affairs and Communications. The e-Survey System and the Enumerator Management System

8. Statistics Bureau, Ministry of Internal Affairs and Communications Internet response in statistical surveys The e-Survey System and the Enumerator Management System are essential systems for adopting Internet response The e-Survey System The e-Survey makes it possible for respondents to conveniently respond from their homes or offices via the Internet The e-Survey operates under a substantial security system The ministries can reduce operations via the e-Survey function, such as a function of automatically checking errors The Optimization demands all ministries to adopt Internet response option gradually by using e-Survey System. The e-Survey System and the Enumerator Management System. The e-Survey System and the Enumerator Management System

9. Statistics Bureau, Ministry of Internal Affairs and Communications The process of accessing the e-Survey System a.Login by entering the ID and password b.Download the electronic questionnaire from the e-Survey System c.Complete the questionnaire responses d.Save the responses in electronic form (can be saved with password) e.Send the responses to e-Survey System f.Receive confirmation of the acceptance of the data of the questionnaire. The e-Survey System and the Enumerator Management System. The e-Survey System and the Enumerator Management System

10. Statistics Bureau, Ministry of Internal Affairs and Communications The Enumerator Management System (EMS) The EMS stores information about enumerators and enumeration districts which the enumerator is working The staff of local governments uses the EMS for managing enumerators The EMS contributes to streamlining of Field works in collaboration with the e-Survey System By using EMS, enumerators can check whether respondents have already sent the responses or not. The e-Survey System and the Enumerator Management System. The e-Survey System and the Enumerator Management System

11. Statistics Bureau, Ministry of Internal Affairs and Communications. The e-Survey System and the Enumerator Management System. The e-Survey System and the Enumerator Management System Streamlining of Field works in collaboration with the EMS and the e-Survey a.Municipality registers information about enumerators to the EMS (Enumerators DB) b.Municipality makes linkage data in Relation DB which related the enumerator data in Enumerators DB to their enumeration districts c.Respondents send the responses to the e-Survey System (Responses DB) d.Enumerators send inquiries about responses by email e.The EMS notifies the information about responses by email

12. Statistics Bureau, Ministry of Internal Affairs and Communications. Experience of Internet Response in the 2010 Population Census

13. Statistics Bureau, Ministry of Internal Affairs and Communications The 2010 Population Census The Statistics Bureau of MIC had adopted mainly enumerator survey method until 2005 Census The Bureau introduced three way collection methods in the 2010 Population Census at the first time ( limiting to Tokyo metropolitan area ) 1.By enumerator 2.Mail back to municipalities 3.Response via Internet. Experience of Internet response in the 2010 Population Census. Experience of Internet response in the 2010 Population Census

14. Statistics Bureau, Ministry of Internal Affairs and Communications Change to the e-Survey System The required functions of the HTML form were additionally developed for the 2010 Population Census The development was performed in a form of a new subsystem with additional features and an additional Database Server stored to the outside of the IMISOS. Experience of Internet response in the 2010 Population Census. Experience of Internet response in the 2010 Population Census

15. Statistics Bureau, Ministry of Internal Affairs and Communications The HTML electronic questionnaire of the 2010 Population Census Ministries can efficiently improve the operation of the data editing by the checking errors function By reason of safety and accuracy, respondents cannot view their responses again and also they cannot save their responses on their way Respondents had to finish their responses within only one access to the e-Survey System for lack of function to save. Experience of Internet response in the 2010 Population Census. Experience of Internet response in the 2010 Population Census

16. Statistics Bureau, Ministry of Internal Affairs and Communications Results The rate of households by return options (in Tokyo) Internet option was 8.4% (529,154 households) Mail was 59.2% Enumerator pick up was 32.4% The result of a satisfaction survey for all Internet respondents concerning the Internet response 99.0% would like to use the Internet response again 85.2% feel easy to respond. Experience of Internet response in the 2010 Population Census. Experience of Internet response in the 2010 Population Census

17. Statistics Bureau, Ministry of Internal Affairs and Communications Results The Internet respondents were many at age of 30-40 and 40-50 as compared with the age distribution of Tokyo area. Experience of Internet response in the 2010 Population Census. Experience of Internet response in the 2010 Population Census

18. Statistics Bureau, Ministry of Internal Affairs and Communications. Challenges

19. Statistics Bureau, Ministry of Internal Affairs and Communications The Statistics Bureau of MIC is discussing System version up of IMISOS including adoption of HTML type questionnaire Utilize of Cloud-type network processing at the 2015 Population Census to heighten the capacity of the system Change the combination of questionnaires collection modes in the 2015 Population Census Internet response will be only available at the first questionnaire collection period Enumerator collection and mail post back will be available after the Internet acceptance is closed. Challenges. Challenges

20. Statistics Bureau, Ministry of Internal Affairs and Communications Thank you very much