1. Monthly Endowment Report

2. Monthly Endowment Report
First you need to pull the Master Data.
Sign onto IRIS, and enter Z_FM_ZFMFINCOD - View / Download ZFMFINCODE Table , into the transaction field

3. Monthly Endowment Report

4. Monthly Endowment Report
Your search criteria will be pulling all Funds with a Business Area in the 3000 range. So enter that range into the Business Area Fields.

5. Monthly Endowment Report

6. Monthly Endowment Report

7. Monthly Endowment Report
Most of the columns displayed are not needed for this report. To select specific columns, click the “Current Display Variant” button.

8. Monthly Endowment Report

9. Monthly Endowment Report
Select Fund, Fund Long Name, BE, College, and Department

10. Monthly Endowment Report

11. Monthly Endowment Report

12. Monthly Endowment Report
Download to Excel, changing column heading names as needed.

13. Monthly Endowment Report

14. Monthly Endowment Report
For the Web search query, all blank fields in the BE, Coll, and Dept fields will need to have an asterik (*), inserted. This can be done with a Find/Replace.

15. Monthly Endowment Report

16. Monthly Endowment Report

17. Monthly Endowment Report
Repeat this same process to pull all UT Foundation Funds. Use Business Area as the search criteria, and this time use the 7000 series.

18. Monthly Endowment Report

19. Monthly Endowment Report

20. Monthly Endowment Report
Copy and paste this to the bottom of the previous master data spreadsheet. This should be all master data.

21. Monthly Endowment Report
The spreadsheet is now ready for Treasury Office personnel to use to add the financial data (not handled by the Controller’s office).

22. Monthly Endowment Report

23. Monthly Endowment Report
There are now 2 spreadsheets that need to be taken into Access. One with Master Data, and one with the Financial Data provided by the Treasurer’s Office.
The master Access query is located at I:/Shared/Pam/endowcurr

24. Monthly Endowment Report

25. Monthly Endowment Report
Upload the appropriate Excel spreadsheet into the appropriate Access table, and run the ENDRPT query.
Export the ENDRPT query back to Excel, and this spreadsheet will be ready to upload to the Web.

26. Monthly Endowment Report

27. Monthly Endowment Report

28. THE END!!!!!