1. Everything Union Catalog

2. Life of a MARC Record

3. Search Sierra

4. Life of a Record

5. https://portal. suffolklibrarysystem

8. Check Pages
Mat type
Add Date

9. Check Pages
Mat type
Add Publication Info

11. SCLS ONLY Incomplete Records
Popular Title
No Publisher
No Publication Date
Review File #80
SCLS ONLY Incomplete Records
Libraries should be searching for their items in this list to enhance their records

13. BCODE3=X
Already Submitted to SkyRiver

15. https://portal.suffolklibrarysystem.org/forms/skyriver-overlay-request
Add 500 Sky number

19. https://search.livebrary.com/iii/wwapp/cat

20. https://search.livebrary.com/iii/wwapp/cat

22. SkyReq template

23. REQUESTING OVERLAYS
Do NOT change BCODE3 to “w” Overlay on Full Records.
Do NOT change BCODE3 to “w” on records that have already been submitted to SkyRiver, they have BCODE3=x. The only circumstance where you might change BCODE3=x to “w” would be if you find the FULL record is now available on SkyRiver, in which case you must include the SkyRiver number in the 500 field in the brief record and change the BCODE3=x to “w” and the record would be searched the following day.

24. What does Union Catalog Staff do with all of this? Day 2

25. Union Catalog Daily Tasks
Review Files Searched on SkyRiver:
Batch a/b – All bib records with BCODE3=a/b
and has an item attached (status not u-on order)
Batch w – All bib records with BCODE3=w
Rapid Records and New Records from template SkyReq
Staff correct RDA fields, GMD’s and mat type

26. Union Catalog Emails SkyRiver Overlay form- From Library staff
BCODE3=x, records now available on SkyRiver
SkyRiver s – From SkyRiver
BCODE3=x, records FOUND, available on SkyRiver
Merge form – From Library staff (duplicate records)
Vendor Item Loads- Match vendor notifications to load results

27. Union Catalog Tasks Records that are now FULL
Children’s Review File
Children’s headings changed from to valid 650 0
Duplicate report
Review file: SCLS ONLY duplicate item barcodes
Review file: SCLS ONLY duplicate patrons barcodes

28. Union Catalog Work Schedule

29. What do Libraries Do?

30. Review files for Libraries
SCLS ONLY Incomplete records
SCLS ONLY Duplicate item barcodes
SCLS ONLY PALS Duplicate patron barcodes
SCLS ONLY Holds Cleanup
SCLS 260 – 264 Copyright Cleanup
SCLS Multi Barcode in Patron record

31. Rapid Records Follow Up
REVIEW FILE - SCLS ONLY NEW SKY RECORDS
A list of all records imported from SkyRiver
Created on Friday nights
Search your library’s new records:
Item location (79) starts with (^) [library 2 – letter code]
Review these records, pages, gmd, mat type, etc.

32. Rapid Records Follow Up
Review File [MONTH] [YEAR] NEW ITEMS
Run the first of the month
All new items created in the previous month
Run a list of your library’s items in Create Lists using the following search string:
Item Location (79) Starts with (^) [library 2-letter code]
Check these bibliographic and item records for accuracy and make corrections

33. Review File [MONTH] [YEAR] NEW ITEMS (Continued)
Use this list to find BCODE3=x. These are still brief records.
Decide if you want to:
Catalog/enhance the brief records to meet minimum cataloging requirements
Wait for SkyRiver to provide a full record
Send for SCLS Original Cataloging (after 6 weeks)

34. MARC Record is now FULL

35. Full bib records sent to Backstage 1st of Month
BCODE3= - , z, r, i
Cat Date older then 1 month
Updated Date older then 1 month
Item is attached
BCODE3 changed to 7-Out to Backstage
Do not edit BCODE3=7 records, will be overlayed
Authority records sent:
New author/subject/title authorities
Deleted author/subject/title authorities

36. Backstage Work RDA enhancements GMD Generates 3xx fields
Abbreviations spelled out
Title contains [sic], [i.e.] or [et al.]
260 changed to 264
Punctuation
Indicator updates
Invalid fields

37. 490 0 Series Statements

38. Backstage Work
Reading levels added
521 Lexile
526 Accelerated Reader

39. Authority Control
Updating obsolete forms of subdivisions to the current form
Correcting common typographical errors
Expanding abbreviations in subject subfields to their fuller form
Converting direct geographic subdivisions to their indirect form
Deleting subject subdivisions which have been canceled or discontinued
Correcting spacing, capitalization, and punctuation

40. Authority Control
Fields under Authority Control

41. Records Back From Backstage
Backstage sends back processed records
Records are overlayed based on .b#
BCODE3 changed to e – Backstage Enhanced
Authority records are loaded
New name/subject/title authorities
Deleted name/subject/title authorities
Changed name/subject/title authorities
Backstage Reports – 36 Reports

42. Automatic Authority Control (AAC)
Authority records brought in from Backstage
AAC compares Authority headings to Bib headings
4xx – get “flipped” to correct 1xx
Reports generated
Near match
Updated bibliographic headings
Non-unique 4xx’s

43. UC Cleanup Projects Blind references – Bibs no items, Backstage
Fictitious characters
|2gsafd
BCODE3=x
SCLS INCOMPLETE RECORDS
Physical description

44. BCODE3 Value A Acquistitions Brief bibs created by libraries
B One Click
Bibs brought in from vendors via One Click
W Overlay
Brief bibs created via Rapid records, not yet submitted to SkyRiver
X SkyRiver
Brief bibs already submitted to SkyRiver but not yet found
R SCLS Original Cataloging
Z PALS Original Cataloging
E Backstage Enhanced (RDA and Authority control work completed)
7 Out to Backstage (Do NOT EDIT these records)
U PALS UPDATED
Subject/Author updates to send back to Backstage
3 Incomplete records- Not enough information to search SkyRiver
2 No Backstage
Used for materials that should not be sent out for Backstage RDA enhancement and authority control, i.e., museum passes, puzzles, etc.