1. Aggregating data for more informed decision making
Dean Athan
Peninsula Health

2. Peninsula Service Sites
Major Sites:
Frankston, Mt Eliza & Rosebud
Services: Acute, Psych, Community, Aged Care, Palliative Care & Rehab.
800+ beds
60,969 I/P’s
293,604 O/P’s

3. In The Beginning:
In 2000 our dilemma was nothing new to other health organisations:
Data Rich but information poor!
Inefficient information delivery.
In 2001 we re-structured through the creation of the MIS department to ensure we had ‘one consistent source for all data’.
We addressed information delivery through automated batch distribution systems

4. Where we have come from:
In 2002 we developed our first Web-Intranet reporting system (OnLine 1)
- limited to 2 Financial reports.
Nov 2003:
Report distribution was recognised as a key inefficiency.
Challenge associated with managing:
Chart of Account Implementation
Implementation of new FMIS (Oracle)
Undertook an evaluation of a number of BI systems
Cost to hospital to purchase a BI solution $ K plus yearly licensing and support costs.

5. The Problem:
Need for an intelligent system for all of our information and reports using:
Web-intranet front end to allow easy access from all of our campuses.
Aggregate and detail reporting with drill-down
Incorporates the Organisation Structure
Incorporates various reports.
“…..There were no available funds and resourcing required to develop or replace the existing reporting environment into a business intelligent system….”

6. The Solution:
Over the last 2 years Peninsula has gradually moved many of its databases to Microsoft SQL Server.
Jan 27, Microsoft released an add-on service to SQL Server.
The new service is known as: SQL Server Reporting Services
The 2004 release of SQL Server database - Microsoft has entered the BI market traditionally led by specialist companies, such as Crystal Decisions, Business Objects & others.
At Peninsula it took us less than 1-week to develop all of the Online 1 capabilities.
For consistency we named our MS SQL Server Reporting Services solution to ‘OnLine 2’.

7. Online 1 versus OnLine 2 Online 1 OnLine 2 Requires User Logon Yes No
Include SP & Capital Fund reports
Include Payroll reports
Include summary level reporting
Report generation speed
Very Fast
Fast
Revenue reporting for CC’s
Graphical analysis
Ability to easily add new reports
Report drill down capability
Some
Ability to save reports in multiple formats (Excel, PDF, etc)
Ability to Print multiple CC’s in a Cluster/Aggregate
Ability to upload and share reports

8. Extract, Transform & Load
SQL Architecture at PH PH
Feeder
Systems
USER INTERFACE
SQL Server
2000
Microsoft
Reporting Services
G/L
Microsoft SQL
- Data
Warehouse
OnLine 2
SAP
Extract, Transform & Load
E.T.L.
rdl
files
PAS
rdl
files
CIZER
Other
Visual Studio.NET
Pathology

9. Benefits of OnLine 2
‘One Stop Shop’ for ALL cost centre based reporting.
Acts as a data warehouse for current & historical data.
OnLine 2 works with any source feeder systems (including current G/L & Oracle)
Seamless user transition from old CoA to new CoA
Seamless user transition from old G/L to new Oracle FMIS system.
PH – Is one of 3 lead agencies

10. Benefits of OnLine 2 More consistent and accurate reports
New reports produced within a significantly reduced timeframe
Cost of development and implementation was negligible to the organisation.
Leveraged of existing infrastructure
Used existing resources.
No yearly support & Licensing costs.

11. Benefits of OnLine 2 to the Organisation
SQL Data warehouse and Reporting Services provides for:
Use of a common Architecture
A standard MS application which is externally supported by MS and its partners.
One source for all information
One consistent version of the truth
“….a person who has one watch knows what time it is. A person who has two watches is never quite sure…..”

12. What the OnLine 2 Reporting System will do for users
Provide relevant information and analysis on demand
Reporting flexibility allows for personalised delivery of information.
BI becomes easier and more accessible
Reduce information latency to decision makers and managers

13. Questions?

14. © 2003-2004 Microsoft Corporation. All rights reserved.
This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.

21. OnLine 2 - Export

22. X000 – Search CoA – CC & Accounts

23. DHS CoA – Trial Balance

24. N000 – Non-operating

26. W000 Payroll Reporting – Drill down

28. S100 – Sick Leave Report

29. Pathology – Activity Reports

30. © 2003-2004 Microsoft Corporation. All rights reserved.
This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.