1. 2014-2015 RPS SMART School Academy
Session III, Day 6
Time: (1/7 slides)
Resources Required: N/A
Purpose: Introduction to Session III
Lecture Notes:
Activity Notes:
FACILITATOR NOTE: The night before, we took all the tables and put them around the perimeter of the room and placed the chairs in a circle. Note the participants’ reactions as they enter the room and try to figure out where to sit.

2. The Conscious Competence Ladder
Stage 4: Unconscious Competence
Stage 3: Conscious Competence
Stage 2: Conscious Incompetence
Stage 1: Unconscious Incompetence
Time: 60 minutes (1/10)
Resources Required: Participant Manual page 32
Purpose: Move the audience through each stage of the Conscious Competence Ladder
Lecture Notes: When we learn a new skill, we experience different emotions s well as different stages in the learning process. The Conscious Competence Ladder was developed by Noel Burch, an employee with Gordon Training International in the 1970’s. It helps people to understand what is a “normal” skill development process. Most importantly, it draws attention to the fact that learning can become frustrating, challenging, difficult, and dispirited if the learner does not receive the right kind of support to move through the stages sequentially.
The model highlights two factors that affect our thinking as we learn a new skill. Consciousness or level of awareness and Competence or skill level. This serves to remind us of the need to train people in stages of their development. For example, teachers and trainers may believe the learners are in Stage 2 and ready to move to Stage 3 when actually, many are at Stage 1. Here the teacher assumes the learner is aware of the skill deficiency and that there will be benefit from acquiring the new skill. However, people in Stage 1 of learning have no awareness of the benefits, relevance, or even awareness they have a skill deficiency. They will not be able to move to Stage 3 unless they are well aware of what they need to do to practice and what they need to do to deal with their emotions in Stage 2.
We move through all four levels as we build competence in a new skill.
I will illustrate each stage for you with a short video clip. While each stage of the Competency Ladder is explained further in the next few slides, become aware of the stage you are currently experiencing as you are being asked to try new skills in the SMART School Improvement Process and acquire competencies for becoming a coach to the SMART SIP.
Where are you finding yourself?
GO TO THE NEXT SLIDE
Activity Notes:

3. Stage 1: Unconscious Incompetence
Don’t know what you don’t know
Innocent of “unspoken rules”
Knowledge didn’t prepare you
Time: 60 minutes (2/10)
Resources Required: Participant Manual page 32
Purpose: Move the audience through each stage of the Conscious Competence Ladder
Lecture Notes: Review the bulleted points
Activity Notes:

4. Stage 2: Conscious Incompetence
Private or public mistakes
Increased awareness
Self-conscious
Need to change or avoidance
Time: 60 minutes (4/10)
Resources Required: Participant Manual page 32
Purpose: Move the audience through each stage of the Conscious Competence Ladder
Lecture Notes:
Review the bulleted points briefly then move to the next slide
Activity Notes:

5. Stage 3: Conscious Competence
Operate with confidence
Problem solve
Quickly correct errors
Time: 60 minutes (6/10)
Resources Required: Participant Manual page 32
Purpose: Move the audience through each stage of the Conscious Competence Ladder
Lecture Notes:
Read the bullet points briefly the go to the next slide for the video
Activity Notes:

6. Stage 4: Unconscious Competence
Mastery
Integration
Build new skills
Creative
Time: 60 minutes (8/10)
Resources Required: Participant Manual page 32
Purpose: Move the audience through each stage of the Conscious Competence Ladder
Lecture Notes:
Briefly review the bulleted items then move to the next slide
Activity Notes:

7. Conscious Competence Ladder: Debrief
What implications does the Ladder bring to your level of consciousness when it comes to learning the SMART School Improvement System and the SMART Coaching Competencies?
Time: 60 minutes (10/10)
Resources Required: Not in Participant Manual.
Purpose: Move the audience through each stage of the Conscious Competence Ladder
Lecture Notes:
Activity Notes:
The Conscious Competence Ladder is useful in several ways:
Personally: You can use it to understand the emotions you’ll experience during the learning process. This helps you stay motivated when times get tough and helps you manage your expectations of success so you don’t’ try to expect too much too soon.
Professionally: You can use it to explain to students (if a teacher) or faculty (if in leadership) that this ladder applies to all people expected to learn something new and apply it in their performance.
Coaching: Use this ladder to assess the emotions and skill areas of a client and ask pertinent questions for the client to take action to move through each stage.

8. Evening Learning Opportunity
Complete…Reflections about Coaching
Session III
Participant Manual
Coaching the Process Tab
Page 31
Time: 30 minutes (1/2 slides)
Resources Required: Participant Manual, page 31
Purpose: Reminder of the evening learning opportunity. Reconnect to Day 5.
Lecture Notes:
Activity Notes:

9. SMART Coaching Cycle Questions
As a team, share your reflections from Tab 2, page 31 of questions representing each stage of the SMART Coaching Cycle.
Document new questions.
As a team, return to page 31, review the last two questions to complete your discussion.
Time: 15 minutes (2/2 slides)
Resources Required: Participant Manual, page 31
Purpose: Build sets of coaching questions around The SMART Coaching Cycle
Lecture Notes:
Activity Notes:
From reflections on p 31, go to your journals and create questions that will support you as a coach in each stage. Share the questions…
FACILITATOR NOTE: It is not about the question is about listening! It is about coaching the SMART School Improvement Process. Where are they in the process and how do I take them to the next level without telling them.
FACILITATOR SUMMARY: After questions have been generated for each stage, reference the participants to the reflection questions created at the end of the participant manual, page How do your questions compare? What new questions can you add to your pool?

10. Time for a BREAK Time: 15 minutes (1/1 slide) Purpose: Break
Resources Required: Not in Participant Manual
Lecture Notes:
Activity Notes:

11. SMART Coaching Cycle STAGE 4: STAGE 1: STAGE 3: STAGE 2: Plan to
Take Action
STAGE 1:
Set the
Foundation
STAGE 3:
Identify the Need for Change
STAGE 2:
Examine the Data
Time: 5 minutes (1/1)
Purpose: Quick review the four stages around the SMART Coaching Cycle – Connect Session II and III.
Lecture Notes: Introduce the SMART Coaching Cycle and highlight each stage as follows:
Stage 1: Set the Foundation. This stage is critical for developing the relationship between the coach and the client.
Stage 2: Examine the Data allows the coach and client to look at the reality of the situation through different perspectives, lenses, and data sources to validate or dispute current perceptions.
Stage 3: Identify the Need for Change: This stage shifts the current mindset into future possibilities for better results. The coach uses powerful questions for the client to establish a future vision of self, team, and/or organization.
Stage 4: Plan to Take Action: Every coaching conversation should end with the client taking an action step or steps toward the goal. This stage is critical for improvement. The next coaching conversation relies on the action of the client to achieve his/her goal.
Activity Notes:
Resources Required: Not in Participant Manual.

12. Laboratory of Grace: Coaching for Results
Reflect on an area you want to see personal change related to:
SMART School Improvement Process
SMART Coaching Cycle
School Leadership Team
Time: 45 minutes (1/2 Slides)
Purpose: Challenge myself as a coach. Increase comfort level in using the SMART Coaching Cycle and related competencies
Resources Required: Participant Manual page 33
Lecture Notes:
Activity Notes:
1. Audience will self-reflect (33) (3-5 minutes)
2. Distribute cards. Move into triads (self select or cards)
3. Share roles and responsibilities NEXT SLIDE
Coach: Coach for 10 minute using all stages of the cycle
Coachee: Provide the focus of your coaching session
Observer: Provide Coach with evidence of their use of the competencies of the SMART Coaching cycle.
4. Prepare for your coaching session: 5-7 minutes
Suggestion: Recreate the cycle in your journal. Gather your thoughts around the “focus” of the clients session. Think about how you would serve you coachee, using the SMART Coaching Cycle
5. Begin coaching session and debrief
10 minutes coaching
5 minutes debrief from observer; questions and comments from coach and coachee. (p 34)

13. Laboratory of Grace: Coaching for Results
ROUND 1
ROUND 2
ROUND 3 A
Coach
Observer
Coachee B C
Time: 45 minutes (1/2 Slides)
Purpose: Challenge myself as a coach. Increase comfort level in using the SMART Coaching Cycle and related competencies
Resources Required: Participant Manual page 33
Lecture Notes:
Activity Notes: Each person will play the role of a coach and coachee.
Coach role: Use the complete Coaching Cycle to work with your coachee with his/her focus area for change.
Coachee: Determine an area of focus based on what you’ve learned about coaching competencies and the SMART Goal process. Make it specific.
Preparation: Individually reflect on:
Where do you think you fall on the Conscious Competence Ladder as a SMART Coach and why?
What feelings do you have about being in that place?
My coaching focus is (be specific):
Instructions:
Person A coaches person B
Switch roles
Debrief­­­­­­­ (next slide)

14. Laboratory of Grace: Debrief
With your coaching partner, discuss each of the prompts relating to how it felt to coach and how it felt to be coached.
Time: 45 minutes (2/2 Slides)
Purpose: Challenge myself as a coach
Resources Required: Participant Manual page 34
Lecture Notes:
Activity Notes:
Reference p. 34 in the Coaching Tab plus Observer notes
Have coaching triads discuss how each felt using the table of questions on the Lab of Grace Debrief handout
Welcome audience to share 1-5 comments about the experience.
Have audience write down what they learned from this segment of the presentation in their notebook.

15. Preparing for Session IV!
Time: 15 minutes (1/5 slides – 3 min)
Resources Required: Participant Manual, Overview Page
Purpose: Set expectations for between sessions work
Lecture Notes:
Move through the slides in preparation for their team time.
Activity Notes:
Team Planning Time (Total 50 min.)

16. Learning Opportunity between Sessions III and IV
Meet with your SMART School Improvement Leadership Team to conduct:
Between Steps #4 and #5: Implement Plans
Step #5: Analyze and Refocus
Meet with your SMART Coach
Prepare the Story of Your SMART Journey to share with your colleagues in Session IV.
Time: 15 minutes (2/5 slides – 3 min)
Resources Required: Participant Manual, Overview Page 9
Purpose: Set expectations for between sessions work
Lecture Notes:
Move through the slides in preparation for their team time.
Activity Notes:

17. Your SMART Journey
Purpose: To share what has been accomplished and to deepen the learning of all participants based on district teams’ application of the SMART School Improvement Process. Activity Overview: Mixed groups will take turns sharing their team’s story or stories as it relates to their project work back in their districts. Organize / plan your approach
Time: 15 minutes (3/5 slides – 3 min.)
Resources Required: Participant Manual, Process Tab, page 90; calendars
Purpose: Set expectations for final session work
Lecture Notes:
Activity Notes:

18. Sharing Your Journey - Suggestions
Share your SMART goal tree
What data supported the selection of this goal?
Share your ACTION plan
How did you determine the strategies?
Describe the professional learning aligned to your plan.
Share your improvement data
What formative data have you been looking at to determine if your plan is working?
What are the data telling you?
What adjustments have you made as a result of the data?
Time: 15 minutes (4/5 slides – 3 min.)
Resources Required: Participant Manual, Process Tab, page 90; calendars
Purpose: Set expectations for final session work
Lecture Notes:
Activity Notes:

19. Sharing Your Journey - Suggestions
Share what remains to be accomplished
What still needs to be done between now and the end of the year?
How will what you do this spring jumpstart your SMART work next year?
Share your development as a SMART coach
What are your strengths as SMART coaches?
What continue to be your needs as SMART coaches?
Time: 15 minutes (5/5 slides –31 min.)
Resources Required: Participant Manual, Process Tab, page 90; calendars
Purpose: Set expectations for final session work
Lecture Notes:
Activity Notes:

20. LUNCH
Time: 60 minutes (1/1 slide)

21. Team Planning Time Time: 45 min. (1/1 slides – 45 min.)
Resources Required: Participant Manual, Process Tab, page 80; calendars
Purpose: Getting organized and scheduling
Lecture Notes:
Activity Notes:
NOTE TO COACHES: This would be a good time to check in with them to make sure they understand how the Journey presentations will happen. They only need to prepare 1 story but they all have to be prepared to share it. Also, check in with them on scheduling your coaching session if you still need to do that.

22. Energy Break Time: 15 min. Resources Required: Music Purpose: Break
Lecture Notes:
Activity Notes: Play music or use timer (optional). Sound the reminder, 5 minutes before returning.
Energy Break

23. Change…
“People don’t mind making change, they simply hate to ‘be changed.’”
Enlightened Leadership
Time: 90 min. (1/2 slides – 15 min.)
TABLE Partner share: Think about a change in your life. What makes change easy? Difficult? What phases do you go through when you are in a change process?

24. Create a 5 min. Mini-Lesson
Stage 2: Explore the Data #1 = Coaching Language p #2 = Tools to Engage teams p. 36 – 37 Stage 3: Identify Need for Change #3 = Coach to break resistance p. 38 #4 = Coach through limiting beliefs p. 38 #5 = Coach through interpretations p. 38 #6 = Coach through assumptions p. 39
Time: 90 min. (2/2 slides – 75 min.)
Purpose: Involve the group in teaching the content through the use of mini-lessons
Lecture Notes:
Review what a “mini-lesson” is. (Purposeful, Essential Learning, Engaging, Participatory, no longer than 10 min.)
In each “pie” have people number from 1-6.
Assign the content to each number
Groups will have 10 min. to prepare their mini lesson
Each group will deliver the lesson following the sequence of numbers assigned
Assign a time-keeper so all lessons can be delivered in the time allotted.
Activity Notes:
Coaches will need to facilitate this section
Find a place in the room that will allow the groups to hear each other and work together
Follow the Lecture Notes
Groups may use materials of chart paper, markers, but it might be difficult to use computers without a projector
Stay within the time frame
Groups may cluster independently before presenting
Remind them of teamwork and coaching styles as a way of self-organizing with a purpose and task.
Also remind them that teachers do this all the time as a way of honoring their role in the classroom.

25. Feedback Forms Individually complete your feedback form.
Tidy your table.
Thank you for your time and energy today!
Time: 15 min. (1/2 slides – 15 min.)
Purpose: Closure
Lecture Notes:
Activity Notes: Have participants complete the Survey Monkey Feedback form before they leave.

26. Building capacity for student-focused, goal directed learning
Thank you
SMART People!
Time: End of Day
Resources Required: Not in Participant Manual
Purpose: Show as the participants leave the room
Lecture Notes:
Activity Notes:
smartlearningsystems.com
Building capacity for student-focused, goal directed learning