1. Managing Media Materials Services
In this chapter, you will learn everything you ever wanted to know about…
Ordering
Processing
Circulating
…materials and equipment!

2. The Media Center’s materials collection often includes:
Materials showing motion
Audio materials
Sound and projected still images
Other materials (models,kits)
Print materials

3. As well as storing materials, the media center must establish policies and procedures to facilitate their selection, processing, circulation, and maintenance.

4. 5 Steps to a Happy Media Center
Determine collection needs
Select appropriate materials
Develop appropriate technical processing procedures
Develop effective and efficient circulation procedures
Develop materials maintenance procedures

5. Determining Collection Needs
DO…
DON’T…

6. Determine collection needs by…
Soliciting client advice
Cost of media
Equipment needed
Simplicity to use
User familiarity
However, the ultimate choice is that of the Media Manager.

7. Selecting Appropriate Materials
DO…
DON’T…

8. Selecting Appropriate Materials
Develop criteria to facilitate the selection process
(written policy should exist)
What should your policy include?
(each one will be different)

9. Selection Policy School district and individual school philosophy
Statement summarizing aims and objectives of LMC
List of those who select and the specific objectives of the selection function
An indication of delegated and final responsibility for selection
A list of the types of media found in the center
An enumeration of the selection aids most frequently consulted
A description of procedures, forms , and practices used in selection
Indication of areas of collection that will be stressed or de-emphasized
Additional or modifying criteria for the various clientele served
Statements concerning the LMC policies towards gifts, sponsored material, weeding, duplication, and replacement
Information concerning any cooperative acquisition projects in which the center is involved with other schools
Description of procedures for complaints and any forms used to do this

10. Now that you have a policy, it is time to select materials!

11. Locating Sources for Instruction/Training Materials
Catalogues
Brochures
Professional Journals
Advertisements
Workshops/Conferences
Establish a Media Reference Library

12. Evaluating Materials
“Do it yourself” plan - media manager/staff evaluate materials
Materials are purchased as requested without evaluation
All requests for materials from clients are obtained for preview
Only materials most often rented are purchased
Only materials highly recommended by professional review sources are ordered for preview or purchase
A review committee is used

13. Evaluation Forms
KISS
Keep It Short & Simple

14. Cataloging
Materials must be cataloged and included within the institution’s library catalog
Media materials do not necessarily need to be classified using conventional standardized classification systems(they should still be cataloged)

15. Cataloging and Classification
Classification-the systematic arrangements of materials into meaningful and related groups following some established criteria and coding system(DDS and LC)
Catalog-the index to a total collection - reference source that gives location and gives brief description

16. Non-Print Materials
The book recommends that non-print media be shelved elsewhere in the collection. Monitoring and ease of access will be much easier if housed in a separate area. Also, machinery needed to use this media can be stored nearby.

17. Circulation
DO…
DON’T…

18. Circulation
The collection is of no use if it is never used . Therefore, simple but effective circulation procedures must be available to facilitate that use.
Reference and Retrieval
Scheduling and Booking
Delivery
Patron Use
Checking in Materials
Billing

19. Maintaining the Collection
Keeping the Collection in Good Physical Condition
Start with quality material
Clean regularly
Provide instructions for accurate use and care of materials

20. Weeding
Weeding-the process of removing materials from a collection(10% a year)
Age of the material
Circulation statistics
Physical condition of material
Patron and collection needs

21. The Perfect Media Center