TRACKER Dates Changes POC File Version Service P.O.C.s

TRACKER Dates Changes POC File Version Service P.O.C.s
Phil Tabor U.S. Army LT Jacqueline Kyzer, USN LT Patrick R. Pennella Coast Guard Recruiting NCCM(SS) Jason Moore Chief Recruiter, Navy Mark A. Pennock, CMSgt, USAF William C. Boettcher, MSG, U.S. Army Jack Jacobs USMC Andy Carswell NIT EPDS/MEPS Trainer, Navy MICHAEL MALOTT, MSgt, USAF Spencer, Scott, ARNG

Add your own notes to the pages as you prepare for your session
Facilitator Notes Facilitator Notes Your Role Your role as the Facilitator is to: Present the content. Provide examples related to the topic. Add personal experiences to support content. Engage the participants by asking open-ended questions to encourage discussion, sharing of ideas, stories, and successes. Prior to the Session Print the slide presentation in “notes view” (select Notes Page from Print Layout option) and make sure you are comfortable with the content. Add any additional notes or directions to the Facilitator column of the slide to help you during the session. Make sure you are familiar with the slides and topic for any guest speaker that will be joining the session. The Session As participants join the session: Welcome them. You can do this verbally. Encourage conversation by talking about current events, holidays, weather, weekend activities, etc. When the session begins: Present the content for the session’s topic. Engage the participants by asking them to raise their hand or provide examples. Ask questions and provide feedback. For example, “what are some other examples…?”, “thanks for sharing” or “that’s a great example.” Ask participants for their thoughts, ideas, suggestions to a participant’s response or question. Allow and plan for silence when participants do not respond. Keep to the time designated for the session. When the session ends: Print this presentation in “Notes View” to see the content the Facilitator will present. Add your own notes to the pages as you prepare for your session

Service Liaison / Guidance Counselor TASKS
Topics Presented: Introduction and Overview Applicant Record Data Entry Project Applicants Opening Procedures Process Applicants Ship Applicants Total Time: XX minutes Briefer’s Full Name and Rank Briefer’s Title Facilitator Welcome participants to the session. Let the audience know that you will take questions throughout the session and there’s also a designated time for questions at the end. Say: This session will focus on Service Liaison or Guidance Counselor Tasks. This session will take approximately XX minutes. Transition: Let’s begin our session. 2018

INTRODUCTION Facilitator
Time: xx minutes Facilitator Say: My name is XX, and I am an Instructor for XX service. I’ve been with this service for xx years, and worked in partnership with the United States Military Entrance Processing Command (USMEPCOM) for XX years/months. Ask: Just to get a feel for the audience, Ask: Who has heard of USMEPCOM? Who remembers at which MEPS they processed in? (take note of responses) Transition: Next, let’s look at the purpose and objective for this session.

PURPOSE & OBJECTIVES Purpose: The purpose of this session is to provide an overview of your tasks as a Service Liaison or Guidance Counselor. In partnership with USMEPCOM, this session is provided as a template to enhance current Service’s guidance on MEPS processes. Objectives: At the end of this session, participants will understand: MDC/A Calculation Applicant Record Data Entry Projection Scheduling Opening Procedures Aptitude Testing Medical Processing Enlistment Processing Travel Processing Time: xx minutes Facilitator Explain: The purpose of this session is to provide an overview of your tasks as a Service Liaison or Guidance Counselor in partnership with USMEPCOM. Say: At the end of this session, participants will understand: MDC/A calculation Applicant Record Data Entry Projection Scheduling Opening Procedures Aptitude Testing Medical Processing Enlistment Processing Travel Processing Transition: Next, let’s talk about the Maximum Daily Capacity/Allocation (MDC/A)

Maximum Daily Capacity/Allocation (MDC/A)
MDC/A determines both the MEPS’ maximum daily capacity for new contracts (excluding shippers) and full medical exams (excluding inspects) based on MEPS Human Resources Assistant (HRA) and medical staffing (excluding CMO, Assistant Chief Medical Officer (ACMO), and Fee Basis Provider (FBP). MDC/A provides each Service a guaranteed minimum level of daily contract/full medical exams. Service allocation is determined by the MEPS workload percentage each Service executed the previous fiscal year. Allocation numbers are rounded up to the next full number. Service allocation will only be used to limit processing when the overall MEPS capacity for contracts or full medical exams is exceeded. MDC/A numbers established annually are available on SPEAR: J-3/Current Operations Division page, under Operational Guidance MDCA for FY__ : Time: xx minutes Facilitator Say: This allocation establishes a MEPS unique maximum daily capacity for new contracts (excluding shippers) and full medical exams (excluding inspects) based on the assigned MEPS HRA and medical staffing (excluding CMO ACMO, and FBP). If projections exceed MEPS overall capacity, the MEPS will notify SL/GCs to reduce their number of projections (no lower than the Service’s daily allocation) in order to bring the MEPS total down to maximum capacity. Emphasize: Provide the MEPS with names of applicants projected to be deleted NLT 1100 the day after notification of exceeded MEPS capacity, i.e., 1100 the day before scheduled processing and after QRP. Transition: Next, let’s talk about the MDC/A calculation.

MDC/A Calculation Examples
Example: Chicago MEPS has 5 medical staff Full physical MDC = 25 (5x # of medical staff with exclusions: CMO, ACMO & FBP) MDC and Minimum Allocation MDC/A Not Invoked MDC/A Enforced Full Phys Allocation Workload MEPS MDC 25 Army 9 35% ARNG 4 15% Navy 5 20% Air Force USMC 3 10% CG 1 5% Total 26 100% Full Phys Allocation Projection Army 9 12 ARNG 4 Navy 5 3 Air Force 2 USMC CG 1 Total 26 23 Full Phys Allocation Projection Army 9 12 ARNG 4 Navy 5 7 Air Force USMC 3 CG 1 Total 26 31 Time: xx minutes Facilitator Say: Let’s look at the example Full physical MDC = ? (5x number of medical staff excluding: Chief Medical Officer (CMO), Assistant Chief Medical Officer (ACMO), and Fee Basis Provider (FBP). Emphasize: The full physical allocation was established by using the previous years processing accomplishments. The rolling 12 months of data determined the allocation amount for each service. FBPs may be requested as required to assist the CMO in accomplishing his/her daily medical department duties. Emphasize: Services will continue to have Mission Days. During Service Mission Days MEPS will continue to utilize MDCA calculations and will not provide preferential treatment outside the guidelines of MDCA. Walk-ins will be returned to the control of the recruiter if they cannot be processed due to capacity restrictions. Transition: Next, let’s talk about ASVAB Even though Army is over its allocation, MEPS full phys MDC of 26 has not been reached, therefore Army is allowed to project for 12 This number becomes MEPS full physical MDC Army & Navy over allocated *and* MEPS full phys MDC has been exceeded - MDC may be enforced to lower projections for Army & Navy

(Administrative and Enlistment)
REFERENCES DoD Directive E, USMEPCOM (Oct 12) DoD Instruction , Accession Processing Data Collection Forms (Sep 11) DoD Manual , Military Entrance Processing Stations (Jul 18) USMEPCOM Reg , Enlistment Processing (Oct 17) USMEPCOM Reg 680-3, USMIRS (May 06) USMEPCOM Reg 55-2, Transportation and Travel USMEPCOM Reg 715-4, Applicant Meals & Lodging Program Accession Processing (Administrative and Enlistment) DoD Directive E, Military Personnel Accession Testing Programs (Sep 05) USMEPCOM Reg 611-1, Enlistment Qualification Tests (Oct 17) USMEPCOM Reg 601-4, Student Testing Program (Sep 17) Aptitude Processing DoD Instruction , Medical Standards for Appointment, Enlistment and Induction into the Military Services (Mar 18) AR , Standards of Medical Fitness (Joint Service Reg) (Jun 17) USMEPCOM Reg 40-1, Medical Processing & Examinations (Jul 17) USMEPCOM Reg 40-8, DoD HIV and DAT Program (Mar 17) USMEPCOM Medical Prescreen Program Standard Operating Procedure Medical Processing Time: xx minutes Facilitator Say: The references provided serves as the guide used to facilitate this session. Aptitude Processing DoD Directive E, Military Personnel Accession Testing Programs (Sep 05) AR , Armed Services Military Personnel Accession Testing Programs (Joint Service Reg) (Oct 05) USMEPCOM Reg 611-1, Enlistment Qualification Tests (Oct 17) USMEPCOM Reg 601-4, Student Testing Program (Sep 17) Medical Processing DoD Instruction , Medical Standards for Appointment, Enlistment and Induction into the Military Services (Mar 18) AR , Standards of Medical Fitness (Joint Service Reg) (Jun 17) USMEPCOM Reg 40-1, Medical Processing & Examinations (Jul 17) USMEPCOM Reg 40-8, DoD HIV and DAT Program (Mar 17) USMEPCOM Medical Prescreen Program Standard Operating Procedure Accession Processing DoD Directive E, USMEPCOM (Oct 12) DoD Instruction , Accession Processing Data Collection Forms (Sep 11) USMEPCOM Reg , Enlistment Processing (Oct 17) USMEPCOM Reg 680-3, USMIRS (May 06) USMEPCOM Reg 55-2, Transportation and Travel Transition: Let’s look at the Applicant Record data entry .

Applicant Record Data Entry
Time: xx minutes Facilitator Say: The first step consists of data entry of individuals to be processed at the MEPS. This scheduling is accomplished through the use of the USMEPCOM Form 727-E series, a form that is completed by the sponsoring military recruiting service. SL/GCs will ensure applicants read and sign authorizations, acknowledgements, and consents pursuant to the Privacy Act; Health Insurance Portability and Accountability Act of 1996 (HIPAA); parental consent; and release for data capture, maintenance, and exchange. Emphasize: UMF 680-3A-E is the authoritative applicant source document for personal data in USMIRS. USMEPCOM Form 680-3A-E, Request For Examination, is the first document completed for any applicant processing at MEPS. All required data elements on the form (including signatures) must be complete and accurate. Transition: Let’s look at the Data entry process, starting with USMIRS Log-In.

USMIRS Log-in The DD Form 2875 System Authorization Access Request (SAAR) to be used is and must be acquired from the MEPS Information Technology Specialist (ITS). Once the DD Form 2875 has been processed, the MEPS ITS will: assign each Service User a USMIRS User ID and temporary password capture each Service User’s biometric information (fingerprint and facial recognition photo) for e‐Signature purposes To open USMIRS, enter your MEPS USMIRS URL into the web browser with the MEPS name from the table or, if available, double click your MEPS USMIRS icon. The URL is: Enter Password which must be a minimum 10 characters; 2 upper case, 2 lower case, 2 numbers, and 2 special characters. Time: xx minutes Facilitator Say: Upon arrival at your MEPS location you will be assigned a USMIRS account to conduct your daily activities. All USMIRS users are required to be in the Active Directory (AD) group, ALL-APP-USERS. If a user is not in this and/or similar AD group, the system prevents user access. Business Rules and System Notifications. The System contains business rules; they ensure data meets a standard and may prevent a user from reporting a workload transaction until the data meets a defined set of criteria. Generally, a notification will inform a user to correct an entry or perform a specific procedure, prior to the system allowing data to be entered. Transition: next slide

USMIRS Log-in USMIRS then asks for your Certificate and PIN; or whenever the CAC PIN cache times out. Select your certificate from the Windows Security pop-up and click OK. Enter your CAC PIN in the displayed ActivClient Login pop-up and click OK. Time: xx minutes Facilitator Say: You must Follow each prompt to gain entry into USMIRS. 1. Select your certificate from the Windows Security pop-up and click OK. 2. Enter your CAC PIN in the displayed ActivClient Login pop-up and click OK. Transition: next slide

USMIRS Log-in The MEPS “ATTENTION” screen then displays. This screen informs the user of their consent conditions for use and their last USMIRS login data including: MEPS, Date & Time, and IP address. After reading and consenting to the conditions, click the Sign In to “CHICAGO” MEPS USMIRS link to access the MEPS’s USMIRS. Note: “CHICAGO” is replaced with the user’s MEPS location. Time: xx minutes Facilitator Say: You must Follow each prompt to gain entry into USMIRS. 1. After reading and consenting to the conditions, click the Sign In to CHICAGO MEPS USMIRS link to access the MEPS’s USMIRS. Transition: next slide

USMIRS Log-in A Warning - Security pop-up window displays inside a new shell over the ATTENTION screen. Click Yes in the Security pop-up, to block unsafe components from being run. Time: xx minutes Facilitator Say: You must Follow each prompt to gain entry into USMIRS. 1. Click Yes in the Security pop-up, to block unsafe components from being run. Transition: next slide The new shell, entitled with the user’s name (redacted) and MEPS (e.g., CHICAGO), displays the Welcome/Login screen. The OU08 USMIRS LOGIN SCREEN also:  indicates the MEPS name,  displays the USMIRS software version number, and  provides entry fields for a MEPS specific user login.

USMIRS Log-in To login and perform USMIRS functions, enter your USMIRS account USERNAME and PASSWORD for the indicated MEPS. Note: The user may shrink or expand buttons in the upper right corner of the “Welcome” screen, or any USMIRS screen, to reduce or enlarge the USMIRS application window. Time: xx minutes Facilitator Say: You can now enter your username and temporary password. You will automatically be prompted to enter a new password. After username and password entry, click the USMIRS LOGIN button to sign on, or click CANCEL to skip login, close the application shell, and return to the ATTENTION screen. Transition: Let’s look at data entry.

USMIRS Main Menu The bottom of the Main Menu screen has several "Hot Buttons" for direct access to the screen names in the table below. Use your mouse or press <TAB> to yellow highlight the selection you wish to access. Click the left mouse button or press <ENTER> to go to that screen. The definition of each letter is as follows: Time: xx minutes Facilitator Say: Each day you are responsible for reporting various workloads. Such as: Who is present for processing, meals, and hotel rosters for the next day processors. The first report is the USMEPCOM Form 727 Processing List (PL). Transition: Next Slide Some menu items displayed may not be available for Service User’s role. They are displayed because they are part of the overall USMIRS application for use by USMEPCOM personnel.

Processing/Enlistee Record
USMEPCOM PCN 680-3ADP, Processing/Enlistee Record MOST COMMONLY USED Also known as the O screen Navigate directly to the USMEPCOM PCN 680-3ADP screen (ADP680) by selecting ‘O’ or hot-key function of <CTRL+O> Time: xx minutes Facilitator Say: The protection of applicant data is critical to mission success and requires proper administrative, technical, and physical safeguards to ensure security and confidentiality of the information. Data Accuracy and Reporting Standards. IAW DoD Instruction , DoD Records Management Program, “the information and intellectual capital contained in DoD records will be managed as national assets. Effective and efficient management of records provides the information foundation for decision making at all levels, mission planning and operations, personnel and veteran services, legal inquiries, business continuity, and preservation of US history.” Additionally, DoD Directive , DoD Privacy Program, “PII collected, used, maintained, or disseminated will be relevant, timely, complete, and accurate for its intended use.” Transition: Next slide

Processing/Enlistee Record
USMEPCOM PCN 680-3ADP, Processing/Enlistee Record Initial view of ADP680 screen; also referred to as the “O” screen allows you to enter an SSN and search for an applicant electronic record. Time: xx minutes Facilitator Say: The ADP680 screen shows a summary of information related to work history and transactions committed to the system. MEPS uses the ADP680 screen to view and ensure the accuracy of system-generated WKIDs and to print the PCN 680-3ADP, Processee/Enlistee Record. Transition: Next slide

Request For Examination
USMEPCOM Form 680-3A-E, Request For Examination Navigate through the data fields by using <TAB> or <ENTER> key; or select the correct response from a list of values and you will proceed to the next open data field for entry. Also known as the P screen Navigate directly to the USMEPCOM Form 680-3A-E Personal Data screen (OP01) by selecting ‘P’ or hot-key function of <CTRL+P> Time: xx minutes Facilitator Say: OP01 Personal Data Screen (UMF 680-3AE, Request for Examination) is used to create, verify, or update personal data to a record in the Command’s reporting system. The Services will enter personal data for “Service Sponsored Applicants” and “Other DoD Applicants.” Transition: Next slide Note: When no applicant electronic record is found, USMIRS will automatically navigate you to the OP01 screen for entry of personal data

USMEPCOM Form 680-3A-E, Request For Examination Navigate through the data fields by using <TAB> or <ENTER> key Enter all information, paying particular attention to: -Spelling of name -Date and place of birth -SPF codes for active / reserve Accuracy is critical; once committed and personal data record created (A000V), most errors need to be fixed by MEPS personnel Time: xx minutes Facilitator Say: Ensure information on OP01 is consistent with processing documents produced by MEPS or used by MEPS. Emphasize: If there are discrepancies between the UMF 680-3A-E and USMIRS data that impacts the DD Form 4 Enlistment/Reenlistment document (i.e., name, date of birth, SSN, and address), MEPS will place the applicant in an administrative hold “N” status (OQ03), identifying the reason, and return the applicant to the Sponsoring Service for resolution. Transition: Next slide

USMEPCOM Form 680-3A-E, Request For Examination
Navigate through the data fields by using <TAB> or <ENTER> key Make selection from list of values by: 1. using mouse 2. entering letter 3. Using arrow key Click OK after the selection. Time: xx minutes Facilitator Say: Drop down boxes will open for each selections Enter the information as listed on the source documents. EG.., C=US CITIZEN Bring up the drop down boxes by using “CTRL L” or use enter on a blank box Navigate backwards using “SHIFT + TAB” Transition: Next slide

USMEPCOM Form 680-3A-E, Request For Examination Navigate through the data fields by using <TAB> or <ENTER> key Racial Category Time: xx minutes Facilitator Say: Some selections in the drop down menu require you to use the space bar to make the selection you can also enter the code manually. Select the criteria that identifies the applicant and select ok. Press the Tab key to continue Transition: Next slide

Navigate through the data fields by using <TAB> or <ENTER> key Religious Preference Time: xx minutes Facilitator Say: Select the criteria that identifies the applicant and select ok. Press the Tab key to continue Transition: Next slide

Navigate through the data fields by using <TAB> or <ENTER> key Education Level Time: xx minutes Facilitator Say: Select the criteria that identifies the applicant and select ok. Press the Tab key to continue Transition: Next slide

USMEPCOM Form 680-3A-E, Request For Examination, pg. 2
Navigate through the data fields by using <TAB> or <ENTER> key Record Header and Testing Information Time: xx minutes Facilitator Say: Entering testing information. This information is found on the UMF 680-3A-E -, item number 16, letters a through f. Enter the data that identifies the applicant’s request and select ok. Press the Tab key to continue Transition: Next slide

Enter Testing information from recruiter-supplied UMF 680-3A-E 1. Submitting information on this screen does not automatically constitute test/retest authorization. 2. Service User must check with the MEPS testing section to verify testing authorization. Time: xx minutes Facilitator Say: Submitting information on this screen does not automatically constitute test/retest authorization. Service User must check with the MEPS testing session to verify testing authorization. Enter the data that identifies the applicant’s request and select ok. Press the Tab key to continue Transition: Next slide

Enter medical information from recruiter-supplied USMEPCOM Form 680-3A-E Time: xx minutes Facilitator Say: Entering testing information. This information is found on the UMF 680-3A-E -, item number 20, letters a through c. Enter the data that identifies the applicant’s request and select ok. Press the Tab key to continue Transition: Next slide

Enter Medical insurer and provider information Time: xx minutes Facilitator Say: You must enter the Insurer and Provider information if it is provided. Enter the data that identifies the applicant’s request and select ok. Press the Tab key to continue At this point, all data is entered and you will be directed back to the OP01 screen. Transition: Next slide

<CTRL+F7> commits the data Time: xx minutes Facilitator Say: After you have saved the information by using the Control and F7 keys. The data is now saved in USMIRS and the data entry process is completed. Next, the “Print 680A/680ADP Form” pop-up window will appear. Enter ‘X’ in either or both blocks to print the forms. If the Service User elects not to print either form, press <Ctrl+F4> to return to the main OP01 screen or <Shift+F9> to return to the USMIRS Main screen. Transition: Next slide

USMEPCOM PCN 680-3ADP, Processing Enlistee Record
With all data entered and committed, the personal data record is complete (A000V) You are able to print a USMEPCOM PCN 680-ADP from here Time: xx minutes Facilitator Say: You can use “CTRL J” to project the applicant or “CTRL F4” to return to the menu. Transition: Let’s look at the Medical Pre-screening.

System Transaction Codes
USMIRS WKID = Workload dentification Code *Standard WKID Composite Rule Example - B100P = Initial ASVAB Transaction Aptitude Medical Operations Status Add to Record Initial ASVAB No Medical No Enlistment Partially Qualified Transaction Type Aptitude Medical Processing Status A Start Record No Aptitude No Medical No Enlistment Enlisted; Not Shipped B Add to Record 1 Initial ASVAB Full Medical Accession Contract Enlisted & Shipped J Correct Record 2 Student ASVAB Full Medical (Open PULHES) – Additional Information Required/Consult DEP-In Contract C Shipped; Previously Enlisted K Delete Record 3 Aptitude Not Required DD Form Review DEP Discharge D Qualified Not Enlisted (QNE) M Delete DEP/ Accession Data 4 Invalid ASVAB Non-MEPS Full Medical Non-MEPS Accession E 2nd Positive DAT Failure * P Projection 5 Confirmation ASVAB HIV Result Contract, No Enlistment G Insufficient ASVAB AFQT; Less Than 10% R Delete Projection 6 ASVAB Retest Inspect – No Change ENTNAC (SAC) H Confirmation ASVAB Required; 20 Point Differential S Supplemental Record 7 Not Used Inspect w/Change (PULHES Update) Correct DEP Discharge Temporary Medical Disqualification T Tracking Record 8 Special Test Evaluation Data Correct DEP-In Confirmation Test Interview Req’d * V Record Verified 9 Correct Aptitude Correct Medical Data Correct Accession L Incomplete Medical Drug Result Failed Confirmation Test Interview * Medical Not Required Partially Qualified Permanent Medical Disqualification Valid Personal Data Note: Asterisked codes are discontinued from further use (deprecated); however, they remain valid in historical entries. X Aptitude/Medical Not Required For Enlistment (B300/B0M0) Z Errored Record Time: xx minutes Facilitator Say: This chart is a display for reading the Workload Identification (WKID) Codes. I provided an example for you. The WKID is B100P. Follow along using the matrix provided for you. B – Add Record 1 – Initial ASVAB 0 – No Medical 0 – No Enlistment P – Partially Qualified This example denotes that the applicant took an initial ASVAB test only. Transition: Let’s look at An example of the WKID as displayed in USMIRS on the next slide .

USMEPCOM PCN 680-3ADP Work History
The following WKIDs do not follow the standard WKID composition rules. The following WKIDs are displayed as seen on ADP680 screen in USMIRS – Work History B000N Create “N” Status B000P Clear “N” Status B001D Delete Accession Data B003D DEP Discharge B005D Delete DEP Data J000E Correction to DD Form 93 J000P Projection Correction J001C Correction to DD Form 4/1 - 4/2 J002C Correction to DD Form 4/3 K000K Record Delete M005 M006 Delete DEP & Accession Data P000P Projection Record R000P Projection Deletion S000E DD Form 93 S000I e-Security Partial Enrollment S000V e-Security Full Enrollment S001C DD Form 4/1 - 4/2 S002C DD Form 4/3 T000O Tracking Check-out (MOT) T000I Tracking Check-In (MIN) Other WKID Codes Time: xx minutes Facilitator Say: The USMEPCOM PCN 680ADP; Processee/Enlistee Record is used to verify WRK HIST (Work History) information. This work history is recorded by the use of a workload identification code (WKID). This code records each transaction made in USMIRS. There are additional codes that do not follow the standard WKID composition rules. (eg., S000V that denotes: e-Security Full Enrollment or B000N that denotes Create “N” Status.). Note: The USERs name will be recorded with each transaction. Transition: Let’s look at the composition

USMIRS Quick Reference Guide
Time: xx minutes Facilitator Say: This sheet displays all WKIDs including: 1. Miscellaneous codes: a. ENTNAC b. Personal Data Codes c. RID Codes – Record Identification (RID) d. HIV e. Drug Codes 2. Other codes – listed on the previous slide. 3. PAMDEHO codes. P - Personal A - Aptitude M - Medical D – DEP Data E - Enlistment H - Hold O - Overall Transition: Let’s look at the Physical Qualification Categories. Currently under revision

Projection Scheduling
Time: xx minutes Facilitator Say: Let’s take a look at projections which can be specific to the Armed Services’ information systems. Using MCRISS, PRIDE Mod, AFRISS-TF, or ARISS. schedule the applicant using the correct projection type (Projection, Walk-in, etc.) and processing type (Night test, Night test, and next day projection, etc.). Services will use the UMF 680-3A-E to request MEPS processing services. A fully complete UMF 680-3A-E will be filed in the applicant packet record and is used for applicant biometric enrollment, to complete e-SPF changes, enlistment ASVAB testing, and medical examinations. A new form is not required for special purpose tests. Changes to personal data will require a new UMF 680-3A-E for processing services and filing. Emphasize: KEY here is to place all the correct information into the system. If there is a yes from the applicant then a yes must be listed. Transition: Next slide

Projection Scheduling
The projection scheduling process is globally centralized at the HQ USMEPCOM Centralized Relational Database (CRDB). Only one owner (permanent or temporary owner) will be allowed to add, delete, or change data for a specific SSN. Only one projection will exist for the same SSN record for a specific processing date (no duplicate projections) unless the previous projection is deleted. Creating a projection for someone who is already projected (two for the same day) will cause the first projection to be deleted and the latest one will be the valid projection. Only way for more than one projection to be made per applicant (same SSN) is as long as they are for different processing dates. Time: xx minutes Facilitator Say: All applicants and non-applicants must be projected for aptitude testing, medical examinations, DEP, and accessions. A mandated “48-hour” projection policy must be applied by all MEPS for the following applicant processing types: Full medical examinations Medical inspects for other than shipping. Delayed Entry Program (DEP) and Guard/Reserve accession contracting Consults Note 1: Shipper-only projections will be provided IAW current policy in UMR 55-2. Note 2: ASVAB and Special Test projections will be provided 24 hours prior to test session start time. Note 3: Projections for the processing types above will be submitted No Later Than (NLT) 1300 per For example, “48-hour” Quality Review Program (QRP) and projections for Tuesday will be conducted on the Friday prior with submissions NLT 1100 local MEPS time. Note 4: When impacted by a holiday. Those projections will be submitted the previous processing day. Note: Inaccurate data will delay the applicant’s process. Transition: Next slide

Projecting an Applicant
Navigate through menus/screens by using <TAB> or <ENTER> key Navigate directly to the USMEPCOM Form 727-E Processing List Projection screen (CN01) by selecting ‘J’ or hot-key function of <CTRL+J> Time: xx minutes Facilitator Say: Personal data (the electronic record) must already exist in the System in order to accept a projection request. Projections are made through the System and tentatively scheduled pending QRP results. Emphasize: Only one projection, per applicant, per day, is required when making a projection for an applicant. Note: Neither the MEPS nor recruiting Service are authorized to delete or modify projections on the date of processing (after 0100 CST). If a projection deletion/modification is required on the date of processing, MEPS will submit a J-3 MOC Request with justification. Transition: Next slide

USMEPCOM Form 727-E; Processing List
Navigate through the data fields by using <TAB> or <ENTER> key; or select the correct response from a list of values and you will proceed to the next open data field for entry. Time: xx minutes Facilitator Say: The CN01 USMEPCOM FORM 727-E PROCESSING LIST screen is used by service counselors to project an applicant into the MEPS and to set parameters for and request printout of Form 727PL. If the applicant record exists, it will be displayed from the Local MEPS or Host CRDB. Note: Service users will no longer need to take permanent record ownership to commit a “Projection” of an applicant when owned by another MEPS. Emphasize: Enter their Social Security Number. If record is found, the applicant data will be displayed on the screen (verify info). If SSN does not exist, the Service User will receive the error message “Record Not Found at Host CRDB; Personal Data Required to Enter Projection’. Proceed to OP01 and enter the Applicant’s data. Transition: Next slide

PROJECTION TYPES VS. PROCESSING TYPES
W Walk-in H Holdover, next day processor N Night test T Night test, next day projection S Same day processor K Walk-in, same day processor M MET site testing Processing Types D DEP-in A Access only B Access and ship C Ship only S Non-MEPS shipper X Other processing Time: xx minutes Facilitator Say: Projection types and processing types are as follows Example: To project a Hometown Shipper, you must select the Projection Type (P) and select the processing type (S). A Service Processing For (SPF) projection change should be provided for QRP and submitted NLT 1300 for processing in two days IAW SPF change policy contained in UMR SPF (e.g. Army (DAR, DAV, and DAG), Navy (DNR and DNV), Marine Corps (DMR and DMV), or Air Force (DFR, DFV, and DFG). Transition: Next slide Projection Type: P - Projection W - Walk-in H - Holdover, next day processor N - Night test T - Night test, and next day projection S - Same Day Processor K - Walk-In, and Same Day Processor M - MET Site testing Processing Type: D - DEP- In A - Access only B - Access and Ship C - Ship only S - Non-MEPS Shipper X - Other processing

SAME DAY PROCESS (SDP) Qualification Testing Medical Examination
Sworn In Note: Projection type: S Medical brief before ASVAB testing Medical data entered into ERM and PULHES annotation on profile, if the applicant: Does not return from ASVAB test Front-loaded This must be documented on the DD Form 2808 Time: xx minutes Facilitator Say: An applicant that receives enlistment qualification testing, medical examination, is sworn in as a member of the military services (induction, accession, or DEP) all on the same day. Projection type S There may be cases when an individual have time constraints such as: Work or school that may not allow for multiple day processing. In these cases the MEPS offers same day processing. These individuals can accomplish the full process in one day Note: The MEPS medical department is authorized to conduct the medical brief before the ASVAB for same-day processors. If the applicant does not return from ASVAB testing and has front-loaded, then the medical data will be entered into USMIRS and the PULHES will be annotated as an open profile. The reason for the open PULHES is because the applicant (did not return from testing). This must be documented on the DD Form 2808. Similar to multiple day processing, test failures and med reads may occur. Transition: Let’s look at the workload identification codes.

Navigate through the data fields by using <TAB> or <ENTER> key Projection Type Time: xx minutes Facilitator Say: Select what projection type of action is projected to happen, as prescribed on the UMF 680-3A-E. Every effort must be made by the recruiting services and individual recruiters to ensure an accurate projection of applicants to the MEPS for each processing day. Critical actions and commitment of resources arc based on these projections and they must be as accurate as possible to ensure effective use of costly resources. Individuals projected for processing will have priority over those that were not projected. Transition: Next slide

Navigate through the data fields by using <TAB> or <ENTER> key Processing Type Time: xx minutes Facilitator Say: Select what type of processing action is required We selected the B to Access and Ship for this session. Transition: Next slide

Navigate through the data fields by using <TAB> or <ENTER> key Ship To Base Time: xx minutes Facilitator Say: In this case I selected a shipper—Where is the applicant shipping to? For each Service the Training Base will appear on the screen. Select the correct base. Transition: Next slide

<CTRL+F7> commits the data Time: xx minutes Facilitator Say: Enter remaining information about lodging and transportation. Testing, and medical actions will auto populate for some cases, others require you to enter what should take place Note: Always review the scheduled actions for accuracy. Control F7 to commit the projection. Transition: Next slide

With all data entered and committed, the projection data record is complete (P000P) Time: xx minutes Facilitator Say: Now the applicant will show up on the 727pl for the projected day. Emphasize: The system receives notification of incoming projections in near real-time, allowing users to notify MEPS that a processing service provided by USMEPCOM is being requested in the future. Transition: Let’s talk more on the ASVAB Testing

Opening Procedures Time: xx minutes Facilitator
Say: The MEPS will operate on a 5-day work week, excluding federal holidays, 3-day holiday weekends and HQ, Sector, and Battalion pre-approved closures. The MEPS will also not normally open for applicant processing on Sundays or the Friday following Thanksgiving. MEPS will avoid initiating the processing day prior to 0600 local time unless mission essential requirements dictate the need to open earlier. Transition: Next Slide

Check-In/Out (Applicant Tracking/Accountability) Process
The MEPS will biometrically check-in (T000I) applicants upon their arrival at the MEPS. All applicants that come to the MEPS will be biometrically checked in and out by each MEPS functional area (Testing, Medical, Operations and Service Liaison) and at the Control Desk. In the event e-Security is not available, MEPS will still be required to check applicants in and out of every functional area. SL/GCs should understand and follow these procedures as well. Statistics for time spent in a functional area is a USMEPCOM Command interest item. SL/GC will not delete or modify projection records on the day of processing. Do not re-project an applicant until they have been checked-out of the MEPS (T000O). MEPS personnel will MEPS-Out (MOT) an applicant when further processing is not required and there is not an expectation the applicant will return at the end of the processing day. Contact a MEPS operations representative if you have questions. Time: xx minutes Facilitator Say: Applicant must be checked-in by MEPS on the date projected for processing. Transition: Next Slide.

Check-In/Out Applicant location should be known at all times, during processing. Time: xx minutes Facilitator Say: The DATA ENTRY selection drop down menu expands for entering or viewing applicant information and printing reports. Transition: Next Slide.

Check-In/Check-Out; TA01
Applicant Location in MEPS (6) Query Enter 'X' in APPLICANT LOCATION IN MEPS selection 6. Press <ENTER>. SSN – enter the Social Security Number and press <ENTER>.  If SSN is found, the applicant's data will be displayed on TA01 Check-In / Check-Out screen.  If not found a message will be displayed, “CAN ONLY VIEW APPLICANT LOCATION FOR ENTERED SPF” or “TRACKING DATA DOES NOT EXIST”. Use the <UP/DOWN ARROW> or Scroll Bar to view the Tracking Roll-Up list. Press <CTRL+F4> to exit the Tracking Roll-Up list. Time: xx minutes Facilitator Say: Always check applicant out to the respective processing area. Transition: Let’s look at the Medical examination process

USMIRS Report Printing
HOW & WHEN TO PRINT A USMEPCOM Form 727-E PL -IN THE MORNING TO LIST WHO IS PROCESSING -TO TURN IN THE LUNCH ROSTER -TO TURN IN NEXT DAY PROJECTIONS -TO TURN IN LODGING -ANY SPECIAL INSTANCES Time: xx minutes Facilitator Say: Each day you are responsible for reporting various workloads. Such as: Who is present for processing, meals, and hotel rosters for the next day processors. The first report is the USMEPCOM Form 727 Processing List (PL). Select the service tab, follow the dropdown menu and select print, and the select 727. Click on the item to continue Transition: Next Slide

Print USMEPCOM Form 727-E PL
(CN02) Step 1. Select the projected processing date. Additional selections are: Step 2. SPF Step 3. Projection Type Step 4. Processing Type Step 5. Projection Time Step 6. Print Pages Sort By Sex Sort By SSN Proceed to review each step Time: xx minutes Facilitator Say: follow the Selection steps as presented. Step 1. Select the projected processing date. Transition: The next set of slides is an illustration of the selection steps for printing the UMF 727. Next Slide.

(CN02) Step 2. Select: Service Processed For (SPF). The 3 letter SPF identity code for each Service is explained below: The first 2 letters is the Service Branch DA – Army DN - Navy DM – Marine Corps DF – Air Force GP – Coast Guard The third letter represents the component, Regular, Reserve, Guard, or Non-applicant. R – Regular V – Reserve G – Guard Z – Non-applicant Time: xx minutes Facilitator Say: Step 2. Select the SPF. Note: The slide displays an explanation on the 3 letter SPF. The first 2 letters represents the Service Branch and the third letter represents the component. (eg., DNR – processing for the Regular Navy, and DMV- processing for Reserve Marine Corps.) Transition: Next Slide

(CN02) Step 3. Select your Projection Type. A – All H – Holdover, Next Day Projection P - Projection T – Night Test, Next Day Projection W – Walk-In Time: xx minutes Facilitator Say: Step 3. Select the projection type. Select all. Transition: Next Slide

(CN02) Step 4. Selecting Processing Type; examples below AL – All Types AN – All Non Shippers CA – Access Only DI – DEP IN MA – All MEDICAL MC – Med Consult MF – Med Physical MI – Med Inspect NT – Night Testing OP – Other Processor TA – All Testing TE – Enl ASVAB TS – Testing Special WK – Walk-Ins Time: xx minutes Facilitator Say: Select the processing type. Select All. Transition: Next Slide

(CN02) Step 5. Processing Time This step can be modified by entering a specific (from – to) time period. Time: xx minutes Facilitator Say: If you want a list for a specific period, you can enter an inclusive time period. (eg., you encounter a walk-on, you can add an inclusive time to print a list for that person only) To verify that only 1 person is on the list, look in the upper right hand side of the screen. Locate the box that says total projected. That box should display the number 1. Press <Shift + F6> to print 727 PL. Transition: Next Slide

(CN02) Step 6. Print Pages; pages are listed below: A - Processing List Copy 1-5 B - Processing List Copy 2-5 C - Processing List Copy 1 and 5 D - Processing List Copy 1,2, and 5 1 - Processing List Copy 1 2 - Lodging List 3 - Supper Meal List Copy 3 N/A 4 - Breakfast Meal List Copy 4 N/A 5 - Dinner (Lunch) List Copy 5 Time: xx minutes Facilitator Say: Select the required pages. Your reports will include item D. Processing list Copy 1,2, and 5. Transition: Next Slide

(CN02) The remaining steps are used to sort form by SSN or Sex; rarely used. Final step is to press <SHIFT+F6> to print the requested USMEPCOM Form 727-E PL Time: xx minutes Facilitator Say: The remaining steps are used to sort report by SSN or Sex, these options are rarely used. Finally, select <Shift + F6> to print the UMF 727 PL. The USMEPCOM Form 727-E series consists of five forms. Copy 1 is used by the MEPS for processing control. Copy 2 is forwarded to the lodging vendor. Copies 3 and 4 are not used. Copy 5 may be used at the MEPS to control the applicant’s access to lunches. Transition: Next Slide

USMEPCOM Form 727-E Copy 1: Processing List USMEPCOM Form 727-E Copy 2: Lodging Authorization and Receipt Voucher Time: xx minutes Facilitator Say: Copy I, gives the MEPS basic data about the applicant. This data includes name, social security number, sex, arrival date and time, etc. The receipt of this data enables the MEPS to schedule the workload (i .e ., ensure sufficient physicians arc available to accomplish medical examinations and HIV screening; ensure operations and testing personnel are available; ensure overtime is scheduled if workload warrants). Copy 2, informs the commercial contractor of applicants, by name, who are projected to process at the MEPS and are authorized services. This form will also serve as a receipt for services as the individual applicant signs this form. Copy 5 (Dinner lunch Meal Authorization and Receipt Voucher), provides a list of applicants who will be processing and authorized lunch at the MEPS. Copy 5 May be used at the MEPS to control access to the lunches, but does not document the lunch charges to be paid to the vendor. Note: By completing the preparation of USMEPCOM Form 727-E, Copy I, simultaneous entries on USMEPCOM Form 727-E, Copy 2, are made and this form is printed from the USMIRS program. Transition: Next Slide USMEPCOM Form 727-E Copy 5: Dinner (Lunch) Meal Authorization and Receipt Voucher

Process Results (CR01) Navigate through menus/screens by using <TAB> or <ENTER> key Time: xx minutes Facilitator Say: Select the service tab, scroll down to view only, and select process results. Workload Identification Code (WKID). The WKID is used to identify a particular workload being reported in a USMIRS data transaction. It is an alphanumeric, five-character, ID generated when a user or other interfacing system reports and commits a processing activity to USMIRS. See Appendix A, System Processing Codes, in order to further understand how to interpret the codes. Transition: Next Slide.

MEPS Processing Workload
Check Drug Alcohol Test (DAT) Results every morning; ZHM002 The date is a default; however, the data field can be changed to the date the user prefers. Select your SPF Select your item choice; e.g., 19 Host DAT Results Time: xx minutes Facilitator Say: Your service may require item 18 be pulled Host HIV Results in addition to item 19. Transition: Next Slide.

MEPS Processing Workload
Item 19. Host DAT Results will display with a by SSN list. Time: xx minutes Facilitator Say: Results of the test (Positive-M,D,C,E,B,S,O,R,Y or Negative-N) and L* or H* if tested positive (for D-AMP or MDA, respectively) before 4/1/2017, the 9-drug implementation date. L and H are older codes that are not used after 4/1/17 due to 9-drug implementation, but are still valid for D-AMP or MDA if tested before this date. Transition: Let’s take a look at Printing Forms and Reports

Print Forms; OU10 HOW TO PRINT FORMS YOU MAY NEED Time: xx minutes
Facilitator Say: System Forms and Reports (OU10) Screen allows users to print entrance processing forms and reports, regardless of ownership. System forms and reports available to print are dependent on which tab accessed OU10 (e.g. all forms and reports are accessible from Utilities tab OU10, while only medical forms and reports are accessible from the Medical tab OU10). Transition: Next Slide.

Forms Select form by using <ARROW> keys or press <ENTER> to accept Time: xx minutes Facilitator Say: Use the Arrow key to locate the desired form and select ok. Transition: Next Slide.

Forms and Reports; OU10 ENTER SSN FOR APPLICANT REQUIRING THE FORM
PRESS <ENTER> TO AUTOMATICALLY PRINT Time: xx minutes Facilitator Say: The OU10 FORMS AND REPORTS screen is used to print forms and reports. The OU10 Forms and Reports screen can be accessed by the following: Selecting tabs from main menu toolbar with their menu expansions or using the Bold Letters shown below from the keyboard: Service | pRint | Forms/reports Selecting <Ctrl+L> when in the system or the ‘L’ hot button. Transition: Let’s take a look at Printing name tags and badges

Print Labels; TP07 HOW TO PRINT APPLICANT IDENTIFICATION BADGE and FILE RECORD LABEL 1 2 Time: xx minutes Facilitator Say: Print Labels & Badges. Packet File Labels, Identification Badges, and Specimen Labels can be printed and reprinted from QR01, TA01, and TP07. Additionally, screen MD04 can reprint Specimen Labels. Transition: Next Slide.

Print Labels; TP07 3 4 SELECT CATEGORY TO PRINT
Time: xx minutes Facilitator Say: Chose your print selection and press ok. Chose the label selection you want by placing an x in the box. The label can be picked up at the control desk. Transition: Let’s look at applicant processing. SELECT CATEGORY TO PRINT SELECT WHAT TYPE OF BADGE/LABEL and enter “X”

Aptitude Testing Time: xx minutes Facilitator

Aptitude Testing Multiple aptitude test batteries
One of several criteria to determine eligibility to enlist in the Armed Forces Career exploration partially determined by test scores Time: xx minutes Facilitator Say: Process: The ASVAB is a multiple aptitude test battery. It is one of several criteria to determine eligibility of individuals to enlist in the Armed Forces, to qualify for military schooling and for military job classification. Presently, secondary and post-secondary students and counselors use test scores in combination with a student’s personal interests, abilities and preferences to assist counseling and Career Exploration for direction into best suited civilian and military vocational fields. Emphasize: Eligibility for processing - Non-prior service at least 17 years of age.

ASVAB Testing ASVAB Retest Procedures
Complete UMF 680-3A-E (Provide instructions) Data entry Projection Types Retest Procedures First Retest Second and Subsequent Retest Confirmation Tests Confirmation Scores Time: xx minutes Facilitator Say: Complete UMF 680-3A-E. (Provide instructions) Correct and complete, use source documents. Retest Procedures: Initial test taken 2 January 1 Calendar Month – first retest taken 2 February, 1 Calendar Month - second retest taken on 2 March, 6 Calendar Months - Subsequent retest is authorized 2 September. Any ASVAB test, including confirmation and student tests, within 2 years of any previous ASVAB test is a retest and will be counted toward the retest policy. Confirmation Tests If the applicant’s test score is 20 points more (Critical Gain) than their most recent score and within six months, a confirmation test is required. (e.g. Initial score is 40, retest score is 60, confirmation test is required) To pass the confirmation test, the applicant must score at least half of the critical gain or greater. (e.g. must score 50 or greater to pass) No further processing is authorized until: (1) The confirmation test is passed, or (2) The 6 months have elapsed from the date of the applicant’s confirmation retest, at which time the applicant may voluntarily retest in the MEPS, on iCAT, or use his or her current score of record.

Additional ASVAB Tools
AFQT Predictor Test: Used to predict performance on the Armed Forces Qualification Test (AFQT) To register, visit iCAT Authorization & Reporting page by copying and pasting the following link onto your URL: PiCAT and Verification Test. CEP-Career Exploration Program or Student Testing. Note: USMEPCOM’s service to the school is consistent, regardless of release option. Additional Tool/Test Time: xx minutes Facilitator Say: Additional testing tools are: AFQT Predictor Test (APT) Shorter than the CAT-ASVAB, iCAT, or PiCAT Un-proctored test Examinee registration is the same procedures as the PiCAT registration Examinees have 48 hours to complete once the test is started Examinee access code is valid for 30 days Can be taken multiple times PiCAT and Verification Test A non-proctored test. Requires minutes proctored verification test taken at a MEPS or MET site. Recruiters can provide an applicant with instructions and an access code that is valid for 30 days. Recruiters can access their applicant’s score in the “Authorization and Reporting” application. Non-prior service at least 17 years of age CEP Career Exploration Program or Student Testing High School access and pre-qualified recruiter leads. Career Exploration Service for U.S. Youth free of charge. Transition: Let’s look at the Special Purpose Testing

Special Purpose Testing
Note: Military personnel who are changing components (or Services) can be administered a special test at the MEPS without an MFR Completed USMEPCOM 680-3A-E, Request for Examination, is required Reference Procedures for Completing the USMEPCOM Form Time: xx minutes Facilitator Say: Special Purpose test include: The computerized Defense Language Aptitude Battery (C-DLAB) - Used by the Services for identifying individuals who have potential to learn a foreign language. Defense Language Proficiency Test (DLPT) - Used by the Services to measure knowledge of a particular foreign language. English Comprehension Level (ECL) - Used by the Services to measure English language proficiency for entry into military service Selection Instrument Flight Training (SIFT) - Used to test Army flight school applicants. Tailored Adaptive Personality Assessment System (TAPAS) - Used by Air Force and Army to assess several personality characteristics important in military occupations and to evaluate an applicant’s suitability for military life and the likelihood of successful adjustment. Valid for 2 Years Air Force Officer Qualification Test (AFOQT) - Used to measure aptitudes for selecting candidates for Air Force commissioning programs. Assessment of Individual Motivation (AIM) - A self-description inventory used to assess an applicant's personal characteristics. All Army component applicants will take the AIM test as directed.

Special Purpose Testing
Submit MFR from unit commander requesting the MEPS Commander to administer/authorize the test MFR must include: Reason for taking the test Statement that the member’s personnel records indicates eligibility to take a particular test An address to send the results Active Duty Marines (including officer programs) must get permission in writing from the Commandant of the Marine Corps Military personnel who are changing components or services can be administered a special test at the MEPS without a MFR. Completed USMEPCOM 680-3A-E is required Note: Special purpose testing will not be scheduled/conducted in to impair enlistment or student testing missions. Available to: Individuals in Service DEP At least 17 years of age Non-prior Service Who are not changing components or Service on ETP basis only Arrange test at a military installation for in-Service purposes Military Service Members Time: xx minutes Facilitator Say: Process: Special purpose testing is available to: Individuals in Service DEP b) Non-prior service at least 17 years of age c) Military Service member (Active Duty, National Guard and Reserve) Who are NOT changing components or Service can be administered a special purpose test on an exception to policy (ETP) basis only. Arrange to take special test at a military installation for in-service purposes d) Service members will submit: Memorandum from their unit commander requesting the MEPS Commander to administer/authorize the test MFR must include reason for taking the test, a statement that the member’s personnel records indicates eligibility to take a particular test, and a address to send the results. Active Duty Marines, to include officer programs, must get permission in writing from the Commandant of the Marine Corps Military personnel who are changing components or services can be administered a special test at the MEPS without a MFR. Completed USMEPCOM 680-3A-E is required Transition: Let’s look at the Medical program

SPECIAL PURPOSE TESTING
Tests specific to the service & for specific occupational specialties Can be administered the same day as the ASVAB ASVAB administered prior to special purpose tests (except AFOQT) MEPS personnel will establish a schedule for the most common tests The computerized Defense Language Aptitude Battery (C-DLAB) (tests administered via the CAT-ASVAB system will also be available whenever the system is available) Time: xx minutes Facilitator Say: Procedure Steps: 1). Special purpose tests are specific to the service and they are administered when necessary to determine qualifications of applicants for specific occupational specialties. Applicants requiring aptitude scores will take the ASVAB prior to taking a special purpose test. 2). Special purpose tests can be administered on the same day the ASVAB is administered; however, the ASVAB must be administered first, except AFOQT. Verify that your MEPS can honor this request, prior to projection. 3). MEPS testing section personnel will establish a schedule for the most common special purpose tests so the Services can schedule their applicants in advance. The computerized Defense Language Aptitude Battery (C-DLAB) and any special tests administered via the CAT-ASVAB system will also be available whenever the CAT-ASVAB system is available. Special purpose testing will not interfere with ASVAB testing. 4). Special purpose testing at locations other than the MEPS is not authorized with the exception of those special purpose tests conducted by the Services overseas. Transition: Let’s talk about the medical examination Special purpose testing will not interfere with ASVAB testing Special purpose testing at locations other than the MEPS is not authorized (exception of those special purpose tests conducted by the Services overseas)

Medical Processing Time: xx minutes Facilitator

USMEPCOM Medical Program
Subtitle A - General Military Law, PART II – PERSONNEL, Chapter 31 Enlistments: The Secretary concerned may accept original enlistments in the Regular Army, Regular Navy, Regular Air Force, Regular Marine Corps, or Regular Coast Guard, as the case may be, of qualified, effective, and able-bodied persons who are not less than seventeen years of age nor more than forty-two years of age. However, no person under eighteen years of age may be originally enlisted without the written consent of his parent or guardian, if he has a parent or guardian entitled to his custody and control. Time: xx minutes Facilitator Say: Under Subtitle A General Military Law, PART II – PERSONNEL, Chapter 31 Enlistments: The secretary concerned may accept original enlistments in the Regular Army, Regular Navy, Regular Air Force, Regular Marine Corps, or Regular Coast Guard. Persons must be qualified, effective, and able bodied. Persons must be not less than seventeen years of age nor more than forty-two years of age. No person under eighteen years of age may be originally enlisted without the written consent of his parent or guardian, if he has a parent or guardian entitled to his custody and control. USMEPCOM Medical Departments apply DoD Instructions and USMEPCOM regulations to determine medical qualifications of applicants. SAY: Let’s look at the DoD Instructions

DOD INSTRUCTION 6130.03 POLICY
Medical Standards for Appointment, Enlistment, Or Induction into the Military Services Medical accession standards which USMEPCOM medical providers apply. Overall intent is for individuals considered for appointment, enlistment, or induction into the Military Services are: (1) Free of contagious diseases that may endanger the health of other personnel. (2) Free of medical conditions or physical defects that may reasonably be expected to require excessive time lost from duty for necessary treatment or hospitalization, or may result in separation from the Military Service for medical unfitness. (3) Medically capable of satisfactorily completing required training and initial period of contracted service. (4) Medically adaptable to the military environment without geographical area limitations. (5) Medically capable of performing duties without aggravating existing physical defects or medical conditions. Time: xx minutes Facilitator Say: DoD Instruction Policy, the Overall intent is for individuals considered for appointment, enlistment, or induction into the Military Services are: (1) Free of contagious diseases that may endanger the health of other personnel. (2) Free of medical conditions or physical defects that may reasonably be expected to require excessive time lost from duty for necessary treatment or hospitalization, or may result in separation from the Military Service for medical unfitness. (3) Medically capable of satisfactorily completing required training and initial period of contracted service. (4) Medically adaptable to the military environment without geographical area limitations. (5) Medically capable of performing duties without aggravating existing physical defects or medical conditions.

DOD INSTRUCTION 6130.03 POLICY
Applicants for appointment, enlistment, or induction into the Military Services will: (1) Fully disclose all medical history. (2) Submit all medical documentation related to medical history as requested to USMEPCOM, including the names of their medical insurer and past medical providers. (3) Provide authorization for the DoD Components to request and obtain their medical records. (a) Authorize the DoD to request medical or behavioral health data holders release complete transcripts of health data to the DoD medical authority. (b) Authorize holders of their health data to report to the DoD whether any data they hold or have held about them has been amended or restricted. (4) Acknowledge that information provided constitutes an official statement, and that any persons making false statements could face fines, penalties, and imprisonments pursuant to Section 1001 of Title 18, U.S.C. If the applicant is selected for enlistment, commission, or entrance into a commissioning program based on a false statement, the applicant can be tried by court-martial or meet an administrative board for discharge and could receive a less than honorable discharge. Allow applicants who do not meet the physical and medical standards in this issuance to be considered for a medical waiver. (Note: Medical waivers are a Service responsibility.) Time: xx minutes Facilitator Say: Additionally, Applicants must: (1) Fully disclose all medical history. (2) Submit all medical documentation related to medical history as requested to USMEPCOM, including the names of their medical insurer and past medical providers. (3) Provide authorization for the DoD Components to request and obtain their medical records. (a) Authorize the DoD to request medical or behavioral health data holders release complete transcripts of health data to the DoD medical authority. (b) Authorize holders of their health data to report to the DoD whether any data they hold or have held about them has been amended or restricted. (4) Acknowledge that information provided constitutes an official statement, and that any persons making false statements could face fines, penalties, and imprisonments pursuant to Section 1001 of Title 18, U.S.C. If the applicant is selected for enlistment, commission, or entrance into a commissioning program based on a false statement, the applicant can be tried by court-martial or meet an administrative board for discharge and could receive a less than honorable discharge. Transition: Let’s take a look at the references that govern this session.

Stage 1 Medical Prescreen
Manage medical prescreens so recruiting partners know the status of their applicants Conduct a medical prescreen program as established by the CMO Time: xx minutes Facilitator Say: Stage 1 of the Medical Program is Medical Prescreen: All MEPS medical departments must conduct a medical prescreen program as established by the Chief Medical Officer (CMO) with support from MEPS Commanders and Inter-service Recruitment Committee (IRC) (reference UMR ). Medical Prescreen Determine if medical examination is authorized Determine if additional medical information is required Determine medical conditions that do not meet accession medical standards (medically disqualifies) Medical examination can still be authorized if there is the potential for a Service medical wavier Re-emphasize: Medical Processing is an important part of accession to identify qualified, effective, and able-bodied volunteers to serve in the U.S. Armed Forces. Important Notification: Attrition of recruits at basic training, especially for medical conditions that existed prior to service, is a problem for all Services; therefore, disclosure of medical histories and conditions are important. If there are workload issues, the MEPS Commander and CMO will work with the Service liaison and IRC

COMPLEX PRESCREEN Maximum Number of Business Days to Complete Review of Complex Prescreens # of pages of supporting medical documents / 6 pages per business day = number of business days to complete Prescreen review. Time: xx minutes Facilitator Say: There have always been two types of Prescreens; they will now be titled: Simple Prescreen and Complex Prescreen. This standardizes the naming of the types of Prescreens and eliminates MEPS Prescreen nicknames such as: clean, dirty, etc. A Complex Prescreen is defined as DD Form with “YES” answers to questions other than 9, 11, 20, and 138 as referenced in the UMR If there is a “YES” to question 138 that indicates a behavioral health issue requiring a prescreen review by a MEPS medical provider, this is also a complex prescreen. Note: DD Form must have “Processing Authorized” (PA) by Medical Provider or Processing Requested by SMWRA (PRW) Medical Processing Status (DD Form Section VII) to be eligible for QRP. The minimum number of business days for initial review of complex Prescreens is 2 business days. For a Prescreen that is submitted on Monday NLT 1100, the Prescreen review is completed NLT than Wednesday by Close of Business (COB). The maximum number of business days for initial review of complex Prescreens is 30 business days. # of pages of supporting medical documents / 6 pages per business day = number of business days to complete Prescreen review. Submission date is day 0. The next business day is day 1. Example. 23 pages submitted on Monday NLT 1100, the review will be completed NLT Friday. Note – the maximum number of days starts with Day 1 and will not exceed 30 days regardless of the number of pages.

PRESCREEN Complete DD (Provide instructions) Warning statement for disclosing all medical history. No significant medical history. Significant medical history (Medical documents required) Include previous medically discharged applicants. Drug and Alcohol test acknowledgement. If an arrest or law enforcement encounter indicates a behavioral health issue requires a prescreen review by a MEPS medical provider. The Prescreen SOP is located At: Time: xx minutes Facilitator Say: Complete DD (Provide instructions) a) Warning statement for disclosing all medical history. b) No significant medical history. c) Significant medical history (Medical documents required) Include previous medically discharged applicants. d) Drug and Alcohol test acknowledgement. The Recruiting Services must submit a Department of Defense (DD) Form , Medical Pre-screen of Medical History Report, in order for an applicant to be considered for a medical examination at the MEPS IAW UMR 40-1. No specialty consultations/ancillary services will be ordered for applicants who are at the prescreen stage of their medical processing. The pre-screen may be submitted with or without the projection; however, the UMF 680-3A-E, Request for Examination, must accompany the prescreen submission to support data entry. The UMF 680-3A-E must be legible.

PRESCREEN If the UMF 680-3A-E is illegible, unreadable, incomplete, or contains errors, then the applicant will be returned to the Service Liaison/Guidance Counselor to resolve the discrepancy. UMF 680-3A-E Must accompany the prescreen submission Time: xx minutes Facilitator Say: When the reviewing provider comes to a decision, the decision will be recorded in Section VII, block 1 of the DD Form as follows: Results of prescreen MEPS providers (government or contract) review DD Form and supporting documents: Processing Authorized (PA). Medical evaluation and/or Treatment Records needed (METR). Processing not Justified (PNJ) -Disqualifying conditions identified, Not authorized to physical. Processing Hold (PH)- Other circumstances prevents authorization to physical. Return Justified (RJ) - temporary disqualifying condition, allow medical processing at a later date. Processing Requested by Service Medical Waiver Review Authority (PRW). Transition: Let’s take a look at Record Projection

MEDICAL EXAMINATION DD Form 2807-2 DD Form 1966/5 Additional
Documentation With substantiating and supporting medical documents Specified in USMEPCOM Medical Prescreen Documents List All other documentation requested Parental/Guardian Consent for Enlistment Over-40 Documentation Prior Service Documentation Refractive Eye Surgery Worksheet (LASIK Surgery) Time: xx minutes Facilitator Say: Stage 2 of the Medical Program is Medical Examination. MEPS Chief Medical Officers or Assistant Chief Medical Officers are responsible for medical qualification determinations. The Medical Examination consists of: Medical history interviews Physical screening examinations Ortho-Neuro examinations Medical testing (vision, hearing, height/weight, blood pressure) Specimen collections (Drug and alcohol tests/HIV tests) Determine if additional medical information is required Determine if consultative services (known as referral service) are required Forms: • DD Form with substantiating and supporting medical documents as specified in the USMEPCOM Medical Prescreen Documents List and all other documentation requested by the MEPS provider. • DD Form 1966/5 (Parental/Guardian Consent for Enlistment) • Over-40 Documentation • Prior Service Documentation • Refractive Eye Surgery Worksheet (LASIK Surgery)

Medical Read Process Medical Disclosures
MEDICAL EXAMINATION Medical Read Process “Med read” Medical documentation that has been requested and/or supplied Following the initial physical examination Including medical waivers from SMWRA Medical Disclosures New medical information is revealed during MEPS processing Applicant placed on administrative hold status Applicant will be directed to the medical section for evaluation of the disclosure by a MEPS provider Time: xx minutes Facilitator Say: Medical Qualification Determinations Determine if an applicant medically meets the requirements of Title 10 – to be qualified, effective, and able-bodied – prior to enlistment into the U.S. Armed Forces Further processing beyond the initial examination may include: 1). Medical Read Process • A “med read” is any applicant medical documentation that has been requested and/or supplied following the initial physical examination, to include medical waivers from the Service Medical Waiver Review Authority (SMWRA). 2). Medical Disclosures: If the applicant reveals new medical information during MEPS processing, the applicant will be placed in an administrative hold status and the applicant will be directed to the medical section for evaluation of the disclosure by a MEPS provider.

Medical Consultations
MEDICAL CONSULTS Medical Consultations The first missed consultation appointment by the applicant can be rescheduled at the request of the Recruiting Service. If a second consultation appointment is missed, the MEPS Commander will notify the appropriate IRC level Commander in writing or by that the applicant’s processing has been placed in an ‘N’ status. Further appointments will not be scheduled without a written request from the IRC-level Commander. If the applicant misses a third appointment, further processing will be discontinued unless directed by J-7/MEMD. Specialty consultations with civilian medical experts Requested/obtained when the MEPS medical provider or your SMWRA needs further evaluation Generally outsourced and can have a same day to 24 business day turn-around time for a scheduled appointment Time: xx minutes Facilitator Say: Military Service has many physical conditions that are disqualifying that a civilian physical would deem normal (e.g., weight, pregnancy, vision); medical consultations from experts informs the MEPS provider decision-process as to whether the applicant is medically qualified. A special medical examination provided by a physician who is qualified to evaluate the medical limitations of an individual. This includes consultations performed within the MEPS as well as those performed outside the station. Types of consultations No specialty consultations/ancillary services will be ordered for applicants who are at the prescreen stage of their medical processing. Allergy Consultation Cardiology Pulmonary Dermatology Ear, Nose, and Throat Gynecology Internal Medicine Neurology Optometry Ophthalmology Orthopedic Psychological Psychiatric Audiology Urology Podiatry Dental Others as needed

MEDICAL WAIVER Even if USMEPCOM disqualifies an applicant;
Medical waivers are a Service responsibility Your medical waiver authorities need the applicant’s full medical history Medical records to facilitate waiver decisions The more informed the process is, the better the outcome will be for both your applicant and your Service Note: USMEPCOM is not a waiver authority Time: xx minutes Facilitator Say: Applicants who are medically disqualified may be submitted for medical waiver considerations to the Service Medical Waiver Review Authority (SMWRA) by SLs/GCs. Even if USMEPCOM disqualifies an applicant; your medical waiver authorities need the applicant’s medical history/medical records to facilitate waiver decisions; the more informed the process is, the better the outcomes for both your applicant and your Service Allow applicants who do not meet the physical and medical standards in this issuance to be considered for a medical waiver Medical waivers are a Service responsibility Height/Weight Once the applicant leaves the medical department, the applicant cannot return until the Return Justified (RJ) period had been met or a waiver is granted by the Service. *USMEPCOM is not a waiver authority*

Medical Qualification
QUALIFICATION/DISQUALIFICATION FOR SERVICE: The medical examination is good for 2 years from initial examination date. PULHES - A physical profile serial code representing different physical qualification categories. P=General physical condition, stamina, or any problem not addressed below; U=Upper extremities and upper (cervical and thoracic) spine; L=Lower extremities and lower (lumbosacral) spine; H=Hearing and ear conditions; E=Eyesight and eye conditions; S=Psychiatric conditions. For example, an applicant who has a history of anaphylaxis to penicillin, is overweight, and has a history of asthma that was not disclosed on prescreen would have the following profile: Time: xx minutes Facilitator Say: Stage 3 of the Medical Program is Medical Qualification Determination. For applicants who are processing under the DoD initial entry medical standards (DoDI ), each letter designator must be assigned a numerical designator 0, 1, 3T or 3P. O—Open status/Profile. Further information, such as medical treatment records or consultation is needed. 1—Qualified. Meets the medical fitness standards of the current version of DoDI 3T—Disqualified for a temporary medical condition. Must be given an RJ date based on knowledge of medical condition natural history and/or regulatory guidance. 3P—Disqualified for a permanent medical condition (or one for which the profiler wishes to forward to the medical waiver authority for consideration). When finished processing through the medical department, applicants will receive a copy of the DD Form and DD Form 2808, stamped or printed, "Working Copy", and any pertinent medical documents. Transition: After the applicant has met the medical fitness standards, he or she is ready for the next step in the process, to prepare for the swear-in ceremony. Let’s look at Phase II

Enlistment Processing
Time: xx minutes Facilitator Say: Processing Includes: DEP-In, Access, and Ship. We will not discuss other processing during this session. Transition: Next Slide.

DD Form 4/1 – 4/2, Enlistment/Reenlistment Document; OC01
The OC01 screen can be accessed from the Main Menu tool bar by selecting: Service>Data Entry>Contract4/1-4/2 DD Form 4 / Phase 2 Acceptance DD FORM 4/Phase 1 Agreements” or “Phase 2 Acceptance” buttons. 1. Service Liaison cannot perform DD Form 4/Phase 1 Agreements. Phase 1 must be completed by the MEPS HRA before the applicant can proceed to Phase 2. When the Service User selects the DD FORM 4/PHASE 2 ACCEPTANCE button, the e-Security Biometric Verification Panel will appear. Time: xx minutes Facilitator Say: The SL/GC will lead the applicant in a review of each page of their DD Form 4 Series. If changes are not required, the applicant will acknowledge the review by biometrically initialing the bottom of each page and the Guidance Counselor will biometrically sign the DD Form 4 Series. 2. Have the applicant apply the finger used to capture Biometric Enrollment Highlighted in Red. When the applicant is biometrically identified, the first page of the contract agreement (DD Form 4) displays on the applicant and user screens.

Phase 2 3. The user must select the “Initial Current Page” button which will allow the applicant to biometrically initial each page to indicate they have read the page. As each page is reviewed, the SL/GC selects “Initial Current Page” in the DD FORM 4 Control Panel. This action brings up the biometric capture window on the applicant screen. After all pages are reviewed, the SL/GC selects “Accept” to allow the applicant to biometrically sign their contract. Time: xx minutes Facilitator Say: Any changes to the DD Form 4 Series during Phase II processing will require the applicant to be checked out to the MEPS HRA to correct the data and restart Phase I processing. After Phase II processing is complete, the SL/GC will check out the applicant to Control Desk for the Enlistment Ceremony. That completes the Phase 2 process. Transition: Let’s look at the shipping process. 4. Once signed, the applicant’s fingerprint image displays in Block 13B. Once the applicant has biometrically signed all pages, the SL/GC is prompted to provide their fingerprint to biometrically sign the applicant’s contract. When the SL/GC provides their fingerprint, the fingerprint image displays in Block 14. The SL/GC clicks ”Close” to complete and exit Phase 2.

DD Form 4/3, Enlistment/Reenlistment Document; OC02
Selecting tabs from Main Menu toolbar with their menu expansions. The OC02 DD FORM 4/3 screen is used to review and update contract information for DD Form 1966 page 3. If the applicant record exists, it will be displayed from the local MEPS or retrieved from Host CRDB. Time: xx minutes Facilitator Say: The OC02 DD FORM 4/3 screen is used to review and update contract information for DD Form 1966 page 3. If the applicant record exists, it will be displayed from the local MEPS or retrieved from Host CRDB. The tab buttons near top of OC02 screen will display other screens or perform functions, provided a valid SSN was entered. Select: Service > Data Entry > Contract 4/3 The OC02 screen will appear. Entitled- DD Form 4/3 Enlistment/Reenlistment Document Applicant’s Enlistment Data must exist before contract can be completed. SSN – Scan the applicant’s finger or enter the Social Security Number for the applicant. Enlistment Data will display, if their record is in the system. Follow the same steps to complete the Phase II. Transition: Next Slide.

Travel Processing Time: xx minutes Facilitator Say:
Transition: Next Slide.

Enlistee Travel Recruiting Services:
Responsibility for the recruits rests with the sponsoring Service and not the MEPS. The MEPS will provide transportation, meals, and lodging, but each Service is responsible for monitoring enlistees’ behavior during a holdover situation and ensuring the enlistee returns to the MEPS for travel when weather conditions permit. Time: xx minutes Facilitator Say: Medical (shipping) physical inspections are good for 72 hours for shipping purposes (96 hours if over a Federal holiday) – if applicant cannot ship within that time frame, another Medical inspect will be needed. Valid and current government-issued photo ID (TSA guidelines: Ensure that each individual have in their possession all service required documents needed to process upon arrival at the Reception Training Center (RTC). Conduct Introductory Pre-Accession Interview of DEP shipper to determine if shipper medical or moral eligibility has changed since original enlistment. (National Guard and Reserve HTS/DS shippers do not require a Pre-Accession Interview).

Hometown/Non-MEPS Shipper
Service/component specific requirements Services will identify HTS/DS shippers by using the Processing Type “S” U.S. Army (Regular, Reserve, and National Guard) will not return HTS/DS packets to the MEPS for the shipper’s QRP U.S. Navy (Regular and Reserve) and U.S. Air Force Regular: NET 10 and NLT 5 processing days prior to shipping, the SL/GC will provide the MEPS all required copies of the HTS/DS shipper’s enlistment packets assembled IAW the Recruiting Services respective Packet Breakdown. U.S. Army Regular, U.S. Navy (Regular and Reserve), and U.S. Air Force Regular: An encrypted digital copy of DD Form 1966/1 (Record of Military Processing – Armed Forces of the United States) with the completed accession data must be forwarded by the SL/GC to the HTS/DS supporting MEPS processing section NLT 1200 local MEPS time on the day of shipping. Time: xx minutes Facilitator Say: In the event a Recruiter or Service Liaison signs for the meal check on behalf of a Hometown Shipper (HTS)/ Direct Shipper (DS) Program participant, or by proxy, the Recruiter or Service Liaison will sign their full payroll signature on the Proxy Pickup Sheet. (UMR 55-2, para 5-2b(4)(b)) Recruiters, SL/GC can find HTS/DS documents and resources required to execute the HTS/DS Program in the USMEPCOM Public website link: under the “Hometown Shipping Information” category. Provide all ground transportation from the shipper’s home location to the designated departure terminal. Ensure the shipper arrives at the departure terminal within 2 hours of the departure time. For those shippers traveling by bus or train, the Recruiting Service will coordinate and/or provide onward transportation from the arrival station to the RTC. Unless the MEPS contracted hotel is informed of a late arrival, the reservation will cancel automatically at 2000 MEPS local time. If any HTS/DS is a no-show, the travel documents will be returned to the MEPS TA within five processing days following the no-show date.

CLOSING Time: xx minutes Facilitator Say:

WRAP-UP At the end of this session, participants should understand:
MDC/A Calculation Applicant Record Data Entry Projection Scheduling Opening Procedures Aptitude Testing Medical Processing Enlistment Processing Travel Processing Time: xx minutes Facilitator Say: We’ve made it to the wrap-up! At the end of this session, participants should understand: MDC/A Calculation Applicant Record Data Entry Projection Scheduling Opening Procedures ASVAB Testing Medical Processing Enlistment Processing Travel Processing

QUESTIONS Time: xx minutes Facilitator Ask: Are there any questions?
Thank you for your questions.

J-3 Current Operations Division
POINT OF CONTACTS Mr. Rory Burns Management Analyst (847) , ext. 7835 J-3 Current Operations Division (847) , ext. 7830 J-3 Accession Division (847) , ext. 7519 Time: xx minutes Facilitator Ask: These are the POCs, Mr. Rory Burns, and anyone in the J-3 Directorate, Current Operations Division or Accession Division. Thank you for your time.

TRACKER Dates Changes POC File Version Service P.O.C.s

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TRACKER Dates Changes POC File Version Service P.O.C.s

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