1. HR & Faculty Services Approval Box
Department Initiator
Unit Approver
HR & Faculty Services Approval Box
Processed by Payroll
Grads, PDF: Grad College
Home Department
Ad Hoc
DRIVEN REASON CODE
Cost Accounting & SPA
Driven by GCA01
Ad Hoc

2. Additional PaY : AWD_BONUS
Reason: AWD_BONUS
Department Initiator
Unit Approver
Staff Primary: Class & Comp
Processed by Payroll
Faculty Primary: Faculty Services
Award/Bonus
Definition: Award compensation, bonuses or prizes, INCLUDING lump sum awards under Article (i.e., one time, non-continuing salary money for outstanding professional contributions) and (i.e., Kroepsch-Maurice Teaching Award, Kidder Award, etc.). Does NOT include adjustments for anamolously low salary or counter offers or research funds.
Earnings Code: 515 – Award, 520 – Bonus
Required Attachment(s): Yes – Must have written approval (for faculty must be signed by provost’s office)
HR & Faculty Services Approval Inbox

3. Additional PaY : CDE_COURSE
Reason: CDE_COURSE
Department Initiator
Unit Approver
Primary is part-time, temporary or less than 0.75 FTE
Processed by Payroll
If primary is Full-time (0.75+ FTE)
Home Department
Definition: Instruction for a credit bearing course administered through CDE. Typically, this course work is performed in the summer.
Earnings Code: 090, 091, 092, 093
Required Attachment(s): Yes – Appointment Letter
Ad Hoc

4. Additional PaY : CDE_OTHER
Reason: CDE_OTHER
Department Initiator
Unit Approver
If primary is part-time, temp or less than 0.75 FTE
Staff Primary: Class & Comp
Faculty Primary: Faculty Service
Temp Primary: HR Services
Processed by payroll
If primary is full-time (0.75+ FTE)
Home department
Faculty Primary: Faculty Services
Processed by Payroll
Definition: Work paid through CDE, including non- credit instruction, academic administrator work and IP transfer of ownership payments.
Earnings Code: 090, 091, 092, 093
Required Attachment(s): Yes – Offer Letter
Ad Hoc
HR & Faculty Services Approval Inbox
HR & Faculty Services Approval Inbox

5. Additional PaY : CELL_Phone
Reason: Cell_PHONE
Department Initiator
Unit Approver
Processed by Payroll
Definition: For cellphone reimbursements.
Earnings Code: 704
Required Attachment(s):
ADDITIONAL INFORMATION COMING FROM PAYROLL SOON

6. Additional PaY : COURSE
Definition: Overload work, NON-CE instruction, staff or faculty who teach on top of their regular duties. Must be credit- bearing.
Earnings Code: 512
Required Attachment(s): Yes – offer letter required if NOT full-time UA faculty. Workload plan B used for full-time UA faculty does not need to be attached but the department should indicate that one has been completed.
Reason: COURSE
Department Initiator
Unit Approver
If primary is part-time, temp or less than 0.75 FTE
Staff Primary: Class & Comp
Faculty Primary: Faculty Service
Temp Primary: HR Services
Processed by payroll
If primary is full-time (0.75+ FTE)
Home department
Faculty Primary: Faculty Services
Processed by Payroll
Ad Hoc
HR & Faculty Services Approval Inbox
HR & Faculty Services Approval Inbox

7. Additional PaY : FAC_ADMIN_AY
Reason: FAC_ADMIN_AY
Department Initiator
Unit Approver
Faculty Services
Processed by Payroll
Faculty Administrative Pay – Academic Year
Definition: Supplemental Pay - For on-going faculty work related to primary appointment on top of regular workload during the appointment term EXCEPT course work and research.
Earnings Code: 512
Required Attachment(s): Yes – Offer Letter.
PLEASE NOTE:
Workflow will include Cost Accounting Services (CAS) and SPA when the GCA01 chart-string is used.
HR & Faculty Services Approval Inbox

8. Additional PaY : FAC_ADMIN_SUM
Reason: FAC_ADMIN_SUM
Department Initiator
Unit Approver
Faculty Services
Processed by Payroll
Faculty Administrative Pay - Summer
Definition: Additional Pay - For on-going faculty work related to primary appointment outside the appointment term EXCEPT course work and research.
Earnings Code: 511, 512
Required Attachment(s): Yes – supporting documentation e.g., original offer letter.
PLEASE NOTE:
Workflow will include Cost Accounting Services (CAS) and SPA when the GCA01 chart-string is used.
HR & Faculty Services Approval Inbox

9. Additional PaY : FAC_RSRCH_AY
Reason: FAC_RSRCH_AY
Department Initiator
Unit Approver
Faculty Services
Payroll
Faculty Research Academic Year
Definition: Appointment period EXTRA RESEARCH funded by a sponsored agreement or internally. (Ex. Faculty Supplemental Pay)
Earnings Code: 512
Required Attachment(s): No – SHOULD NOT BE RETROACTIVE.
PLEASE NOTE:
Workflow will include Cost Accounting Services (CAS) and SPA when the GCA01 chart-string is used.
HR & Faculty Services Approval Inbox

10. Additional PaY : FAC_RSRCH_SUM
Reason: FAC_RSRCH_SUM
Department Initiator
Unit Approver
Faculty Services
Processed by Payroll
Faculty Research During Summer
Definition: RESEARCH work outside of appointment period funded by a sponsored agreement or by the University e.g. "Summer Salary." (Ex. Faculty Additional Pay)
Earnings Code: 511, 512
Required Attachment(s): No – SHOULD NOT BE RETROACTIVE.
PLEASE NOTE:
Workflow will include Cost Accounting Services (CAS) and SPA when the GCA01 chart-string is used.
HR & Faculty Services Approval Inbox

11. Additional PaY : GEN_OTH
Reason: AWD_BONUS
Department Initiator
Unit Approver
Staff Primary: Class & Comp
Processed by Payroll
Faculty Primary: Faculty Services
General Other
Definition: Other - be specific in comments!
Earnings Code: VARIES
Required Attachment(s): No – Comments REQUIRED
Should only be for work related payments. Contact payroll and/or disbursement center for reimbursement related payments.
HR & Faculty Services Approval Inbox

12. Additional PaY : GS_ADD_PAY
Reason: GS_ADD_PAY
Department Initiator
Unit Approver
Grad College
Processed by Payroll
Graduate Student Pay
Definition: Graduate Student - Additional Pay. Use only if the unit cannot increase the base compensation.
Earnings Code: 512
Required Attachment(s): No, comments required.
PLEASE NOTE:
Workflow will include Cost Accounting Services (CAS) and SPA when the GCA01 chart-string is used.

13. Additional PaY : INCENT_PRG
Reason: INCENT_PRG
Department Initiator
Unit Approver
Processed by Payroll
Incentive Programs
Definition: Faculty Incentive Program Compensation for a Non- Academic Unit
Earnings Code: 512
Required Attachment(s): Yes – Must have written approval (for faculty must be signed by provost’s oofice)

14. Additional PaY : Intel_PROP
Reason: Intel_Prop
Department Initiator
Unit Approver
Staff Primary: Class & Comp
Processed by Payroll
Faculty Primary: Faculty Services
Intellectual Property Payments
Definition: Faculty Intellectual Property. See University Policy and Art. 23
Earnings Code: 512
Required Attachment(s): Yes, supporting documents.
HR & Faculty Services Approval Inbox

15. Additional PaY : PER_DIEM
Reason: PER_DIEM
Department Initiator
Unit Approver
Goal payment cannot exceed $1000
Processed by Payroll
Per Diem Payment
Definition: Faculty official function or activity e.g. orientation . For represented faculty, see collective bargaining agreements for half and full day rates.
Earnings Code: 512
Required Attachment(s): No, comments required.

16. Additional PaY : SEV_PAY
Reason: SEV_PAY
Department Initiator
Unit Approver
Staff Primary: Class & Comp
Processed by Payroll
Faculty Primary: Faculty Services
Severance Payments
Definition: Lump Sum Severance Payments. See Art for FT UA faculty.
Earnings Code: 165
Required Attachment(s): Yes, severance agreement.
HR & Faculty Services Approval Inbox

17. Additional PaY : St_ADLWRK
Reason: ST_ADLWRK
Department Initiator
Unit Approver
Class & Comp
Processed by Payroll
Staff Additional Work
Definition: Short-term staff work outside employee's regular duties during their regular term. Includes short-term change in responsibilities, such as for "acting" duties. NOT for pay on temp employee record.
Earnings Code: 130,512
Required Attachment(s): Please attach any additional details that may justify this APF.
HR & Faculty Services Approval Inbox

18. Additional PaY : St_FTE_INC
Reason: ST_FTE_INC
Department Initiator
Unit Approver
Class & Comp
Processed by Payroll
Staff FTE Increase
Definition: Staff work - Pay for additional FTE (up to 1.0 FTE) work which is assigned to part-time non- exempt staff. Must be for less than 20 weeks.
Earnings Code: 130,512
Required Attachment(s):Please attach any additional details that may justify this APF.
HR & Faculty Services Approval Inbox

19. Additional PaY : St_ON_CALL
Reason: ST_ON_CALL
Department Initiator
Unit Approver
Processed by Payroll
Staff on Call
Definition: On-call premium (e.g., typically used for staff under special circumstances)
Earnings Code: 250,251,702?
Required Attachment(s):Please attach any additional details that may justify this APF.

20. Additional PaY : St_OUT_TERM
Reason: ST_OUT_TERM
Department Initiator
Unit Approver
Class & Comp
Processed by Payroll
Staff Work Outside of Term
Definition: Staff work. Performed outside normal term AND related to their regular responsibilities. Do not use from Kronos non-exempt employees.
Earnings Code: 512
Required Attachment(s): Please attach any additional details that may justify this APF.
HR & Faculty Services Approval Inbox

21. Additional PaY : TAX_MOVE
Reason: TAX_MOVE
Department Initiator
Unit Approver
Processed by Payroll
Definition: Taxable Moving Reimbursement
Earnings Code: 429
Required Attachment(s): Yes, offer letter.

22. Additional PaY : TMPNONEXPT
Temp Non-Exempt
Prior HR/Payroll approval required. Paper APF ONLY.
Definition: Normally, temporary non- exempt employees are paid via the timecard. ONLY pay on additional pay with prior HR/Payroll approval. Use this reason code for temporary non-exempt level work with a complex rate, blended overtime rate, or special overtime exemption. This additional pay is paid on a non-exempt temporary record.
Earnings Code: 512
Required Attachment(s): Yes – offer letter.
Reason: TMPNONEXPT
Department Initiator
Unit Approver
If primary is part-time, temp or less than 0.75 FTE
Class & Comp
Processed by payroll
If primary is full-time (0.75+ FTE)
Home department
Processed by Payroll
HR & Faculty Services Approval Inbox
HR & Faculty Services Approval Inbox

23. Additional PaY : TMPEXEXEC
Temp Exempt Executive Work
Definition: For temporary work that is exempt based on the executive duties classification.
See FLSA Duties Test for details on exempt classifications.
Earnings Code: 512
Required Attachment(s): Yes – offer letter required if NOT full-time UA faculty. Workload plan B used for full-time UA faculty does not need to be attached but the department should indicate that one has been completed.
Reason: TMPEXEXEC
Department Initiator
Unit Approver
If primary is part-time, temp or less than 0.75 FTE
Staff Primary: Class & Comp
Faculty Primary: Faculty Service
Temp Primary: HRS or Class & Comp
Processed by payroll
If primary is full-time (0.75+ FTE)
Home department
Faculty Primary: Faculty Services
Processed by Payroll
HR & Faculty Services Approval Inbox
HR & Faculty Services Approval Inbox

24. Additional PaY : TMPEXADMIN
Temp Exempt Administrative Work
Definition: For temporary work that is exempt based on the administrative duties classification (typically these duties include supervisory responsibilities.)
See FLSA Duties Test for details on exempt classifications.
EXCLUDES CREDIT BEARING COURSES, RESEARCH, PER DIEM.
Earnings Code: 512
Required Attachment(s): Yes – offer letter required if NOT full-time UA faculty. Workload plan B used for full-time UA faculty does not need to be attached but the department should indicate that one has been completed.
Reason: TMPEXADMIN
Department Initiator
Unit Approver
If primary is part-time, temp or less than 0.75 FTE
Staff Primary: Class & Comp
Faculty Primary: Faculty Service
Temp Primary: HRS or Class & Comp
Processed by payroll
If primary is full-time (0.75+ FTE)
Home department
Faculty Primary: Faculty Services
Processed by Payroll
HR & Faculty Services Approval Inbox
HR & Faculty Services Approval Inbox

25. Additional PaY : TMPEXPROF
Temp Exempt Professional Work
Definition: For temporary work that is exempt based on the professional duties classification.
See FLSA Duties Test for details on exempt classifications.
EXCLUDES CREDIT BEARING COURSES, RESEARCH, PER DIEM.
Earnings Code: 512
Required Attachment(s): Yes – offer letter required if NOT full-time UA faculty. Workload plan B used for full-time UA faculty does not need to be attached but the department should indicate that one has been completed.
Reason: TMPEXAPROF
Department Initiator
Unit Approver
If primary is part-time, temp or less than 0.75 FTE
Staff Primary: Class & Comp
Faculty Primary: Faculty Service
Temp Primary: HRS or Class & Comp
Processed by payroll
If primary is full-time (0.75+ FTE)
Home department
Faculty Primary: Faculty Services
Processed by Payroll
HR & Faculty Services Approval Inbox
HR & Faculty Services Approval Inbox

26. Additional PaY : TMPEXTECH
Temp Comp/Technical Work
Definition: For temporary work that is exempt based on the Computer/Technical duties classification.
See FLSA Duties Test for details on exempt classifications.
EXCLUDES CREDIT BEARING COURSES, RESEARCH, PER DIEM.
Earnings Code: 512
Required Attachment(s): Yes – offer letter required if NOT full-time UA faculty. Workload plan B used for full-time UA faculty does not need to be attached but the department should indicate that one has been completed.
Reason: TMPEXADMIN
Department Initiator
Unit Approver
If primary is part-time, temp or less than 0.75 FTE
Staff Primary: Class & Comp
Faculty Primary: Faculty Service
Temp Primary: HRS or Class & Comp
Processed by payroll
If primary is full-time (0.75+ FTE)
Home department
Faculty Primary: Faculty Services
Processed by Payroll
HR & Faculty Services Approval Inbox
HR & Faculty Services Approval Inbox

27. Additional PaY : TMP_OTH
Temp Other
Definition: For temporary work not outlined in the other temp reason codes. Typically this is a one-time or limited payment (e.g., guest speaker/lecturer.) EXCLUDES CREDIT BEARING COURSES, RESEARCH, PER DIEM.
Earnings Code: 512
Required Attachment(s):
Comments required – must be specific!
Reason: TMPEXADMIN
Department Initiator
Unit Approver
If primary is part-time, temp or less than 0.75 FTE
Staff Primary: Class & Comp
Faculty Primary: Faculty Service
Temp Primary: HRS or Class & Comp
Processed by payroll
If primary is full-time (0.75+ FTE)
Home department
Faculty Primary: Faculty Services
Processed by Payroll
HR & Faculty Services Approval Inbox
HR & Faculty Services Approval Inbox

28. Additional PaY : NONEE_STIP
Non-Employee Nominal Stipend Payment
Definition: Use this reason code when paying a non-employee (e.g., volunteer, intern, or student leader) an approved nominal stipend.
Earnings Code: 512
Required Attachment(s): Yes – notification letter/volunteer agreement.
Reason: TMPNONEXPT
Department Initiator
Unit Approver
If primary is part-time, temp or less than 0.75 FTE
HR Services
Processed by payroll
If primary is full-time (0.75+ FTE)
Home department
Processed by Payroll
HR & Faculty Services Approval Inbox
HR & Faculty Services Approval Inbox

29. Additional resources:
Other notes:
Workflow will include Cost Accounting Services (CAS) and Sponsored Projects Administration (SPA) when the GCA01 chart-string is used.
Additional resources:
Additional Pay Reason Code Definitions & Temp Exempt Duties Pay Range Chart
Temporary Employee Guidelines
Non-Employee’s Paid an Approve Stipend Guidelines
Electronic Additional Pay Guide
Questions?? Contact Human Resource Services at or