1. Digital Library and Plan for Institutional Repository
Workshop on NADRE
Presented by : Eyerusalem D.

2. Content Introduction Plan for IR Digital Library
Institutional Repository (IR)
Vision and Mission of AKU
Plan for IR
SWOT Analysis
Strategic Plan
Stakeholder analysis
Police Guidelines for IR
Aksum University

3. Why Digitize? Provide better access Added value to resources
To make information and assets more readily available
Support educational and research activities
Fulfill strategic mission and goals of institution
To eliminate redundant work, and creation of redundant assets (photographs, slides, digitals, etc)
Aksum University

4. Digital Library
The Library has implemented digital library using DSpace software .
Digital contents (eBooks ) are organized and accessible for users via internet on the campus network.
The total collection 1624 digital books are available.
Aksum University

5. What is IR?
Broadly speaking digital library and institutional repository are one and the same think.
Digital Library covers all kind of library resources are available in digital format.
Aksum University

6. Cont…
Institute repository covers whatever recorded data or information produced by the institution , i.e. theses, desertion journals published by the intellectuals , past examination questions ,symposium, Videos, seminars, reports ….etc.
Aksum University

7. Vision
By 2020, Aksum University aspires to be university of first choice for high quality learning –research environment and a genuine sense of Community .
Mission
Our mission is to serve the nation by providing learner-centered education research in sync with national interest, and productive and responsive community engagement via value-added partnerships.
Aksum University

8. Plan for IR Organizational mandates
Top management should have IR know how
Budget Funding
Set workshop
Aksum University

9. SWOT analysis Strengths Dedicated staffs
Human resources (experienced staff)
Positive image
Power of Competition
Relationship with other organizations
Strong relationship with ICT Directorate
Working hours 24/7 .
Reading area
Aksum University

10. Weaknesses Budget rules Low credit for librarians
No up-to-date resource (Link) for library
No sufficient security
Human resources (lack of in house training with outside support)
Less collection of books
Weak Connection
Aksum University

11. Opportunities Networking or cooperation with other libraries .
New employee appointment
IT Professional staffs
Top management have a Positive image to make digital .
Aksum University

12. Threats
Budget Cut
Changing perception of students concerning the role of library .
the internet is more fun.
Increasing number of computer shops
Less commitment of researchers ,students etc.
Many changes in a very short time period.
staffs are not stable due to JEGs and other
Aksum University

13. Strategic Plan
Within mission, set realistic goals and objectives / activities / of project .
How does project meet the mission of the institution?
How does the project provide a solution to the need stated earlier?
Who is involved?
Who is being served?
Is it realistic or overly ambitious?
Aksum University

14. Stakeholder analysis Who are the key users or stakeholders? Academics
Library Staff
Students
Administrators
Internal Research Staff
External Researchers
Other ________
Aksum University

15. Business Plan General description of implementation
Experts will give us a workshop
Aksum University

16. Policy Guidelines for IR
Content and Collection Policies
Submission Process
Copyright and Licenses
Metadata
Privacy Policies
Service Policies
Aksum University

17. Content Policies How will your collections be organized?
For example, will content be grouped by academic department, by subject, by type (theses, etc.)?
Who determines and authorizes submitters?
Aksum University

18. Content Guidelines What types of content will the repository accept?
Published, peer-reviewed literature
Pre-Prints
Working papers
Research reports/technology reports
Conference papers/conference proceedings/presentation
Electronic theses and dissertations
Datasets
Supplementary materials
Online and overlay journals
Books/book chapters
Aksum University

19. Conti… Who can submit content: faculty, staff, students, etc.?
Must the work be education or research-oriented?
Will the repository accept peer-reviewed content only, or is non-peer-reviewing content allowed?
Does the work have to be in finished form, ready for distribution?
Which document types will you accept?
Text, Images, Audio, Video, etc.
Which document formats will you accept? Will you offer preservation for any of these formats?
Aksum University

20. Submission Procedures
Is there an approval process for content being submitted?
Are submitters notified of an item’s progress in the submission process?
Are there content size limits for individual items, individual faculty members, or collections?
Aksum University

21. Metadata
Which metadata standards will you use or support? (This may depend on the software platform you use.)
Who is authorized to enter metadata? Only library staff or faculty and content contributors?
Who determines if the metadata meets the service’s quality standards?
Who can correct mistakes or errors in metadata?
Is there an approval process for metadata?
Aksum University

22. User and Privacy Policies
Will you have a user agreement with end-users of the system?
Will your institute a privacy policy for those who register with the system?
Will you authenticate users of the system?
Will you allow limited access to certain items?
Aksum University

23. How does the project help fulfill institutional mission & goals ?
Provide information whether it is published or unpublished by AKU.
Increases user base
Increase impact of academic research
Creates more efficient workflow
Manage learning materials
Supports educational function of institution
Encourage open Access
Other_________
Aksum University

24. . .
The End !
Aksum University

25. .
? ?
Thank You!
Aksum University