1. Teacher Licensure and Accreditation Update
Curriculum Leaders Meeting
April 12, 2019
Teacher Licensure and Accreditation | Kansas State Department of Education | Landon State Office Building 900 SW Jackson St., Suite 117, Topeka, KS | |

2. Kansas Education Accreditation System (KESA)
Systems for Accreditation Review
Accreditation Review Council (ARC)
Meeting
New Members
Rubrics (5 R’s) Review
8 public and 14 private systems up for accreditation
2A. ARC will meet on April to review public systems and will come back in May and June for the private system reviews.
2B. We may be looking for additional members next year because of some resignations and retirements. Information will be coming out next school year.
3. The accreditation Advisory Council along with some systems with redesign project schools have been coming together to align the 5 R’s (really 4 R’s) with the Redesign Principals. This work is expected to be completed in draft for by this summer. Presentations about this work will be available at the Impact Institutes and possibly at the KSDE Annual Conference.

3. Kansas Education Accreditation System (KESA)
Chair and System Training Feedback
KESA Trainings
Chair Trainings
Goal Writing
Report Writing
Using Data for Continuous Improvement
Role of Schools and Teachers in KESA
Evaluations were positive with 100% requesting yearly trainings at this point in time. Provided Trainings at all service centers and we had over 100 chairs retrained with a few new chair possibilities.
5A. Chair training will continue as provided this year, adding information on any new expectations. Samples used for training will be updated with information from reports received this year.
5B. The surveys reflected an interest in more in-depth training on writing goals. We are currently thinking about doing the data training in the morning with the goal writing in the afternoon in order to use the data from the morning training for writing goals. We are also contemplating just asking systems who want help with their goals to come for a support session. These are things we are currently processing as ideas.
5C. The surveys reflected an interest in more in-depth training on Report Writing and ARC expectations of these reports. We will know how this training will be developed after the reviews this year of systems.
5D. This was another high request from our surveys. We are working collaboratively with our Assessment and Accountability staff to help with this training.
6. We are still hearing a lot of confusion as to the role or schools and teachers in the KESA process, so we hope to do some specific training for schools which can include principals, teachers, and district administrators as a team to demonstrate and talk about the alignment of these entities in the KESA Process.

4. Kansas Education Accreditation System (KESA)
KESA Application
Reminders
Switching Chairs
KESA Contact
Survey on Visit Date
AdvancED Every Institution Every Year (EIEY) Report
General Information
We had to put a hold on the updates we were doing to the KESA Application, but beginning this month we are full swing on some enhancements. (Talk about a few of them)
8A. If you are or have switch your chair for this year please remember to go back into the KESA Application to the Initial Report question 2 and update the information. We use that information to send notices out to the field.
8B. The same hold true with the KESA Contact. Please go back into the report and make the change.
8C. There are still a few systems that have not provided us with their visit data. If you are one of those systems please go to the survey and provide us with that information. If you are working with the AdvancED process, public or private systems, please go in and list your system and indicate AdvancED in the Visit Date column.
8D. If you are a system using AdvancED as your process for improvement, please be sure that you submit to Nancy Bolz and cc: Jeannette Nobo your EIEY report. We are currently following up with those systems that have not yet submitted that report. And, more importantly, if you are coming up for accreditation this year, your paperwork for the ARC is incomplete without that information.
9. If your documentation is incomplete, you will be getting a call from one of the KESA staff members. We are diligently calling on this. Also, we are working on reviewing about 20% of the systems to look over the quality of the reports and documentation and help us in making decisions about training needs.

5. Accreditation email – accreditation@ksde.org
Contacts
Accreditation –
Mischel Miller Jeannette Nobo Bill Bagshaw
Director, TLA Assistant Director Coordinator
David Barnes Lynn Bechtel
Accreditation Consultant Professional Development Consultant

6. Form 3a Online Mentor Stipend Application
Licensure Update
Form 3a Online
Mentor Stipend Application

7. New Online Application Form
Form 3a - renewal of the five year professional license
Launches April 17th
All documentation will be electronic:
Credit hour transcripts
PDC transcripts
Experience verification
Online payment now possible
Why so important? 50% of all the applications processed each year

8. Form 3a, cont.
Applicant
System guides applicant through options step by step – starting with asking degree level
Indicates documentation for each available option – how to provide
Responsible for directing the system to contact the correct district(s)!
Responsible for getting official university transcripts to district
Ensures all documentation is complete with application
Quicker, more efficient processing

9. Form 3a, cont. District role:
Verification of experience when applicable
Upload all transcripts for points awarded = PDC and University
Applicant responsible to get official university transcript to district
District can maintain official transcript in their files – eliminates need for multiple transcripts
District access through KSDE authenticated applications – License Applications
District will know when applicant has been submitted – notification
Applicant can indicate principal in addition to Supt.

10. District Approval – 1st step
Same process as current online apps Accessible through KSDE Authenticated applications – License Application is the name
Manage my account – Supt can give approval to others.

11. Step 2 – Select applicant
Select the form to see a list of pending applicants.
Select to open up in order to complete

12. Step 3 – Verify Experience or Upload Transcripts
When you think about the professional license renewal there are really 2 types of things to verify: PDC points (with or without credit hours depending on degree level) or Experience
Example of PD verification. Instead of paper PDC transcript – upload a scanned or saved copy. Same with university transcript
Remember applicant providing the transcripts -

13. Step 5 – Signature and Submit
After completing verifications, fill in name, contact info and then “submit”
Notice the delete and print button.

14. State Funded Mentor Stipends
Mentor Programs – KSDE Authenticated application
Applied for grant by entering Mentors - Fall, 2018
Application opening soon (May 1)
Adjust mentor list
Enter Mentees
Create assignments
Submit
Eligible mentors will be certified by KSDE
Allocation divided by total # of qualified mentors = stipend
Funds deposited to general fund in final payment
2nd year available after a gap of about 8 years when there was not funds allocated
Slide describes the basic steps in the process
Funds must go to the mentor – cannot be used to fund a mentor program. You pay the mentor – state reimburses

15. Requirements of mentors to qualify
hold a professional level license
assignment as a classroom teacher
reported as educator type 1-5 in the LPR
3 consecutive school years of employment in the district
mentoring no more than two 1st (or 2nd) year teachers
completed a mentor training program
Statutory requirements
Professional teaching license
Classroom teacher – full-time pullout mentors/coaches don’t qualify
3 years in the district where they are providing the mentoring
Mentoring not more than two novice teachers (new to profession)
Allocation has never extended beyond a mentor with a 1st year mentee – this year it might extend to 2nd year
The training program must be based on the mentor program guidelines.