1. Event Team Role Oversea the event from start to finish
Generate the budget, Appoint committee chairs, Determine the theme, Maintain communication with staff
14 members to head all following committees
/ /2018
Student Name Group Code:

2. Corporate Relations - Sponsorship Committee
Help raise the seed money for the event
Identify potential sponsors/donors: Corp & Individual, Possible benefits for sponsors, Deliver the promised benefits to sponsors, Draft strategy for acquiring sponsors, Understand traditional giving cycle of your target sponsor
6 members
/ /2018
Student Name Group Code:

3. Volunteer Committee
Recruits and energizes volunteers for all committee’s
Work with all committee’s, Identify volunteer needs for each committee, Communicate regularly with Volunteers, Delegate tasks on day of event
8 members
/ /2018
Student Name Group Code:

4. Student Name Group Code:
Media/PR Committee
Promotes the event
Decide how the event is going to be promoted, Identify media sponsors, Work with Corporate Relations/Sponsorship Committee re: press release, Communicate thoroughly through various methods – TV, print, radio, web, , social media, Spreading the word out about the event
6-8 members
/ /2018
Student Name Group Code:

5. Prize Committee Locate and obtain prizes for the event
Work with Sponsorship Committee, Plan award ceremony for prize distribution & sponsorship acknowledgements
6 members
/ /2018
Student Name Group Code:

6. Emergency Committee To be on standby in case of no shows 3 members
Be able to cover different areas of the event in case of a no show or other emergency so we aren’t left without proper coverage
3 members
/ /2018
Student Name Group Code:

7. Decorations Committee
Determines necessary decorations based on theme
Work with Logistics & Invitations committee, setting up decorations, table setups, place cards, seating
8 members
/ /2018
Student Name Group Code:

8. Student Name Group Code:
Event Planner
Planning, coordination with volunteers, vendors, businesses, and other personnel in order to setup and execute a successful function.
Organize a function that is a positive experience for all attendees and makes the attendees feel good about the organization, organizers and charity – work with all committee members
1 person
/ /2018
Student Name Group Code:

9. Budgeting/ Donations Committee
Working with a budget for the event
Work with Logistics Committee, Return on Investment, Watch ROI, Getting free things, Solicitation letters, Work with Sponsorships
8 members
/ /2018
Student Name Group Code:

10. Menu Committee Responsible for the menu for the event
Work with Logistics Committee, work with caterer on food and drink choices
4 members
/ /2018
Student Name Group Code:

11. Security Committee Help keep things under control
Work with all committees, Keep people safe, Maintaining order during and after the event, extra security for the auction items and donations
10 members
/ /2018
Student Name Group Code:

12. Student Name Group Code:
Guest/VIP Committee
To be in charge of guests and VIP’s to make sure they have a great experience
Sign up new members, Pre-registration, Admission/Pricing Strategies, Check-in/Registration, Check out, Seating, Hire a photographer, hand out gift bags from sponsors
12 members
/ /2018
Student Name Group Code:

13. Invitations Committee
Overseas all aspects of the invitations
Work with the Logistics Committee, Designing the invitations, Mailing the them out, Sending out follow up and thank you cards
5 member
/ /2018
Student Name Group Code:

14. Entertainment/Program Committee
Determines and contracts entertainment and how the event is going to go
Work with the logistics committee, Selecting entertainment, Emcee, Guest Speaker, and a Auctioneer for the event, Work with a lighting, audiovisual, and sound crew.
10 member
/ /2018
Student Name Group Code:

15. Staffing Committee Provide bodies where needed during the event
Valet, Ushers, Servers, Hosts & other misc staff
50 members
/ /2018
Student Name Group Code:

16. Set up/Tear Down Committee
Student Name
/ /2018
Set up/Tear Down Committee
Set up & Tear down the event
Responsible for setting up the entire event and tearing it down when finished
5 members
/ /2018
Student Name Group Code:
Event Management