1. AP 4: ECHA - preparation of work under recast POPs Regulation AP 5: ECHA – Monitoring and reporting under recast POPs Regulation
19th Meeting of the Competent Authorities for Regulation (EC) N° 850/2004 on Persistent Organic Pollutants
Johanna Peltola-Thies
Ignacio Rodrigues Gonzales
Maciej Baranski
27 November 2018

2. AP 4: ECHA - preparation of work under recast POPs Regulation
Documents
POP-CA_11-18_04-ECHA doc 1 – Preparation of work under recast POPs Regulation
POP-CA_11-18_04-ECHA_doc 2 - Annex_Project_Initiation_document
POP-CA_11-18_04-ECHA_doc 3 - Annex_rolling_list_for_input
Background documents:
POP-CA_11-18_04-ECHA_doc 4 - Supplementary_information_to_PID

3. Outline Preparation project:
Overview of future tasks, priorities and the project
Rolling list of topics for input
New POPs identification
Questions

4. Overview of ECHAs tasks on POPs based on draft Recast
Support to the Commission
Work in relation to including new substances in the Stockholm Convention
Act as interface for reporting duties
To develop formats and software for the submission of data by Member States (Reporting system).
To publish a “Union Overview” report based on the data submitted by MSCA
Intermediary for environmental monitoring data towards IPCHEM, if needed
Other support to the Commission
Support the update of the Union Implementation Plan
4. Enforcement
The Forum to assume a coordinative role in supporting the enforcement of the POPs-Regulation by the Member States.
5. Communication and information exchange
Development and maintenance of a section for POPs in ECHA’s website

5. Starting points for our planning
ECHA’s task definitions in draft Recast – still a slightly moving target
Ambition level and timing of ECHA’s preparations vs draft budget
How are the tasks in Recast translated into practical implementation

6. Resources from the Commission (as in the Recast proposal, April 2019)
Year
2018 (teur)
2019 (teur)
2020 (teur)
Staff expenditure
1 CA
Infrastructure and operating expenditure
Operational expenditure
269
163
Total
369
263

7. Highest priority: Medium priority: Low priority:
Proposed priorities for developing and launching specific tasks
Highest priority:
New POPs identification – work
Medium priority:
Support to reporting, Implementation Plan, website
Low priority:
IPCHEM –related issues
Information exchange, etc.

8. ECHA’s set up –project on POPs
ECHA’s tasks as provided in the Recast
Objectives of the project:
Ensure a coordinated implementation of ECHA’s activities
Define work flows, tasks and develop necessary IT tools
Outline and define the necessary organisational structure, roles and scientific, communication, administrative and IT support resources to run the POPs activity
Launch the POPs activity in ECHA

9. Work packages for the project
WP 1: Identification of new POPs
WP 2: Defining and developing formats and tools for retrieving of information on implementation
WP 3: Environmental monitoring data
WP 4: Reporting obligations and support to the Commission
WP 5: Communication and information exchange
WP 6: Enforcement

10. Preliminary overall timelines
V2 (WP2 modified)

11. Milestones - preliminary
Specify the process steps for proposing new POPs and prepare necessary IT-tools.
2019
Website on POPs (potential further development depending on needs/resources 2020 onwards)
2020
MSCA reports to ECHA about the activities using ca. the current reporting format (via CIRCABC)
End of 2019/ 2020
Review whether an IT solution for the submission of MSCA reports and generation of an Union report would be feasible
2020 or 2021
First dossier(s) on new POPs prepared/processed
2021
ECHA generates the first Union Overview (likely in word/pdf format)
Annual reports adressing the production and placing on the market of POPs during 2019 to be sent by 2020

12. Outline Preparation project:
Overview of future tasks, priorities and the project
Rolling list of topics for input
New POPs identification
Questions

13. Your input and feedback is needed for a successful set up of POPs activities!
See rolling list v1 for points and timing of input:
POP-CA_11-18_04- Annex rolling list for input

14. Outline Preparation project:
Overview of future tasks, priorities and the project
Rolling list of topics for input
New POPs identification
Questions

15. Initial observations
Draft Recast leaves room for interpretation on the actual steps and timelines to prepare proposals, risk profiles and risk management evaluations
We need to define and agree on process steps (2019) (including what to publish on website and when)
Explore integration possibilities with SVHC and restriction processes?
Cf. the current agreement between COM and ECHA is to prepare a restriction under REACH for proposed POPs - works as information collection and evaluation mechanism for the EU

16. tbd: depending on the level of ambition and available resources
Identification of new POPs (WP1)
Deliverables
Timeline
Analysis of the IT solution to support the identification of new POPs (ECHA internal step)
2018- T1\2019
Process descriptions and work instructions for drafting (1) a proposal for identification of a new substance according to Annex D of Stockholm Convention, (2) annex E risk profile and (3) annex F risk management evaluation
2019
Case management development (ECHA internal step)
Agreement on the level of informing the public on on-going work with the Commission and the MSCAs. Adaptation of the related IT tools (ACT, PACT), if needed.
Development of the public consultation procedure for POPs-related processes (ECHA internal step)
Mass screening/search pilot and work instruction for regular mass screenings
tbd: depending on the level of ambition and available resources

17. MSCAs or POP Review Committee COP Decision Screening for POPs (tbd):
Commission proposals for council decisions on the submission, on behalf of the European Union, of a proposal for the listing of additional chemicals in Annex A, B and/or C to the Stockholm Convention
Council decision on the submission, on behalf of the European Union, of a proposal for the listing of additional chemicals in Annex A to the Stockholm Convention on Persistent Organic Pollutants
Screening for POPs (tbd):
Industrial chemicals,
PPPs and BPs
MSCAs or
POP Review Committee
Proposal documents Annex D
Public consultation process
(scope and timelines tbd)
POPRC Decision
Risk profile documents
Annex E
POPRC Decision
Information related to
Socioeconomic considerations
Annex F
POPRC
Decision/ recommendation
COP Decision
Amendment of the POP-Regulation
Amendment of the Convention

18. Not always a straightforward process (e.g. SCCP)
POP Review Committee
Example question where your input needed: to what level of detail should the EU preparation process be disseminated by ECHA ?
Annex D screening
Decision POPRC-2/8
2006
Annex E Risk profile
Decision POPRC-3/8
2007
POPRC 4, 5, 6, 7 ,8
Annex E Risk profile
Decision POPRC-11/3
2015
Updated draft risk profile: short-chained chlorinated paraffins
UNEP/POPS/POPRC.4/10
Revised draft risk profile: short-chained chlorinated paraffins
UNEP/POPS/POPRC.5/2
UNEP/POPS/POPRC.6/11
Summary of intersessional work on short-chained chlorinated paraffins
UNEP/POPS/POPRC.7/14
Short-chained chlorinated paraffins
UNEP/POPS/POPRC.8/6 …
Annex F: Risk management evaluation
Decision POPRC-12/3
2016
COP Decision SC-8/11
listing SCCP in annex A
2017

19. Outline Preparation project:
Overview of future tasks, priorities and the project
Rolling list of topics for input
New POPs identification
Questions

20. Questions – for discussion and written consultation
Your view on the proposed priorities?
We would appreciate comments to any part of the provided documents
Are we missing something obvious?
New POPs –process: which steps in the whole process do you see most challenging?
Is the rolling list of topics for input sufficient high level “program” for starting the collaboration ? (to be adapted and specified on rolling basis)

21. AP 5: ECHA – Monitoring and reporting under recast POPs Regulation
Documents
POP-CA_27-18_05-ECHA-doc 5 - Monitoring and reporting under recast POPs Regulation
POP-CA_11-18_04-ECHA_doc 2 - Annex_Project_Initiation_document
POP-CA_11-18_04-ECHA_doc 3 - Annex_rolling_list_for_input
Background documents:
POP-CA_11-18_04-ECHA_doc 4 - Supplementary_information_to_PID
POP-CA_11-18_05-ECHA_doc 6 - Annex_Synthesis Reports Recommendations

22. Highest priority: Medium priority: Low priority:
Proposed priorities for developing and launching specific tasks
Highest priority:
New POPs identification – work
Medium priority:
Support to reporting, Implementation Plan, website
Low priority:
IPCHEM –related issues
Information exchange, etc.

23. Current reporting sections
Towards a structured (IT-based) reporting system
Objectives:
Simplify and automatize the reporting process
Enhance the update frequency (where relevant)
Improve the comparability of the data across MS
Improve the quality and relevance of the data
Support the reporting obligations of ECHA and the Commission
Stablishing a new reporting format
Any changes on the main elements that should be covered by the reports?
(e.g. including a new section on contaminated sites and remediation efforts)
See Amendment 18 to article 11, paragraph 2a (new)
2a. The Commission shall organise an exchange of information with the Member States regarding the measures taken at national level to identify and assess sites contaminated by POPs and to address the significant risks such contamination may pose to human health and the environment.
And amendment 7 to recital 18
In accordance with the Convention and the Protocol, information on POPs should be provided to other Parties to those Agreements. The exchange of information with third countries not party to those Agreements should also be promoted. Similarly, the Convention requires that each Party is to undertake to develop appropriate strategies to identify sites contaminated by POPs, and the Union’s Seventh Environment Action Programme, up to 2020, commits the Union and its Member States to stepping up their efforts to remediate contaminated sites.
Ref: Amendments adopted by the European Parliament on 15 November 2018
Current reporting sections
Production, placing on the market,
import and export
Information exchange
Implementation plans
Stockpiles
Financial and technical assistance
Monitoring
Release data and national measures for minimising releases
Enforcement

24. Defining and developing formats and tools for retrieving of information on implementation (WP2)
Deliverables
Timeline
POPs reporting system vision and analysis of the IT solution (ECHA internal)
2018 – T1\2019
Preliminary agreement with COM, MSCA and Forum on the main elements to be covered by the reports
2019
Proposal of the reporting formats and submission system (e.g. CIRCABC) to be shared with MSCA for feedback
Final proposal prepared to establish an implementing act
Review of the possibility to develop an IT –solution for the reporting formats (ECHA internal)
If development feasible, following deliverables expected:
End of 2019/2020
Mock-up of the IT system for reporting to be shared with MSCA and Forum for feedback
tbd
Reporting system delivered for testing; necessary changes after testing
Reporting system available to MSCAs on ECHA’s website. Relevant work procedures in place

25. Expected reporting needs on new POPs?
Current amount of information on production, placing on the market and stockpiles of POPs is rather low.
5 MSCAs notified the presence of stockpiles (PCBs/PFOS) ( )
10 MSCAs notified the production, placing on the market and/or export of POPs ( )
The development of an IT-solution for reporting should be proportionate to the volume of data

26. Stockpiles example
Need for an agreement on the main elements to be reported by all MS under the different reporting sections
Further defining what constitutes a stockpile under the POPs Regulation
Stockpile means any article, substance, or mixture or article accumulated by the holder that consists of or contains any substance listed in Annex I or Annex II (Art 2)
b) What data that should be reported per stockpile?
Stockpile description
Notification year
Holder of the stockpile (legal entity)
Location
Substance present in the stockpile (CAS, EC)
Total volume of the stockpile (kg) for each year
Volume of the substance in the stockpile (kg) for each year
Justification that the intended use is covered by an specific exemption
Measures in place to manage the stockpile
c) What data that should be considered as confidential business information

27. Implementation of the Stockholm Convention
Potential for integration with reporting requirements under other legislations? Avoiding duplication of effort
Emissions
MS already reporting emissions of POPs to air to the European Monitoring and Evaluation Programme (EMEP) following the obligations under the LRTAP Convention
EU overview compiled by the European Environmental Agency
Data on releases from industrial facilities available under the European Pollutant Release and Transfer Register (E-PRTR).
Stockpiles
Inventories of equipment with PCB compiled by the MS under the PCB directive
Export
Information on import and export of POPs submitted under the PIC regulation.
Implementation of the Stockholm Convention
Information on the implementation of the Convention (as per art. 15) submitted to the secretariat through the Electronic Reporting System

28. Other notifications to be submitted to ECHA and Commission
Exemptions for substances in articles
Level of ambition on data collection and reporting for notifications pursuant to Art. 4(2)
Notification of articles produced containing a POP substance during the 6 months period exemption after the substance is added to annex I or II
Notification of articles already in use containing a POP substance before it is listed in the annex I or II
Waste management derogations
Is there a need to redefine the current format (2009/63/EC) for submission of notifications pursuant to Article 7(4)(b)(iii)?
There are no notifications visible in CIRCABC in relation to article 4(2), there is an empty folder. Is there any other channel in place for the exchange of this information between MSCA and COM?
There are 4 notifications on waste management derogations pursuant to article 7(4)(b)(iii) in CIRCABC (2 by DE, one by FI and another by FR)

29. Questions to trigger discussion and to focus the further work of the new reporting format
Please, see documents
POP-CA_27-18_05-ECHA-doc 5 - Monitoring and reporting under recast POPs Regulation
Template comments POPs

30. Thank you! ECHA_POP@echa.europa.eu
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31. Back-up slides: deliverables and timelines of the work packages