1. Western Cape Department of Agriculture MEC JJ Dowry
11 February 2008

2. Departmental Expenditure
Description
2005/06
R’000
Actual
2006/07
2007/08
Adjusted
Budget
Equitable Share
Conditional Grants
67 979
34 706
75 974
Own Revenue
16 183
19 311
14 963
TOTAL

3. Expenditure per Programme
2005/06
R’000
Actual
2006/07
2007/08
Adjusted
Budget
Administration
34 514
39 117
53 671
Sustainable Resource Management
48 302
44 122
74 357
Farmer Support and Development
72 396
71 820
84 729
Veterinary Services
25 656
27 891
34 079
Technology Research and Development
50 513
49 336
52 482
Agricultural Economics
7 571
8 375
6 649
Structured Agricultural Training
19 581
25 966
25 593
TOTAL

4. Expenditure per Economical Classification
Description
2006/07
R’000
Actual
2007/08
Adjusted
Budget
Current Payments
Transfers Other
35 229
72 791
Transfers Capital
4 957
500
Capital Payments
13 770
18 063
TOTAL

5. Conditional Grants Grant 2006/07 Budget R’000 Actual 2007/08 Adjusted
PIG
3 000
LandCare
3 730
3 480
3 317
CASP
20 648
20 644
33 426
Drought Relief
10 199
7 582
20 000
Floods
33 000
10 000
Hail
9 231
TOTAL
70 577
34 706
75 974

6. CASP
Purpose:
To provide post settlement support to targeted beneficiaries of mainly land reform and other producers who have acquired land through private means

7. CASP: 2006/07 Budget – R20,648 million
Spent – R20,644 million (unspent R4 000)
143 Projects (61 LRAD & SLAG)
5 765 Beneficiaries
461 Youth
3 459 Women
Mainly fruit and vegetables

8. CASP: 2007/08 Budget – R33,426 million
Actual Spending to 31 Dec 2007 – R14,822 million
107 projects ( 46 LRAD & SLAG)
53 Food Security projects
5 390 Beneficiaries
3 868 Women and Youth

9. CASP: 2007/08 (cont.) 1st Quarter R’000 Actual 2nd Quarter 3rd Quarter
4th Quarter
Projected
2 609
3 852
8 361
18 604
January 2008 – R3,317million

10. LandCare
Purpose:
Through sustainable resource management, improve and develop the livelihoods of individuals and communities through integrated governmental and community based partnerships

11. LandCare: 2006/07 Budget – R3,115 million plus R615 000 roll over
Spent – R3,480 million (under spent by R )
25 projects (junior LandCare and alien clearing)
481 beneficiaries (jobs in alien clearing) person days
162 women
2 950 youth (Junior LandCare) attended camps
youth attended Junior LandCare puppet shows

12. LandCare: 2007/08 Adjusted Budget – R3,317 million
Actual Spending to 31 Dec 2007 – R1,512 million
32 projects (Junior LandCare, alien clearing)
769 beneficiaries (jobs) or person days
140 women
5 150 youth (Junior LandCare) attended camps
9 300 youth attended Junior LandCare puppet
shows

13. LandCare: 2007/08 1st Quarter R’000 Actual 2nd Quarter 3rd Quarter
4th Quarter
Projected
287
482
1 183
1 805
January 2008 – R0,163million

14. Challenges Time constraints linked to staffing
Legal issues within groups (contracts, legal entities not functioning, conflict)
Serious cash flow problems and debts
LRAD programme take 35 – 40% of FSD
“Sleeping partners – tail wagging the dog”
Reallocation of funds - ± R 3.2 million due to selling off farms and Bank legal processes and repossession of farms

15. Challenges (cont.)
Alignment issues (organisations, programmes and government grants)
Stakeholder participation, i.e. Municipalities etc.
Drought and floods – delay implementation of projects
Pre-settlement training of LRAD beneficiaries
2008/09 application process started in 2007/08
Shortage of Engineers, Economists & Subject Matter Specialist
Projects are staff driven not beneficiary driven

16. Challenges (cont.)
Technical staff had to do verification of 2006 flood damages on 550 farms
Technical staff involved in flood repair and recovery work
Abnormal high rainfall in Southern Cape and Klein Karoo in 2007 led to delays in project implementation

17. Remedial Action Intended for next financial year N2 Corridor connected
Started October 2006
Started August 2007
Regular meetings held to
finalise joint approach
Involvement of more NGO’s and Farmer Unions
IT – Wireless connections
LRAD – Monthly meetings with DLA
DPAC Committee
M&E – DLA and PDA monitor projects

18. Remedial Action (cont.)
Comprehensive support to LRAD projects 2008/9
Outsource Infrastructure pillar of CASP to Casidra
Auditor General requirements –paper trail
Intended for next
financial year
Currently underway

19. Drought Relief Purpose:
To give relief to livestock producers in declared drought stricken areas by supplying limited fodder and transport thereof

20. Drought Relief: Process
Assessment of specific areas for signs of drought
Establish a representative committee to assess areas
Prepare a report for national DoA, via Provincial Disaster Management Unit
After national DoA concurs that it is a disaster area, then DoA approaches the Presidency for a declaration, and then national Treasury for financial support
After funds have been obtained, then a framework agreement is finalised and gazetted
Administrative process then gets put in place
Only after this, then funds can flow to the affected farmers

21. Drought Relief: 2006/07 R10,199 million roll over
Spent – R7,582 million (under spent by R2,617 million – transferred to hail disaster in 2007/08)
1 015 households benefited of which 318 were emerging farmers

22. Drought Relief: 2007/08
Budget – R20 million received in December 2007 during the adjustment estimate
Spent – R0
R10 million expected to be rolled over to 2008/09

23. Drought Relief: 2007/08 1st Quarter R’000 Actual 2nd Quarter
3rd Quarter
4th Quarter
Projected
Not received
10 000
January 2008 – R5,87million

24. Flood Relief Process
After the flood, a team of agricultural engineering specialists assesses the damage (preliminary)
This information is fed to the Provincial Disaster Management Unit, who then prepares a report for cabinet, which then submits this decision (disaster) to the Presidency for a disaster declaration
After the declaration, then different national Departments approach national Treasury for funds
After the funds are secured then the DoA and PDA agree and enter into a framework agreement
Staff then has to assess, verify and analyse individual claims in terms of the framework
And only after this verification process is completed, payments can be made

25. Flood Relief: 2006/07 Received December 2006 (Adjustment Estimate) –
R33 million
Unspent – R33 million (Spending prescripts finalised
in May 2007 only)

26. Flood Relief: 2007/08 Received December 2007 (Adjustment Estimate) –
R10 million
Spent – R7,856 million (Spending prescripts
finalised in May 2007 only)
182 of the total number of 550 landowners affected
by the floods benefited from flood relief and
recovery works to date

27. Flood Relief: 2007/08 1st Quarter R’000 Actual 2nd Quarter 3rd Quarter
4th Quarter
Projected
Not received
7 856
2,144
January 2008: R0,656million

28. Hail Relief: Process
Similar to Flood process

29. Hail Relief: 2007/08
Received December 2007 (Adjustment Estimate) – R9,231 million
Spent – R3,453 million
For period of 3 years
394 Beneficiaries – 346 retrenched farmworkers re-employed and 48
additional workers employed
R4,2 million to be rolled over to 2008/09

30. Hail Relief: 2007/08 1st Quarter R’000 Actual 2nd Quarter 3rd Quarter
4th Quarter
Projected
Not received
3 453
1 578
January 2008: R1,338 million

31. CAPITAL EXPENDITURE Description 2006/2007 2007/2008 Budget R’000
Actual
Adjusted
Projected
Capital
13 778
13 770
18 063
Transfer Capital
5 180
4 957
500
TOTAL
18 958
18 727
18 563

32. CAPITAL EXPENDITURE (CONT.)
1st Quarter
R’000
Actual
2nd Quarter
3rd Quarter
4th Quarter
Projected
882
1 537
2 556
13 588

33. Monitoring & evaluation
Each Programme has its own M&E system
Field staff visit projects on regular basis
FSD Programme created positions for M&E officers – only 1 was filled, but left for 3 levels higher in Eastern Cape
Challenges:
Post level of M&E officers
Scarcity of skills in the specific field

34. Monitoring & evaluation
Institutional Monitoring & Evaluation
Standing Committee
Annual budget, annual report
Appropriation budget
General policy issues
Parliamentary Questions
Ministerial enquiries (Red Numbers)
Laws that govern us and to which we must adhere (Strategic Plan p17-19)
Strategic Plan, Annual Performance Plan, Skills development Plan, EE Plan, etc.
Service Standards Charter

35. Monitoring & evaluation
Finances
Departmental quarterly narrative reports to Provincial Treasury (PT)
Quarterly narrative reports on CASP and LandCare to DOA
Quarterly compliance with PFMA report to PT
Monthly in Year Monitoring and conditional grant report on financial status of Department to PT
Monthly financial report on CASP and LandCare to DOA

36. In answer:
Question 3:
Monthly reporting is done

37. THANK YOU