1. New Commissioners’ Meeting IFTA Amendments
August 16, 2011
Ron Hester
IFTA, Inc. Board of Trustees
In this section we are going to discuss how IFTA amendments work. The goal here is to provide you with information as to the amendment process as well as to prepare you for some current amendments that will be discussed in the meeting. There will be some voting taking place at the meeting so this segment is meant to familiarize you with what the process is and what your role will be. Feel free to ask questions as we go along.
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IFTA Amendments
The IFTA Articles of Agreement, R1600 provides that proposals for amendments to the Agreement, Procedures Manual or Audit Manual can be made by:
Any Member Jurisdiction
Committees: Agreement Procedures, Audit, Clearinghouse Advisory, Law Enforcement, Program Compliance Review
The IFTA, Inc. Board of Trustees
Read slide
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IFTA Ballot Process
Sponsors submit Proposals
Proposals distributed for comment period
Proposals discussed at Annual Business Meeting
Sponsors review proposals and may submit revisions
Proposals distributed for second comment period
Sponsors review and may submit revisions
Ballots distributed for vote
All comments and votes are submitted through IFTA, Inc. website
This is how the IFTA amendment process works. Discuss the points.
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4. IFTA Ballot Time Frames
Full Track Proposals
First comment period – 45 days
Sponsor review after ABM (unless moved to Short Track at the ABM) – 45 days
Second comment period – 45 days
Voting period – 60 days
This year there are 3 FT ballots.
First comment period ended June 17/11 & July 15/11 comments were distributed for review.
Ballots will be presented discussed during the meeting.
Sponsors have until Sep 30/11 to submit changes following ABM.*
Second comment period starts approx Oct 7/11 and ends on Nov 14/11.*
Ballot proposals are submitted for a vote on Nov 21/11. Voting period ends on Jan 5/12*
*Approximate dates
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5. IFTA Ballot Time Frames
Short Track Proposals
First comment period – 30 days
Sponsor review after ABM (provided the ballot received sufficient votes to move forward) – 30 days
Second comment period – 30 days
Voting period – 30 days
This year there is 1 ST ballot which is sponsored by the IFTA Board. There will be a presentation, discussion & then a vote on whether the ballot should continue.
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6. Annual Business Meeting Protocol
Full Track Ballot Proposals
Full track ballot proposals may be moved to short track – must receive an affirmative vote of ¾ of the member jurisdictions to move to short track – if not, ballot stays on full track and moves forward
Straw Votes:
Ballot sponsors may request a straw vote to determine the level of support for a ballot proposal
Not a binding vote
Short Track Ballot Proposals
Short track ballot proposals must receive an affirmative vote of ¾ of the member jurisdictions to continue on the short track – if not, ballot proposal dies
The 1 Short track ballot will be voted on in the ABM & must have an affirmative vote of ¾ of the member jurisdictions to continue or this ballot will die.
Full Track Voting Requirement: : R (need 44 affirmative votes to pass)
Short Track Voting Requirement: : R (need 44 affirmative votes to pass)
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7. Consensus Board Interpretations (CBI’s)
A process through which provisions of the IFTA governing documents may be interpreted/clarified and commentary added to the affected provisions
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8. Consensus Board Interpretations (CBI’s)
A jurisdiction, committee or Board member may request an interpretation of IFTA requirements as stated in the Agreement, Procedures Manual or Audit Manual
The Board may issue a proposed interpretation
A proposed interpretation must be ratified by ¾ affirmative vote of the membership at an Annual Business Meeting
If ratified, commentary is added to the affected IFTA governing document & is binding on all jurisdictions
This year we have one CBI proposed by the Board. This CBI came from a request for clarification from a member jurisdiction. This CBI will be voted on and must receive an affirmative vote of ¾ of the member jurisdictions to continue or this CBI will die. If ratified, this CBI will be added as commentary to the IFTA Agreement – R1230.
Voting Requirement: R1720
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IFTA Bylaws
IFTA Bylaws require an annual meeting to conduct business, elect trustees to the Board
IFTA Bylaws govern voting requirements (along with the IFTA Agreement)
Amendments to the Bylaws require a majority of votes (per the IFTA Articles of Incorporation)
IFTA Bylaws are located on the IFTA Inc. site – bottom of home page.
Amendments to Bylaws - voting requirements: IFTA Articles of Incorporation
Amendments to the Bylaws are being tabled for a vote at this year’s meeting. These amendments have been proposed to allow for better consistency within the bylaws and for the election of Board members.
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Questions?
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