1. United States Coast Guard Auxiliary
“Proud Traditions”
“Worthy Missions”
Joe Gregoria 9th CR
Robert Shafer 2

2. Travel Voucher or Subvoucher
Objective:
Complete and send
in your DD for
your Reimbursement 2

3. reimbursed for your travel?
1. Form of Payment
How do you get
reimbursed for your travel?
EFT – Approximately 4 weeks
Check – Approximately 6 weeks or longer 2

4. #2 Name Write or type your complete name
Last, First M.
Write or type your complete name
(use sequential order as indicated)
on Form CG-4251 2

5. #3 Grade #3 Grade Write or Type CIV (Civilian)
as printed on Form CG-4251
CIV 2

6. Enter your Social Security Number (Necessary for Payment)
#4 SSN
4. SSN
Enter your Social Security Number
(Necessary for Payment)

7. #5 Type of Payment
Check - TDY and Member

8. #6 Address
Enter your current address 2

9. 6b city
Enter your City or Town 2

10. 6.c. State
Enter your State (Initials) 2

11. 6.d. Zip Code
Enter your Zip Code 2

12. 6.e. E-Mail Address Enter your current E-mail Address
(If you don’t have an – Write “N/A” ) 2

13. 7. Daytime Phone Number & Area Code
Enter your current daytime telephone number and area code
(Mobile Number may be use) 2

14. 8. TONO NO.
Enter the complete Travel Order authorization number (TONO) as indicated on your original CG-4251 Travel Order 2

15. 9. Previous Government Payments
Write N/A (Not Applicable)
N. A. 2

16. #10 for D. O. Use Only Do
Not Use
This
Section 2

17. 11. Organization and Station
Write “ USCG Auxiliary” 2

18. 12. Dependants
Do Not Use (Leave Blank) 2

19. Do Not Use (Leave Blank)
13. Dependents
Do Not Use (Leave Blank) 2

20. Do Not Use (Leave Blank)
14. Household Good
Do Not Use (Leave Blank) 2

21. 15. Itinerary 15. a. Enter Year ,Day, and Month
15. b. Place “Home” (TAD Location (Hotel) or Activity, City, State; City, Zip Code, and Country, etc.) 2

22. 15. c. Continued
ITEM 15 - ITINERARY - SYMBOLS15c. MEANS/MODE OF TRAVEL (Use two letters)
GTR/TKT or CBA (See Note) – T Automobile – A
Government Transportation – G Motorcycle – M
Commercial Transportation Bus – B
(Own expense) – C Plane – P
Privately Owned Rail – R
Conveyance (POC) – P Vessel – V
Note: Transportation tickets purchased with a CBA must not be claimed in Item 18 as a reimbursable expense. 2

23. 15. d. Continued 15d. REASON FOR STOP
Authorized Delay – AD Leave En Route – LV
Authorized Return – AR Mission Complete – MC
Awaiting Transportation – AT Temporary Duty – TD
Hospital Admittance – HA Voluntary Return – VR
Hospital Discharge – HD 2

24. 15. e. Continued
Only list the actual total cost per night of the lodging in this block.
Do not include taxes in the section. 2

25. 15. e. Continued
Only list total miles if you are authorized mileage which is indicated on Original Travel order (Form CG-4251, Section 12) 2

26. Only choose one of the blocks
16. POC Travel
Only choose one of the blocks 2

27. 17. Duration Place a check in only one block.
Note: If you will be receiving “Per-Diem it will be determine on your Original orders in section 12 of your CG-4251.
This will assist the FINCEN in calculating your exact Per-Diem amount. 2

28. 18. Reimbursable Expenses
18a. Date only
(“Do Not” place year in this section)
18b. Nature of Expense
18c. Write the actual cost for each item
18d. “Do Not” use this section 2

29. 18. Reimbursable Expenses
List Room and State Tax on the same line, you only need to have the total cost.
Indicate each expenditure cost per line items such as for Fuel, Tolls, Parking Fees, Air Fare, and Air Fare SATO Fee. 2

30. “Any information” in Block 19
19. Government Meals
Do Not Write
“Any information” in Block 19 2

31. Sign your complete name in Block 20A Signature must be in “BLUE INK”
20.a. You Sign Here
Sign your complete name in Block 20A
Signature must be in “BLUE INK” 2

32. 20. b. Date
Place current date in Block 20 b. 2

33. This part will be filled out by USCG
Do Not Use this Section 2

34. Review and Mail Remember to Review Travel Voucher
Attached all supporting documents in this order
Hotel, Fuel, Tolls, and Parking
Taxi , Air Fare, Sato Fee and Baggage Fee
Original Travel Order (CG-4251)
Mail to:
Commander (DPA)
Ninth Coast Guard District
1240 East 9Th Street
Cleveland, OH
Ensure you have the correct postage 2

35. “Approximately 4 weeks after you submitting Travel Voucher”
Travel Voucher Status
To check the Status of your Claim
“Approximately 4 weeks after you submitting Travel Voucher”
Use the following Link:
Click on Coast Guard member -
Then enter your:
Social Security Number
Last Name 2

36. Sit Back
Your payment
will arrive in
approximately
four to six weeks 2