1. Parent Friend Teachers’ Association
St Mary’s PFTA

2. Welcome

3. Today’s Agenda
Fundraising Event
AOB

4. Fundraising Event – where are we at?
Made a collective decision to hold an afternoon tea event sometime in term 2 (a week or two before Easter), as a fundraiser for the school
7th April has been suggested, a Sunday (subject to school approval)
Consider gathering sponsorship for tables would be a priority.

5. Areas to Consider Need a group to plan / prepare the food and hall
Need a group to gather sponsorship for each table and organise the pricing and the collection of the money
Need a group to organise the stewardship of the hall and help promote the event
Need to involve the pupils too – could fulfil part of coursework for them (catering / serving)

6. Areas for Discussion
Need a team dedicated to the ordering / preparation of the food
Need a team for PR and front-of-house / serving of food (pupils)
Need a team to deal with the money / sponsorship
B McGinn will manage the school side of things e.g. contact and involve the staff & pupils and use our social media to involve more parents

7. Other Proposals
To maximise raising money what about an auction during it
Can we get business people to sponsor the tables?
Have a family theme – past & present families to have tables at this

8. When & how often to meet?
For the association to meet every 5-6 weeks & aim for 6 meeting per year;
Trial a 5pm with meetings lasting approx. 30mins;
To build up a PFTA forum for parents unable to attend meetings but are willing to contribute to discussions and share their views with us on important matters.
Proposed Dates
Meeting 1
Oct 15th 2018 (Mon)
Meeting 2
Nov 26th 2018 (Mon)
Meeting 3
January 21st 2019 (Mon)
Meeting 4
February 25th 2018 (Mon)
Meeting 5
TBC
Meeting 6

9. Thank you for attending today
Thank you for attending today. Spread the word and we look forward to seeing you all at the next meeting.