1. 2019 USTA Charlottesville/Albemarle Captains/Pro Meeting February 20, 2019 Glenmore Country Club

2. New and/or Important Information for 2019

3. New for 2019 Efforts to grow the 40 & over Leagues
Trial for this year:
Flipping the 3.5 & & over - 40 & over men
Dates: 40 & over – March 23 – May 12 (season)
4.0 – March 16 – May 12 (season)
18 & over – May 13 – June 24 (season)
4.0 – May 13 – June 17 (season)
Consolidating dates for the 18 & 40 and over Mixed so the 40&over
will begin earlier. Encouraging more play in both leagues.
Dates: 18 & over March 15th – May 5th
40 & over May 6th – June 22nd
At the end of these seasons the Ambassadors will assess each league
to judge whether this adjustment help grow the leagues.

4. Leagues in Bold Print have changes for this year
2019 League Seasons for Charlottesville, Virginia
LEAGUE SEASON DATES AMBASSADOR REGIONAL/SECTION
Mixed Doubles 18 & over: March 15th – May 5th Nancy May 31 – June 2, R
Team registration: February 15th – March 1st
Adult 18 & over: (W) March 18th – June 8th .0’s-.5’s Nancy (W) July 12 – 14, R
Team registration: February 20th – March 4th July 26 – 28, 2019 – R
Adult 40 & over: (M) March 16th – May 12th – Patrick August 23-26, R
March 23rd – May 12th – 3.5
Mixed Doubles 40 & over: May 6th – June 22nd Beverley August 16 – 18, R
Team registration: April 10th -24th
Adult 18 & over : (M) May 13th – June 17th – Patrick July 12 – 14, 2019 – R
May 13th – June 24th – July 26 – 28, 2019 – R
Adult 55 & over: June 9th - August 1st Beverley September 20-23, S
Team registration: May 13th – 27th
Adult 40 & over: June 10th – July 25th Nancy (W) August 23-26, R
Team registration: May 13th – 27th Patrick (M)
Leagues in Bold Print have changes for this year
Leagues are listed by their season start dates

5. 2019 League Seasons for Charlottesville, Virginia(cont.)
League Season Dates Ambassador Regional/Section
Combo: July 28th – September 16th Nancy October 11-13, R
Team registration: June 27th – July 10th
Combo Mixed: September 8th – November 10th Nancy January 4-6, R
Team registration: August 10th – 24th
Singles: September 16th – November 4th Patrick April R
Team registration: August 13th – August 27th
Tri-level & Tri-level Mixed Doubles:
September 9th – November 18th Beverley January 17-20, S
Team registration: August 10th – August 24th
Leagues are listed by their season start dates

6. 2019 Championship Dates and Deadlines
Mid-Atlantic Deadlines and Sectional Dates
Division & Age Group Minimum number of players and matches played by Winning teams certified by Sectional Championships
Mixed 18 & Over June 1 June 11 June 22 – 23, 2019
Adult 18 & Over July July 30 August 9 – 11, 2019
Adult 40 & Over, August August September , 2019
Mixed 40, Adult 65 & Over
Adult 55 & Over, August September September 20 – 23, 2019
Mixed 55 & Over
Tri-Level December 7 December January 17 – 20, 2020*
Virginia Deadlines and Regional Dates
Division & Age Group Deadline for all teams to be entered in TennisLink Winning teams certified by: Virginia Regionals
Mixed 18 & Over May 9 May 16 May 31 – June 2, 2019
Adult 18 & Over (.0’s) June 13 June 20 July , 2019
Adult 18 & Over (.5’s) June 13 June 27 July 26 – 28, 2019
Mixed 40 & Over July July 25 August , 2019
Adult 40 & Over July August 1 August 23 – 26, 2019
Combo September 19 September 26 October 11 – 13, 2019
2019 Combo Mixed December 5 December 12 January 4 – 6, 2020
2019 Singles December December 31 April 2020*

7. For the Pro’s & Captains!
New this year the National Regulations, MAS and local league rules are in the same document. Please copy and paste the below link to attain the rules:
The rules will also be posted on cvilletennisleagues.com
Please review National Regulation, Section Rules and the Local League Rules
There are changes in each that are important that you pass on to your teammates
Recommended Number of Local League Matches
2 Teams – 6 to 8 matches
3 Teams – 8 to 9 matches
4 to 5 Teams – 9 to 12 matches
6 or more Teams – 10 to 14 matches

8. 2019 USTA LEAGUE REGULATION CHANGES
National Change:
2.05E Automatic appeals by 60 and 65 & over players will be granted unless
the player’s year-end rating exceeds the clearly above level mark. Players
whose appeals are granted will continue to receive “A” ratings and be subject
to Dynamic Disqualification
Mid-Atlantic Changes: (color of MAS Rules throughout the National Regs)
League Registration after new YE Ratings Published: Players registering for leagues playing in the current calendar year after new Year End ratings are published must register with their previous year-end rating or current self-rating.
Additional Note: USTA National removed the definition of Local Playoff from the Glossary. Local Playoffs that are entered as Championships in TennisLink are considered Championships and are not part of the local season. This means that players must have played two matches with one (1) default counting to participate in a local playoff.

9. Nancy Holt – 434-242-1230 or holttennisleagueservices@gmail.com
Charlottesville Local League Procedures
Accessing the rules: please be sure to read the rules on the following website.
There are hard fast rules players need to be abide by and everyone should understand them. .
Ambassador Info: If you have questions please contact the coordinator for your league.
Nancy Holt – or
Patrick Kearns – or
Beverley Garbaccio – or
Rain plans/make-up matches:
All players must abide by MAS rule # 7 in the event of a rained out match. This includes matches
that have started and were not able to finish due to weather conditions. Regardless if it is a full team match or individual matches
to be completed, the captains and/or players must notify the coordinator of the date and time of the makeup(s) within 48 hours of the originally scheduled match.
Reasons to reschedule matches:
For rain – either before(full match make up) or during a match(individual matches made up)
Conflicts with a scheduled USTA League Championship
Lateness : If one player or team is late the point penalty system shall be in effect. However captains, to encourage matches being played and prevent defaults, may agree to allow a player or team that is late and has called the opposing captain or notified a player on the opposing team that they have been held up by traffic, weather, work or family issues the opposing team additional time.
If one player or team is late the Penalties are:
5 minutes or less – loss of toss plus 1 game
5:01 – 10 minutes late – loss of toss plus 2 games
10:01 – 15 minutes late – loss of toss plus 3 games
More than 15 minutes: default
It is the opposing captain or opponent’s responsibility to track the time from the time the late player/team hung up from their call, NO ONE ELSE SHOULD GET INVOLVED.

10. These Procedures are as enforceable as rules.
Local League Procedures Continued:
Roster size limits: The 5 court leagues, Adult 18 and 40 & over are limited to 20 players. The 3 court leagues are limited to 16 players. All Mixed, Combo, Adult 55&Over, etc.
Deadline for adding players to specific leagues:
Mixed 18 & over May 3rd
Adult 18 & over – May 25th
Adult & Mixed 40 & over – July 15th
Adult & Mixed 55 & over – July 12th
Combo – September 7th
Singles – October 14th
Combo Mixed – October 23rd
Tri-level – November 18th
Specific Club Information: Boar’s Head matches will be played indoors at the specified time on the schedules.
These Procedures are as enforceable as rules.
Change dates on slide!!!!!!

11. Captains, be a good sport, and make sure your players are too
Captains, be a good sport, and make sure your players are too. Treat your players with respect, try and give everyone equal playing time.

12. Growing the leagues and having player Retention – Captains Help Needed
Which teams are able to acquire new independent players?? New players moving into Charlottesville that want to play USTA Leagues.
Retention is very important for the success of USTA League. We can work on our retention by being more player friendly.
If you have a player who did not participate in a match for any reason; injury transferred or you considered them too weak and didn’t play them – please let them know they are eligible to file a Player Deletion form and to get a partial refund. No refunds will be given by National or Locally.
Once a player plays a match they no longer qualify to be deleted from a roster or receive a refund. Please complete this form:
Contact your Local League Ambassador on how to access the Player Deletion Forms

13. 2019 Local League Reminder Rescheduling of Matches
Match Schedules are firm. Matches are to be played on the scheduled date with the following exceptions, and at the discretion of the Local League Ambassadors:
Facility issues or weather (rain, heat, visibility, etc.)
USTA Local Playoff or post season Championship (Regional, Sectional, National events).
LLC sponsored tennis events.

14. Procedures for rescheduling: Please include the Ambassador of the specific league in the /text to the opposing captain
The captain must contact the opposing captain with in 48hrs.
(either captain – not home or away)
The match must be played within 14 days of the previous match
You have to be able to arithmetically win the match – not have a full team!!!
If a date time can not be agreed upon, the ambassador will pick a time for the match….

15. League Scheduling & Offerings
All leagues are offered by the Local USTA Ambassadors
Ambassadors base scheduling on the times and number of courts available at each facility.
Individual clubs have the right to promote and offer the leagues they wish. If players at clubs and in the community that want to participate in leagues, and they aren’t being offered by clubs, please contact the appropriate Ambassadors.

16. Defaulting Teams during the season Please try to emphasis to your players the importance of committing to your teams.
This is unfair to teams that are working hard to field a full compliment of players…please express to all players the commitment players are making to their own team as well as opposing teams…
MAS rule – 8a. A team cannot advance to championships if they are in a position to do so as a result of being the recipient of a full team default. It is the coordinator’s responsibility to check for full team defaults when determining a team’s eligibility to advance. If a team is advancing because they are the recipient of a full team default then all matches played by the defaulting team must be removed from the standings (but will remain in TennisLink) of the round robin where the default occurred. The exception of this rule applies to two team leagues. A team in a two team league cannot advance to a championship if they have defaulted a local league match.

17. Consequences of Defaulting a full team match!!
What happens when you default a full match
Team Default match results will be removed
FROM STANDINGS for each match during that round
It can conceivably change the standings!!!!  
The changes to the standings will not be calculated until AND NOT BEFORE end of season 
No TEAM with a full Team Default may advance to the next
level…Regional, Section or National

18. Be sure to always check the website for updates on dates
2019 Adult League Timeline
Adult Mixed League 18 & Over - 6.0, 7.0, 8.0, 9.0 – based on number of teams
Pro’s/Clubs – Club conflicts by March 1st to the Ambassador!
Registration for teams – Feb. 16th - Mar. 1st – cvilletennisleagues.com, to coordinators
Registration for players in Tennis Link– March 10th – May 3rd
Season – March 15th – May 5th – weather permitting
Format – 3 doubles
League Play must be concluded by – May 14th
Regional Tournament – May 31st – June 2nd , 2019
Adult 18 & Over Leagues (Women and Men) – based on the number of teams
Pro’s/Clubs – Club conflicts by March 1st to Ambassador!
Registration for teams – Feb. 20th – Mar. 1st – cvilletennisleagues.com, to coordinators
Registration for players on Tennis Link– March 10th – May 25th
Season - March 18th – June 8th (0’s & .5’s)
Format – 2 Singles, 3 Doubles, 1 singles, 3 doubles for 4.5 women
League Play concluded by – June 8th (.0’s & 5’s)
Regional Tournament – July 12-14, 2019(.0’s) July , 2019(.5’s)
Be sure to always check the website for updates on dates

19. Days and Times of Matches
18 & over Adult Mixed Leagues
6.0 – Sundays 12:30 start time – if we have teams this year
7.0 – Sundays 1pm start time
Fridays 6:15pm start time- BHSC-7:00pm start time
8.0 – Sundays 3:30pm start time
Fridays 6:15pm start time - BHSC - 7:00pm start time
9.0 – Sundays 12:30pm start time
Fridays 6:15pm start time - BHSC - 7:00pm start time
These Days & Times are subject to change based on number of teams at each level and the information the coordinators receive from pro’s, clubs and captains

20. Days and Times of Matches
Adult 18 & 40 and 0ver based on 2018 Leagues
Women’s
2.5 – Sundays – 4pm start time
3.0 – Wednesdays/Fridays 6:15pm start time BHSC – 8pm start time*
3.5 – Thursdays/Tuesdays 6:15pm start BHSC – 8pm start time*
4.0 – Tuesdays /Thursdays 6:15pm start BHSC – 8pm start time*
4.5 – Thursdays 6:15pm start BHSC – 8pm start time*
Mondays 6:15pm start BHSC – 8pm start time*
Men’s
3.0 – Saturdays 11:30am start time
3.5 – Saturdays 9am start time
4.0 – Saturdays / 9am start time
Mondays 6:15pm start time BHSC - 8pm start time*
4.5 – Monday s 6:15pm start time BHSC – 8pm start time*
Combo, Combo Mixed, Tri-level and Singles will more than likely stay the same as well – we will discuss the need for change when we get closer to those seasons.
These Days & Times are subject to change based on number of teams at each level and the information the coordinators receive from pro’s, clubs and captains

21. 2019 - 40 & Over Mixed & Adult Leagues Timeline
Pro’s/Clubs – Club conflicts by April 16th to Coordinator!
Registration for teams – April 10th – 24th – cvilletennisleagues.com, to coordinator
Registration for players on Tennis Link– May 5th – July 15th
Season – May 5th – June 22nd
Format – 3 Doubles
League Play concluded by – July 22nd
Regional Tournament– 40 Mixed–August 16 – 18, 2019
Adult 40 & over
Pro’s/Clubs – Club conflicts by May 13th to Coordinator!
Registration for teams – May 13th – May 25th – cvilletennisleagues.com, to coordinator
Registration for players on Tennis Link– June 1st – July 15th
Season – June 10th – July 25th
Format - 2 Singles 3 Doubles or 1 singles 3 doubles
League Play concluded by – July 25th
Regional Tournament– Adult 40& over –August 23rd - 26th
Be sure to always check the website for updates on dates

22. 2019 Adult League Timeline
Adult 55 (Women & Men ) – based on number of teams
Pro’s/Clubs – Club conflicts by May 13th to Coordinator!
Registration for teams – May 13th – 27th – cvilletennisleagues.com, to coordinators
Registration for players on Tennis Link– June 1st – July 12th
Season – June 9th – August 1st
Format – 3 doubles
League Play must be concluded by – August 1st
MAS Championships – September 20th – 23rd (Section Championship)

23. Days and Times of Matches
55 & over teams
Women – & over – Tuesday and Saturdays – some daytime matches
Women & over – Wednesdays
Women – & over – Mondays
Men – & over – Saturdays 10am
Men – 7.0 – 55 & over – Sunday 9am
Men – 8.0 – 55 & over – Saturday 12:30pm
This league will start later and extend into the summer months.TBD

24. 2019 Combo Timeline
Combo – 5.5, 6.5,7.5, 8.5, 9.5
Pro’s/Clubs – Club conflicts by June 27th to Coordinator!
Registration for teams on cvilletennisleagues.com - June 27th – July 10th
Registration for players on Tennis Link – July 20th – September 7th
Season – July 28th – September 21st
Format – 3 doubles
League Play concluded – September 21st
Regional Championship – October 11–13, 2019
Be sure to always check the website for updates on dates

25. 2019 Combo Mixed Timeline Combo Mixed - 6.5, 7.5, 8.5, 9.5
Pro’s/Clubs – Club conflicts by Aug. 12th to Ambassador!
Registration for teams – Aug. 10th – Aug. 24th on cvilletennisleagues.com
Registration for players on Tennis Link – September 1st – October 23rd
Season – September 8th – November 10th
Format – 3 doubles
League Play concluded – November 14th
Regional Championship – January 4 – 9, 2019
Be sure to always check the website for updates on dates

26. 2019 Singles Timeline Singles – 2.5 – 5.0
Pro’s/Clubs – Club conflicts by July 30th
Registration for teams on cvilletennisleagues.com Aug.13th – Aug. 27th
Registration of players – September 8th – October 14th
Season – September 16th – November 4th
Format – 3 singles courts
League Play concluded – November 4th
Regional Championship – April 2020
Be sure to always check the website for updates on dates

27. 2019 Tri-level Timeline Tri-level – 3.0, 3.5 4.0 or 3.5, 4.0, 4.5
Pro’s/Clubs – Club conflicts by August 7th to Coordinator!
Registration for teams on cvilletennisleagues.com – Aug.10th – Aug. 24th
Registration for players on Tennis Link - September 8th – November 18th
Season –September 9th - November 18th
Format – 3 doubles courts
League Play concluded – December 2nd
Section Championship – January 2019
Tri-level Mixed – same as above
Be sure to always check the website for updates on dates

28. 2019 USTA League General Information

29. 2019 Charlottesville Ambassadors
Nancy Holt - Contact information : (c ), (h) or
Patrick Kearns - Contact information: or
Beverley Garbaccio - Contact information:
All Team Registration and information will be on the local league website: cvilletennisleagues.com

30. Who’s Coordinating which leagues?
Nancy Holt:
Adult 18 & over mixed
Adult 18 & over women
Adult 40 & over women
Combo – Women & Men
Combo Mixed
Patrick Kearns:
Adult 18 & over men
Adult 40 & over men
Singles – Women & Men
Beverley Garbaccio:
Adult 40 & over mixed
Adult 55 & over
Adult 55 & over mixed
Tri-level – Women & Men
Tri-level Mixed

31. Leagues cannot exist without two types of volunteers…a league Ambassadors & Captains.
Responsibilities of every Captain…
Read and know the rules of the league in which the team is competing. The captain should play and act in accordance with the rules and the code.
Register your team on cvilletennisleagues.com and make sure your team members register themselves on TennisLink.
Recruit a team and make sure they are qualified and registered before they play.
Schedule team members for matches. Once matches are scheduled, either by the Local League Coordinator or between captains in the case of rain make-ups the captain should ensure all individual matches are played according to the league regulations.
Advise players when they are scheduled and whether they need to bring balls.
Do everything you can to prevent defaults. Not only can there be consequences, but sometimes it is the difference in an opponent qualifying for the next level or not.
Be a good sport and make sure your players are too.
Treat your players with respect, try and give everyone equal playing time.
Report Timely scores as required per National Rules 1.04C(2)
Act on behalf of the team in unofficiated matches and file any appeals or challenges. Captains are the responsible parties for rule interpretations and for challenges.
Keep in contact with the Local League Coordinator. If there is any doubt of a match time or schedule, the captain must contact the Local League Coordinator and should not wait for the League Coordinator to call them.

32. Some things Captain’s do
Keep in contact with the Local League Ambassador. If there is any doubt of a match time or schedule, the captain must contact the Local League Ambassador and should not wait for the League Ambassador to call them.
Call/ and remind players of matches (suggested)
Bring (or coordinate) refreshments at matches.
Make reservations at championships (if team is a local champion)
Please remember to communicate with your opposing captain 2 days before the scheduled match – indicate warm up court availability, site location, etc.
Exchange the line-up of the team with the opposing captain before each match per local league 6(a) – Very Important!

33. Tips to make a Captain’s life easier…
Use the Team Management Tool (TMT) in TennisLink to:
Set up an group of your players to communicate about your team(s) match lineups, player availability, practice lineups, any changes to schedules etc.
Provide players with a list of names, numbers and addresses of teammates
Encourage the players to view match results in TennisLink.
Appoint a co-captain so you don’t have to be at every match
Note: Players all want and expect to be scheduled equally

34. Team Representation I. ACAC II. BHSC III. Fairview IV. Farmington
V. Forest Lakes
VI. Keswick
VII. Glenmore
VIII. Independent – Sets in the City, CATS, PVCC, Purple Reign etc.

35. When Organizing Teams New Self-rated players on your team!?
They should rate where they are wanting to play.
Ex. 3.5 rate as 3.5
If someone is not sure of their rating after reading the guidelines they should rate higher rather than lower.
It is highly recommended not to play people up as it skews the ratings!!
Please be sure they know how to rate and understand consequences of rating incorrectly
Appeal – on line
Disqualifications – 3 strikes
Promotions – out of level – appeal up

36. Great Resources on USTA.com website
A large amount of information is available on the National Website. Located under “Adult Tennis”. All of this information is open to everyone – coordinators and players. There are links to just about everything you could need – NTRP Info, Rules and Regulations, National Championship Info, etc. The “Resources” button is specifically helpful with links to different documents, forms and FAQ’s.
Great for you when you can’t find your copy of the Grievance Procedures or for players who need more information on National Championships. Make sure you utilize these resources.

37. Regional Championship
Regional information - sent out 3 weeks in advance – this includes the draw(a random draw – there are no seeds), captains packet, hotel information and more.
PLEASE DO NOT call the League Manager to find out this information – the coordinators will get it to you!
Captains Meeting Information
Must be known & understood

38. Regional Championship
Brackets are updated as teams are certified.
Hotel blocks open same day Draw is published.
Hotel blocks based on prior year occupancy.
Do not Overbook.

39. Regional Championship
Teams are required to bring minimum # of players to fill every court!!!
8 for Adult Leagues – 5 Courts
6 for Adult Leagues – 3 Courts
5 for Adult Leagues & 5.0

40. Regional Championship
LOCAL LEAGUE WINNERS ARE EXPECTED TO COMPETE AT Regional
Be sure your players know dates before they register if you think you have a chance to go to Regional, Sections or National
$150 deposit!!! In the past the MAS ran captains credit cards after the event – now they will be run right away

41. Requests, Questions and/or Concerns
Answers

42. Thank you for your time and for supporting USTA Leagues!
New for 2019
The ambassadors will be having 2 additional meetings a year with a representative from each club or independent team
Thank you for your time and for supporting USTA Leagues!